Nor orth th Cen entral tral Te Texas as Re Regio gional nal Fu Full-Scale Scale Ex Exerc ercis ise Molly McFadden & Alicia Toombs May 16, 2017
Pr Pres esenters enters • Molly McFadden – Director of Emergency Preparedness NCTCOG • Alicia Toombs – Previously with City of Dallas OEM – Deputy Director of Big X – Previous Chair of T & E Working Group – Now with The Olson Group, Ltd.
Pu Purpose pose • Provide an overview of Big X 2016 • Recap the planning, conduct and after action processes • Highlight exercise planning/ design successes • Share planning/ design lessons learned
Outline Ou line 1. Exercise Overview 2. Planning Process 3. Exercise Conduct 4. After Action Process
EX EXERCISE ERCISE OV OVER ERVIEW VIEW Alicia Toombs
Bi Big g X Ov X Overv erview iew • Exercise planning process began April 2016, utilizing HSEEP guidelines • Exercise conduct took place November 11-13, 2016 • Multi-day, multi-discipline functional and full- scale exercises • Opportunity for teams and disciplines throughout the region to exercise tactical skills, response capabilities, and coordinated operations
Juris Jur isdicti diction on Pa Partic icipat ipation ion • • Cities (61) Counties (9) – – Forest Hill Mineral Wells – – Allen Dallas County – – Frisco North Richland Hills – – Arlington Denton County – – Garland Ovilla – – Bedford Ellis County – – Glenn Heights Pantego – – Benbrook Hood County – – Grand Prairie Plano – – Brazos Johnson County – – Grapevine Princeton – – Brendon Kaufman County – – Highland Park Red Oak – – Burleson Palo Pinto County – – Hurst Richardson – – Carrollton Parker County – – Irving Richland Hills – – Cedar Hill Rockwall County – – Joshua Roanoke – City of Haltom City – – Keller Rowlett – Colleyville – – Kennedale Sachse • – Coppell Special Districts (4) – – Krum Saginaw – Cresson – Baylor Dallas – – Lake Palo Pinto Santo – Crowley – Parkland Hospital – – Lancaster Seagoville – Dallas – TX Health Presbyterian – – Lewisville Southlake – Denton Hospital Rockwall – – Mansfield Watauga – DeSoto – DFW Airport – – McKinney Westlake – Duncanville – – Mesquite Wylie – Euless – Midlothian – Flower Mound
Dis isci cipli pline ne Pa Partic icipat ipation ion • 18 SWAT Teams • 10 EOD Teams • 10 HazMat Teams • 15 Fire Departments (Wildland Fire) • 14 USAR Teams • 20 CERT Teams • 11 Emergency Operations Centers
Dis isci cipli pline ne Pa Partic icipat ipation ion • EOC Support Team w/GIS Response Team • 3 Hospitals • Unmanned Aerial Systems Response Team – USAR, SWAT, and Wildland fire • Public Health/ESF-8 (November 11) • Interoperable Communications (November 11-13)
Number umber of of Ven Venue ues & S & Scen enarios arios • 36 Venues o Not including 11 EOC’s • 41 Total Scenarios • 4 Integrated Scenarios o Multiple tactical teams working on joint scenario
Number umber of of Ven Venue ues & S & Scen enarios arios
Ex Exerc ercise ise Pl Play ay • TCC Fire Service • Tactical Disciplines Training Center – EOD, HAZMAT, & SWAT – Various locations throughout the – Urban Search and Dallas-Fort Worth-Arlington Rescue Metroplex – Community Emergency Response Team – EOC Support Team • Wildland Fire – Palo Pinto County
Ta Tactic ical al Dis isci ciplin plines es Con oncep cept t of of Op Oper erati ations ons North Integrated Scenarios West East
Ta Tactic ical al Dis isci ciplin plines es Con oncep cept t of of Op Oper erati ations ons Scenario 4 Scenario 5 Scenario 6 Integrated Sites Scenario 7 Site 1 Scenario 8 HazMat/SWAT/EOD Scenario 8 Site 2 Site 3 SWAT/EOD HazMat/EOD
PL PLAN ANNING NING PR PROCESS OCESS Molly McFadden
Pl Plan anni ning ng Ti Timeli meline ne Activity Date Issued RFP November 2015 Proposals Due December 2015 Selected Vendor February 2016 Kickoff March 7-8, 2016 IPM April 11-14, 2016 MPM July 11-14, 2016 FPM Oct 3-7, 2016 Touch-base conference calls Weekly Other (to address specific challenges) Ad Hoc
Bi Big g X Fu X Fundi nding ng • Primarily funded with FY 15 SHSP grant funds • In kind match from participating jurisdictions • Domestic Nuclear Detection Office • Partnered with DSHS for the mass fatality trailer scenario • Partnered with the NCTTRAC for moulage • Vendors supported by loaning equipment
