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S A M P Presented By Ms. Sunny Sadler, Auditor TEA Financial Compliance Division S pecial A llotment M onitoring P rogram (SAMP) Revised March 21, 2017 STATE AUTHORITY 2 SUPPLEMENTAL STATE ALLOTMENT R REGULATIONS Special Allotment

  1. S A M P Presented By Ms. Sunny Sadler, Auditor TEA Financial Compliance Division S pecial A llotment M onitoring P rogram (SAMP) Revised March 21, 2017

  2. STATE AUTHORITY 2 SUPPLEMENTAL STATE ALLOTMENT R REGULATIONS Special Allotment Monitoring Program (SAMP) Revised October 2016

  3. STATE AUTHORITY The state regulations and information regarding Campus and District Improvement Plans or Charter Instructional Plans and Waivers referenced in this presentation are sourced from:  Texas Education Code (TEC), §§11.251, 11.252, and 11.253, Planning and Decision Making.  TEC, §39.053, Performance Indicators Achievement.  TEC, §7.056, Waivers and Exemptions. Special Allotment Monitoring Program (SAMP) 3 Revised October 2016

  4. STATE AUTHORITY BILINGUAL/ESL The state regulations and information regarding Bilingual and English as a Second Language (ESL) Education programs referenced in this presentation are sourced from:  TEC, §§29.051–29.064, Bilingual Education and Special Language Programs.  19 Texas Administrative Code (TAC) Chapter 89, Subchapter BB, Commissioner’s Rules Concerning State Plan for Educating English Language Learners.  2016–2017 List of Approved Tests for Assessment of English Language Learners (PDF). Special Allotment Monitoring Program (SAMP) 4 Revised October 2016

  5. STATE AUTHORITY BILINGUAL/ESL CONTINUED The state regulations and information regarding Bilingual and English as a Second Language (ESL) Education programs referenced in this presentation are sourced from:  2016–2017 English Proficiency Exit Criteria Chart (PDF).  Framework Manual for the Language Proficiency Assessment Committee (LPAC) Process (outside source).  Identification (PDF).  Annual Assessment (PDF). Special Allotment Monitoring Program (SAMP) 5 Revised October 2016

  6. STATE AUTHORITY BILINGUAL/ESL CONTINUED The state regulations and information regarding Bilingual and English as a Second Language (ESL) Education programs referenced in this presentation are sourced from:  Exit (PDF).  Publisher Contact Information (PDF).  Process for Exiting LEPs/ELLs Receiving Special Education Services from Bilingual/ESL Programs (PDF).  2016 Required Summer School Program (PDF). Special Allotment Monitoring Program (SAMP) 6 Revised October 2016

  7. STATE AUTHORITY BILINGUAL/ESL CONTINUED 2016 Texas Education Service Center (ESC) Language Proficiency Assessment Committee (LPAC) Contacts: Region No. ESC Contact Name Telephone No. 1 Karina Chapa 956-984-6246 2 Velma Salazar 361-561-8612 3 Lisa Hernandez 361-573-0731 4 Itzil Welch 713-744-4487 5 Beth Wilson 409-951-1719 6 Cristina Woods 936-435-8237 7 Joseph Pino 903-988-6793 8 Michelle Reeves 903-575-2670 9 Angelina Chapa 940-322-6928 10 Lee Ann Valerio 972-348-1050 Special Allotment Monitoring Program (SAMP) 7 Revised October 2016

  8. STATE AUTHORITY BILINGUAL/ESL CONTINUED 2016 Texas Education Service Center (ESC) Language Proficiency Assessment Committee (LPAC) Contacts: Region No. ESC Contact Name Telephone No. 11 Gretchen Kroos 817-740-7630 12 Dwan Pickens 254-297-1283 13 Trish Flores 512-919-5116 14 Laura Sandoval 325-675-8643 15 Mary Castanuela 325-481-4068 16 Mary Bush Thomas 806-677-5169 17 Soyla Castillo 806-281-5858 18 Indhira Salazar 432-567-3275 19 Eliza Simental 915-780-5320 20 Carolina Gonzales 210-370-5483 Special Allotment Monitoring Program (SAMP) 8 Revised October 2016

  9. WHAT TYPES 29 SUBJECT TO REVIEW? Special Allotment Monitoring Program (SAMP) Revised October 2016

  10. THESE ARE THE TYPES OF LEA S SUBJECT TO A SAMP REVIEW:  School Districts  Open-Enrollment Charter Schools  Full Time Virtual Schools Special Allotment Monitoring Program (SAMP) 30 Revised October 2016

