Rua Dr. Xavier Sigaud 150 Urca – Rio de Janeiro – RJ 22290-180 Prof. Mark Thomson, DUNE spokesperson Prof. Robert Wilson, IB chair Dear professors DUNE is one of the leading HEP experiments and one that is meant to be a truly international collaboration with the participation of scientists, engineers, technicians and students from all over the world. Its international nature places DUNE in a unique position and makes it a model for future experiments in several fields of science. As such we should make our actions as international and as diverse as the countries and institutions involved in our experiment. This will not only strength DUNE as a group but also advance the participation of different groups worldwide. In the spirit of internationalization we propose hosting a DUNE collaboration meeting in Rio de Janeiro in 2018. This would give a opportunity to increase our participation in the experiment and help to attract the attention of the funding agencies and the policy making bodies. I am providing some basic information on the proposed meeting in Rio. VENUE We plan on hosting the plenary sessions in the auditorium of the Tomorrow Museum ("Museu do Amanhã", MA), a modernistic new museum in the recently renovated port area that was a major meeting point during the 2016 Olympics. The Tomorrow Museum (MA) is in a downtown area close to several attractions like the Rio Aquarium, The MAR (Rio Art Museum), several cultural centers, restaurants, bars, a huge street art pannel. The museum is easily reached by the Rio light train and subway service. Paralllel sessions, pre and post event meetings shall be held at CBPF and/or at the MAR (right in front of the Tomorrow Museum). WiFi and internet connection are available. All meeting spaces have the necessary infrastructure for the meetings like projectors, audio an video system. The Tomorrow Museum auditorium seats 374 people. CBPF and MAR have many meeting rooms (over 6) and auditoria (all close to each other) of different sizes that can easily accommodate the parallel sessions. We will see the convenience of providing a shuttle service between the official conference hotels and the meeting places.
DATES Event date is open to discussion but we propose it on or after May 2018 up to October (Autumn to Spring in the southern hemisphere) with the exception of the period going from August 1 to August 9 2018 when the MA auditorium will be used for a conference in math. Early (and late) dates, although possible, could bring some difficulties due to local conditions like weather (could be extremely hot) or high season that could affect hotel costs and availability. Our Winter (end June to end Sptember) is mild and often offers warm days. ACCOMMODATIONS There will be a set of official hotels serving the participants. Estimated cost (at today exchange rate) is in the range of US$ 60 (Ibis, port area) to US$ 105 (Acapulco, Copacabana) to US$ 140 (Othon Palace, beach front) , breakfast and taxes included. We shall be able to get special rates and some hotels will offer the same price for single or double occupancy. Hotels in Copacabana area (like Acapulco and Othon) have an easy connection to the venue by subway and light rail). Other hotels are in a walk distance (600 m) from the MA. There are many hotels in Rio in all price brackets. We will see the convenience of providing a shuttle service between the official hotels and the meeting places. MEALS Meals are not included in the registration fee. Many restaurants and bars are available in the venue area. The Museum of Tomorrow (MA) and its partner MAR offer restaurants and cafes. A reasonable meal shall cost about US$ 10 (with taxes). Fast food places and some simpler restaurants charge less. Upper level restaurants charge more. The area around hotels is packed with restraurants and bars. TRAVEL Rio de Janeiro international airport is located within city limits. A taxi ride from the airport to the main hotels takes less than 30 minutes and costs around US$ 25. Round ticket fare depends on dates of travel and date of purchase. Most areas of interest in the city can be reached through the city transportation network (mainly the subway and light rail service). Taxis are unexpensive and reliable. Car rentals are available but they are not necessary in the city (except for those who love traffic jams and enjoy driving for hours while looking for a parking spot). Brazil follows a reciprocity policy regarding visas: if a country requires a visa from Brazilians then a visa is also needed to entry Brazil. Cost of obtaining a visa also follows the principle of reciprocity. Citizens of the European Union, Switzerland, UK, most Latinamerican countries (among others) do not need a visa to Brazil. Citizens of the Unided States, Canada, Japan and China (among others) do need a visa. While participants will have to take care of visas themselves we can help with invitation letters when needed. COLLABORATION DINNER Collaboration dinner is not included in the registration fee. Estimated cost is in the order of US$ 50 to US$ 60 per person for a restaurant located at the bay with a great view of the surrounging city and some of our landmarks like the Sugar loaf mountain and Christ the Redeemer statue atop of the Corcovado mountain. REGISTRATION FEE We shall keep registration fee at the minimum needed to cover expenses that can not be covered by other sources. Altough we can not come with a precise value now we should expect it to be in the order of US$ 200 and no higher than US$ 300. The final price depends on many factors like the exchange
rate but it shall be in the range we have applied for past events. LOCAL PERSONNEL We will provide all personnel necessary for the event (registration, administration and technical support). There will be an English speaking staff to assist the participants. An Event Organizing company will be in charge of the admisistrative operation and will provide assistance with transportation, hotel reservation and tours. LOCAL SUPPORT We will aply to our federal and state agencies for local support that would allow us to increase the level of financial support we may offer to some participants. We expect a massive attendance from Brazil and other Latinamerican countries. OUR EXPERIENCE LAFEX/CBPF has been active in HEP for over 30 years participating in many experiments at CERN, Fermilab, DOUBLE-CHOOZ, Auger. At LAFEX we have organized events of different sizes and scope. I can mention the INTERNATIONAL COSMIC RAY CONFERENCE (ICRC2013) that brought 864 participants (www.cbpf.br/~icrc2013), the 8TH INTERNATIONAL WORKSHOP ON NEUTRINO-NUCLEUS INTERACTIONS IN THE FEW-GEV REGION:NUINT12 with 100 participants (indico.fnal.gov/event/NUINT12) and XVII INTERNATIONAL WORKSHOP ON NEUTRINO FACTORIES AND FUTURE NEUTRINO FACILITIES: NUFACT15 with 125 participants (indico.fnal.gov/event/NuFact15). I am confident that we can have a great meeting in Rio and that the collaboration will support our propposal and grant us the opportunity to welcome the DUNE community next year in our city. Best regards Hélio da Motta LAFEX/CBPF helio@cbpf.br SOME REFERENCES Museum of Tomorrow www.theguardian.com/world/2015/dec/17/museum-of-tomorrow-rio-de-janeiro-brazil-sustainability http://museudoamanha.org.br/en http://museudoamanha.org.br/ MAR http://www.museudeartedorio.org.br/ CBPF www.cbpf.br
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