Rother District Council Project Management Presentation to Overview and Scrutiny Committee Ben Hook Cheryl Poole Stephen Marsden 9 September 2019
Agenda • Introductions • Corporate Plan context • Corporate Programme framework • Project management stages and tools • Project example • Project management methodologies, qualifications and training • Questions
Corporate Plan context Vision “Rother district will be recognised for its high quality of life, as a place where there is a strong emphasis on community and neighbourhoods. This will be achieved by continuing to support and further encourage the development of vibrant, strong, safe and inclusive communities.” Aims 1. An Efficient, Flexible and Effective Council 2. Sustainable Economic Prosperity 3. Stronger, Safer Communities 4. A Quality Physical Environment Programme of 29 Corporate Priority Projects
Corporate Plan context Project, Programme or Portfolio? Project Programme Portfolio A temporary and unique An organisation's All the projects for an piece of work with a business strategy which organisation created to defined beginning and is to be implemented meet its strategic end, with a specific goal through projects business goals
Corporate Programme monitoring & reporting framework Programme and Project Management Structure
Corporate Programme monitoring & reporting framework Programme Management Office Role Using Framework & Governance: Create monitoring systems & process • Plan Monitor & control Programme • Review Support Report to Programme Board • Provide annual update for Stakeholders • Report Monitor Provide expert support for project • managers
Corporate Programme monitoring & reporting framework Setting up the system Pentana monitoring system Level: Level description: • • Programme Project phases: • 1 Scope • Plan • • Aims 2 Deliver • Review & Close • • Projects 3 Delivery • • Project phases Inputs • 4 Milestones • Outputs • • Milestones 5 Cost • Risk/Issues • Quality •
Project management Project Toolkit Straightforward projects Scoping document • EqIA • Close-out report • Basic WBS Gantt (if required) • CA1.01: Member Development Issue: 1 Date: Month starting 01-May-14 01-May-15 01-Feb-14 01-Mar-14 01-Aug-14 01-Sep-14 01-Nov-14 01-Dec-14 01-Feb-15 01-Mar-15 01-Aug-15 01-Sep-15 01-Nov-15 01-Dec-15 01-Feb-16 01-Mar-16 01-Jan-14 01-Apr-14 01-Jun-14 01-Oct-14 01-Jan-15 01-Apr-15 01-Jun-15 01-Oct-15 01-Jan-16 01-Apr-16 01-Jul-14 01-Jul-15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ref Description Start End Resources 1 SEE Charter Achieved 06/01/2014 08/12/2014 LA 2 Technology Options researched 01/08/2014 20/10/2014 LA 3 Demonstration Event delivered 01/11/2014 15/12/2014 LA 4 Technology Support in place 01/01/2015 01/06/2015 LA 5 Induction & Training Delivered 01/04/2015 30/09/2015 LA 6 Project handover to service 01/10/2015 31/03/2016 LA 7 Project closed (SMT/Programme Board) 15/04/2016 15/04/2016 LA
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