  11. WHY 31 Special Allotment Monitoring Program (SAMP) Revised October 2016

  12. TEA IS MONITORING FSP SUPPLEMENTAL STATE ALLOTMENT PROGRAMS DUE TO:  TEA Restructuring  Legislature Priority  State Statutory Mandated Requirements Special Allotment Monitoring Program (SAMP) 32 Revised October 2016

  13. 33 SPECIAL ALLOTMENT MONITORING PROGRAM (SAMP)? Special Allotment Monitoring Program (SAMP) Revised October 2016

  14. SPECIAL ALLOTMENT MONITORING PROGRAM SCOPE  The new monitoring program is specifically designed to focus on ensuring the LEA’s compliance and accountability related to supplemental state allotment program funding.  The supplemental state allotment programs that will be monitored for LEA compliance are: 1.) Special Education, 2.) State Compensatory Education, 3.) Bilingual Education, 4.) Career and Technology Education, 5.) Gifted and Talented Education, and 6.) High School Education. Special Allotment Monitoring Program (SAMP) Revised October 2016 34

  15. DIRECT COST 35 Special Allotment Monitoring Program (SAMP) Revised October 2016

  16. EXPENDITURE Supplemental state allotment direct cost expenditure requirements are as follows for each supplemental state allotment education program. a) Special Education = 52% b) State Compensatory Education = 52% c) Bilingual/ESL Education = 52% d) Career and Technology Education = 58% e) Gifted and Talented Education = 55% f) High School Education = 100% Special Allotment Monitoring Program (SAMP) 36 Revised October 2016

  17. METHODOLOGY 37 R OUT Special Allotment Monitoring Program (SAMP) Revised October 2016

  18. S A M P • Using a three-year Average Calculation over a period of three fiscal years, the TEA will identify LEAs with underutilized supplemental S tep1 state allotment program funds. • The TEA will notify LEAs by letter that they have underutilized funds and must come into compliance with mandated supplemental S tep 2 state allotment utilization requirements. • Based on the level of underutilization, the TEA will provide corrective action plans or conduct further monitoring review S tep 3 activities to seek LEA statutory compliance. Special Allotment Monitoring Program (SAMP) Revised October 2016 38

  19. HOW ROLLED-OUT???  Announcements and communications will be broadcasted on the TEA Financial Compliance Division web page on the TEA website.  All ESCs will be updated and notified by the TEA Division of Financial Compliance.  LEAs will have access to the TEA Variance Report online that monitors each LEAs three-year rolling average information through the TEA Financial Compliance Division webpage on the TEA website. Special Allotment Monitoring Program (SAMP) Revised October 2016 39

  20. DATA 40 Special Allotment Monitoring Program (SAMP) Revised October 2016

  21. The monitoring program utilizes data collected from two data reporting systems. The Foundation School Program (FSP) database system ((allocations)); and the Public Education Information Management System (PEIMS) or Texas Student Data System (TSDS) ((expenditures)). Special Allotment Monitoring Program (SAMP) Revised October 2016 41

  22. The monitoring program utilizes data from these four specific reports to calculate the LEAs statutory utilization compliance:  The Summary of Finance (SOF) Report : Near Final , September (use this version for the current school year you are in). Use the Final, Final for previous school years already closed out. This allocation report identifies the state revenue for each of the allotted state supplemental allotment programs.  The PEIMS EDIT PLUS + : PRF1D007, Midyear Collection Actual Compliance Report – General Fund Allocated. This expenditure report breaks down direct costs versus indirect costs within each program intent code (PIC) and Function code.  The PEIMS EDIT PLUS +: PRF1D003 , Midyear Collection Actual Allocated Expenditures by Program and Object code within Function – General Fund. This report identifies expenditures amounts within each PIC by Object code.  The TEA Special Allotment Variance Report. This report analyzes the LEA’s state supplemental allotment program expenditure totals averaged over three fiscal years. Please note: This report is currently under development. Special Allotment Monitoring Program (SAMP) 42 Revised October 2016

  23. WHICH PIC CODES 43 Special Allotment Monitoring Program (SAMP) Revised October 2016

  24. PIC CALCULATE The following Program Intent Codes (PIC) are used from allocated PEIMS/TSDS reports to calculate the LEAs compliance with direct cost expenditure requirements within each supplemental state allotment program area. 1. Special Education = 52% (PIC 23 and 33) 2. State Compensatory Education = 52% (PIC 24, 26, 28, 29, 30, and 34) 3. Bilingual Education= 52% (PIC 25 and 35) 4. Career and Technology Education = 58% (PIC 22) 5. Gifted and Talented Education = 55% (PIC 21) 6. High School Education = 100% (PIC 31) Special Allotment Monitoring Program (SAMP) 44 Revised October 2016

  25. 45 MONITORING Special Allotment Monitoring Program (SAMP) Revised October 2016

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