Right of Way Technical Subcommittee
Welcome: Introductions: • Jeff Hoge, Tennessee DOT, Chair • Rob Stapley, Montana DOT, Vice Chair • Jennifer Williams, Arkansas DOT, First Alternate • Casey Soneira, AASHTO Liaison, Program Manager for Engineering • Mary Ridgeway, FHWA Liaison, Director, Office of Real Estate Services • Marshall Wainright, FHWA Liaison, Lead Realty Specialist
Welcome: A Thank You to AASHTO’s sponsors: Premier Sponsors: AECOM.COM HNTB.COM WSP.COM/USA BENTLEY.COM JACOBS.COM Capitol Sponsors:
ROLL CALL
Membership: Jennifer Williams, Arkansas DOT : • Joining CRUO • Right of Way Subcommittee • Right of Way Technical Councils
https://rightofway.transportation.org/membership/
Create Your A AASHTO U User Acco ccount First st!
Member of CR CRUO Becomi ming a Commi mittee M • ONE Voting & Up to TWO Non-Voting Members per State • Submit Letter from State CEO to AASHTO HQ or Donna Tamburelli (dtamburelli@aashto.org) • ONE “Friend of CRUO” per Company or Academic Institution • Submit Letter of Rationale to AASHTO Liaison, Casey Soneira (csoneira@aashto.org)
Becoming a a Member er o of the R Right o of Way Subcommittee ee • ONE Voting & UNLIMITED Non-Voting Members per State • ONE “Friend of CRUO” per Company or Academic Institution • Contact AASHTO Liaison, Casey Soneira (csoneira@aashto.org) AND • Contact one of the following: • Chair Jeff Hoge, TN DOT • Vice Chair Rob Stapley, MN DOT • 1 ST Alternate Jennifer Williams, AR DOT
Becoming a a Member o of the R ROW T Technical C Councils • ONE Voting & UNLIMITED Non-Voting Members per State • ONE “Friend of CRUO” per Company or Academic Institution • Contact AASHTO Liaison, Casey Soneira (csoneira@aashto.org) AND • Join ANY or ALL of the ROW Technical Councils, contact: • ROW Engineering: Genevieve Haller DelDOT • ROW Appraisal, Appraisal Review: Hugh Hadsock, SC DOT • ROW Acquisition & Program Mgmt/LPA: Norm Pawelczyk, WI DOT • ROW Property Management: Olu Okunola, MD DOT • ROW Relocation: Larry Doyle, MI DOT
FHWA Updates: Marshall Wainright: • Virtual Training Opportunities • Early Acquisition Peer Exchange • Regional Right of Way Summits Mary Ridgeway: • Regulatory Process on 49 CFR Part 24 • Policy Guidance Updates
Nati tion onal C Cooperati tive H Highway R Resea earch ch P Prog ogram David M. Jared, P.E., Senior Program Officer, NCHRP How NCHRP Can Help • Research funding o AASHTO role o Funding types o Process • Research management o Ongoing projects of interest o Active projects • Research implementation
Active/Pen ending R ROW Resea earch ch P Proj oject ects • 1 active: 11-08 • 3 pending: 15-70, 20-123, 08-148
Asses essing P Practic ices f for or R ROW A Acq cquis isit itio ion a and Reimbursem ement f t for Ut Utility ty R Reloc ocati tion ons ( (11-08) • Objectives: o Identify effective statutory means, agency policies, and project development procedures STAs use to acquire ROW and compensate for utility relocations; o Develop guidelines STAs et al. may use to enhance effectiveness of practices
Valuation o of Permitting U Utility a and C Communications Installations i s in Publ blic R ROW ( (15 15-70) • Prepare guidelines and collection of approaches to evaluate and charge for accommodation of utility and communication installations on public ROW
Merge a and Up Update Polic licy on t the A Accommodation of Utili ilitie ies Withi hin F n Freeway R ROW a and d Guide de for A Accommoda dating ng Utili ilitie ies W Within in H Hig ighway R ROW (20-123/ 123/Task 6 6) • Merge and update these two important documents • Both have not been updated since publication (2005)
Utility A Aba bandonmen ent, Out Out o of S Ser ervice P e Plant, and nd Decommissioning g wi without R Removal o on Public R ROW ( (08-148) 48) • Minimize impacts due to OOS facilities by… • Documenting and analyzing effective practices in permitting utility occupancy in public ROW • Managing OOS facilities via utility coordination before, during, and after construction • Produce “Scoping Guide" defining effective practices, policies, and actions for STA use in similar situations
In cl closin ing… • For more information: http://www.trb.org/NCHRP/NCHRP.aspx • Thank you! • Questions?
