Region-wide enterprise image management Dream or reality? Bart - PowerPoint PPT Presentation

Region-wide enterprise image management Dream or reality? Bart Thielen

Helse Vest - Norway

Helse Vest DMA The Vision “One centralized solution for capturing, archiving and distribution of all medical images, videos, multimedia and clinical documents. Supports effective clinical workflow. All data available through the EMR” The Digital Media Archive (DMA)

The vision, why do we want this?

Helse Vest DMA Business issues ”Medical images and videos are not stored digitally - or they are stored in different departmental systems, on a USB stick or a shared file system. We do not have access to all relevant clinical information when we need it”. ”Departments simply have to collaborate in a more effective way. We want every physician involved in the patient’s care pathway to have access to all relevant information, not just the subset originating from his or her department. It is very ineffective to search for ” ”Cost pressure forces us to take action. We have too many different imaging systems from different vendors, and maintenance and operation cost is very high” ”We do not comply with regulatory safety requirements. Access control and traceability is not implemented properly, and we do not meet the requirements in the journal legislation”

Background and business issues The Challenge C-arms Surgical Endoscopy, Cameras and Radiology Anyfile cameras microscopes and mobile ultrasound Radiology Dermatology Cardiology Opthamology Gastroenterology Gynecology Urology Lung Otorhinolaryngology Surgery And more..

Helse Vest DMA RFP: Clinical user scenarios Patient in the hospital, endoscopic examination Ola Nordmann, age 27, arrives for a gastroscopy examination. The consultation is scheduled in the appointment book. A bleeding stomach ulcer is found Interdisciplinary meeting with patient present and documented by still images and video. A specific still image and 10 seconds of video are labelled as the There is an interdisciplinary meeting at the ear, nose and throat grounds for the physician's decision for subsequent ward. The participants at the meeting include the patient, treatment. This labelling must be stored together with the relatives, three ear, nose and throat specialists, three image. Use of the images and video as a reference for oncologists, a dental hygienist and two nurses. The patient is examinations is desired for new check-ups every 6 registered as having shown up in the attendance list in the EHR. months. During the next examination/check-up, the The responsible physician activates the patient in the EHR and physician is particularly interested in the labelled retrieves the preselected images/recordings from the DMA. The image/video and would like them to be displayed very physicians discuss the patient's condition, and they see the need clearly in the viewer/capture user interface. to retrieve even more historical images/recordings. After having evaluated all the images, they agree on a further treatment programme. The patient is brought into the meeting, examined with a laryngoscope, and the findings are documented with images in the DMA. A picture of the oral cavity tumour is taken with a digital camera and stored in the DMA.

Helse Vest DMA The Digital Media Archive Solution

Helse Vest DMA The Project • Contract signed August 2015 • Project initiated September 2015 September 2015 – March 2016: Pilot projects & development May 2016 Pilot GO-LIVE in Bergen and Førde (gastro, dermatology)

Helse Vest DMA The Project 2 • 2016 – Surgery Video and US • 2017 and ongoing roll-out in multiple workflows, mainly by customer

Next steps

Success Factors • Define strategies: – Information Lifecycle Management (ILM) & Storage – Patient Privacy; Who can see what? – Mobile devices EMR Desktop and Mobile Context sync Content Direct Archive Access Notification Digital Media Archive

Success factors 2 • Partner with vendor for change management – Involve your clinicians – Make it attractive..Workflow! • Don’t only do the IT project

Conclusion • Dream or reality? • Can become reality, but prepare for some bad nights sleep…

About the presenter Bart Thielen Managing Director Sectra Pty Ltd Phone: +61 (0) 2 9420 1620 Cellular: +61 (0) 437 806 234 E-mail: bart.thielen@sectra.com https://www.linkedin.com/in/bart-thielen-4b37804/ bartthielen

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