Cont ontractor ractor • Lead planning meetings • Lead all site visits • Solicited & tracked donations • Solicited & tracked vendor participation • Provided lead controllers & evaluators • Developed all HSEEP documentation • Coordinated all logistics • Served as Deputy PIO
Cont ontractor ractor • Served as Exercise Incident Commander • Developed site-specific scenarios • Developed site-specific operations plans • Provided victim moulage & explosive devises • Developed branding and marketing materials • Developed and maintained website, twitter, and Facebook • Produced exercise videos
Wo Worki king ng Gr Group oup Me Meet etings ings • Exercise details were addressed here rather than the large, formal planning meetings – USAR – Emergency Management – Citizen Corps/ CERT – Interoperable Communications – SWAT – HazMat – EOD – Wildland Fire – Training & Exercise (became planning committee)
Spo ponsors nsors • • Incident Response • PARATECH DetectaChem, LLC Technologies, Inc • • BFX Fire Apparatus Greater Dallas Restaurant • FarrWest Association • TX Whiskey • • HiVis Supply Pizza Hut • EVALS • • Parkland Health and Hospital O’Reilly • SIMUNITION System • McDonalds • Kappler Inc. • Med-Eng • The Original Pancake House • FLIR Systems, Inc • FlyHighUSA • Texadelphia • NETGEAR • DJI • Celebrity Bakery • Motorola Solutions • Kodiak • Grub Burger Bar • LION • BAE Systems • Central Market • Groggy Dog • CavCom Inc • Nomad Global • ALERRT • Black Box Fusion, LLC Communications Inc. • MedStar Mobile • • RMI International, Inc DoubleTree Hilton Hotel Healthcare • Arlington Duck Cancer Inc • Coca-Cola • AT&T
Go Gove vernment rnment & VO & VOAD AD Pa Partners ners • NCTRAC/ Health Departments – Moulage – Health checks at sites with integrated scenarios • DNDO – Radiological sources – Controllers/ Evaluators • ITDRC- Technology & logistics support • Salvation Army- Food for CERT site • 6 th Civil Support Team – Staffing, supplies, controllers/evaluators
Ven Vendo dor r Pa Partners ners (ex (examples amples) • Alerrt- PPE for SWAT scenarios • AT&T/ Kodiak- Push-to-Talk phones for exercise control • Black Box Fusion- Phone system for exercise control • IRT/ Rhodium- Incident Management software • Nusura- Simulation Deck (media/social media) • Kappler- HazMat training suits
Spo ponsor/Vendor nsor/Vendor Ap Appr precia eciation tion • Social Media • Website • Banners at each site • Exercise videos • Kickoff Banquet
Ex Exerc ercise ise Br Bran anding ding & Re & Recognition ognition • T-Shirts • Coins • Branded Insulated Mugs • Vendor reception/ kickoff banquet • Video • Custom gifts
Sit ite e Pl Plan anni ning ng • Site walk(s)- contractor and site hosts • Site plan templates- provided by contractor – Equipment/ staffing recommendations – Scenario – Recommended layout (parking, check-in, etc.) • Site hosts- – Often SWAT teams not participating – Coordinated staffing, equipment/supply needs
Pl Plan anni ning ng Suc uccesses esses • Non-planning team members were tasked with exercise support activities (planning meals, the banquet, t-shirts, etc.) • EMPG Guide • Consideration for vendor/ partners needs • Medical Checks • Use of ICS in planning (partial success) • Managing the “idea fairy” (partial success)
Pl Plan anni ning ng Le Lessons ssons Le Learn arned ed • Staffing levels should be tracked early on • More time should be allowed for managing supplies (receiving, verifying, unpacking, organizing) • Build a contingency for teams that have to drop out or get deployed • Structure planning documents so that small changes don’t have large, cascading effects • Introduce new technology way ahead of time
Pl Plan anni ning ng Le Lessons ssons Le Learn arned ed • Site controllers/ site hosts attended briefings but did not pick up equipment and supplies for their sites; didn’t receive instructions at pickup sites. (note cards, PTT phones) • Unclear expectations about support needed from local jurisdictions/ site hosts
EX EXERCISE ERCISE CON ONDUCT DUCT Alicia Toombs
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