ROW Subcommittee Organization
Technical Council on ROW Engineering: Genevieve Haller, Delaware DOT: • NUMBER OF TELECONFERENCES 5 • NUMBER OF COMMITTEE MEMBERS (AS OF 6/1/2020) 63 • CONSULTANT AFFILIATE MEMBERS 11 • NUMBER OF STATE MEMBERS 32 • AVERAGE PARTICIPANTS PER CALL 25-30
Technical Council on ROW Engineering: • Formed after informal presentation at 2019 CRUA in Chattanooga • Serve as go-between for design and real estate • Support those who create/review/utilize right of way plans • Call Content • The List – Catalog of topics, problems, solutions • Tips & Tricks – Helpful hints, sharing of methods • New Methods & Innovations – Latest trends and techniques
Technical Council on ROW Engineering: Concern: TIME Goal: Increase times for RW processing • Common Problems • Scope of work controls review start time • Time constraints prevent proper research • Site-specific discoveries after final plans • Practical Solutions • Set realistic time frames for RW reviews • Start review at 0% or survey stage, if permitted • Work with Design teams to set corridor or LOCKDOWN
Technical Council on ROW Engineering: Concern: DOCUMENTATION Goal: Proper research & notation RESEARCH • Common problems • All impacted RW is not being verified • Encumbrances are not always shown • Title Searches aren’t always accurate/complete • Lack of resources – not all jurisdictions are online • Time frame doesn’t permit proper research • Practical Solutions • Adjust review schedules based on scope of work • Supplement title searches as needed to verify ownership of RW • Ancestry.com may be a resource
Technical Council on ROW Engineering: Concern: DOCUMENTATION (Continued) Goal: Proper research & notation PLANS • Common Problems • RW/CP combined plans are too congested! • Symbology conflicts • Practical Solutions • Separate plan sets: RW and CP • Modify symbology on RW plans
Technical Council on ROW Engineering: Concern: COMMUNICATION Goal: Bridge gap between RW/Eng • Common Problems • Different interpretation of policies • RW/Eng teams unaware of the other’s needs • RW/Eng teams don’t understand the other’s terminologies • Practical Solutions • Kickoff meetings • Progress meetings throughout design phases • Open door policies between all teams • Document all communication
Technical Council on ROW Engineering: Concern: TRAINING Goal: Options for DOTs This subject is focus of current discussions • Common Problems • Few opportunities specific to RWE • Senior staff retiring, newbies lack knowledge • Practical Solutions • Informal Training • Formal Training
Technical Council on ROW Appraisal & Appraisal Review: Hugh Hadsock, South Carolina DOT: • NUMBER OF TELECONFERENCES 3 • NUMBER OF COMMITTEE MEMBERS (AS OF 6/15/2020) 111 • CONSULTANT AFFILIATE MEMBERS 5 • NUMBER OF STATE MEMBERS 101 • AVERAGE PARTICIPANTS PER CALL 39
Technical Council on ROW Appraisal & Appraisal Review: Focus Areas: • Staffing • Salaries: Salary.com suggests that most commercial appraisers (certified general) make between $84,118 and $112,188/year • Attract and Retain: once attractive government benefits packages have been depletedto where they are not significantly better than the private sector • Aging work force: retirements and lack of youth in the industry
Technical Council on ROW Appraisal & Appraisal Review: Valuation issues: • Railroad properties • Ability/Inability to condemn • Admin fees to gain priority • Temporary Easements • Time period used • Valuation Rate
Technical Council on ROW Appraisal & Appraisal Review: Valuation issues: • Fiber Optics in the Right of Way • No consistent approach across states • Administrative fees • Valuation of Surplus Property • Varies greatly due to state law • Problem area for many agencies • Appraisal Waivers • Staff or appraiser • Ability to condemn?
Technical Council on Acquisition & Program Management/LPA: Norm Pawelczyk, Wisconsin DOT: • NUMBER OF TELECONFERENCES 3 • NUMBER OF COMMITTEE MEMBERS (AS OF 4/15/2020) 84 • CONSULTANT AFFILIATE MEMBERS 5 • NUMBER OF STATE MEMBERS 55 • AVERAGE PARTICIPANTS PER CALL 30
Technical Council on Acquisition & Program Management/LPA: • HIGHLIGHTS OF MEETING: August 27, 2019 • Reviewed topics from the survey to discuss at these meetings • Looking for a vice-chair. • How do states handle more project work with the same amount of staff • Consultant oversight • Project management issues • Electronic signature processes for Acquisitions
Technical Council on Acquisition & Program Management/LPA: • HIGHLIGHTS OF MEETING: December 10, 2019 • Posting of Committee Information • Sale of Surplus Land Discussion • Federal Land Transfers • Sources Used for Recruitment of Staff for Eminent Domain
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