Project Management 2011 Insights Survey Results Michael Chachaty - PowerPoint PPT Presentation

Project Management 2011 Insights Survey Results Michael Chachaty

Presentation Outline 1. AIPM and blueVisions/Institute of Management Insight survey 2. Key Insights and Opportunities for Project Management

About blueVisions • International consultancy focused on increasing project certainty and reducing risk through innovation, culture and excellence in delivery • Provides the leadership, technical excellence and leading edge tools and methodologies to create platforms for sustained long-term business improvement • Services: • Project management • Project Services (e.g. project planning) • Contract services (including dispute resolution and expert witness testimony) • Management Consulting and PMO IPMA Survey Summary 3

About Institute of Management A Division of Blue Visions Management Project Management Consulting ASQA Registered Organisation (Provider No 91308) AIPM Endorsed Course Provider IPMA Survey Summary 4

About Australian Institute of Project Management (AIPM) • Peak body for project management in Australia; • Formed in 1976 as the Project Managers Forum • Focused on progressing the profession of PM over the past 30 years AIPM Mission: Foster professional application of project management skills and techniques as preferred process for delivering business outcomes

Part 1: AIPM and blueVisions/Institute of Management Insight survey

AIPM and blueVisions PM Insight Survey 2011

Survey – Background and Scope Question: Is project management seen as a value creator in strategy delivery? Areas of focus • Strategy – the link between strategy and delivery in PM context • Governance (PMO) – roles and benefits of the PMO in corporate structure • Benefits – is project management delivering value? • Skills – appetite for training and skills development • Performance – high performance teams Respondents 960 responses from a wide variety of project management professionals (Close to 1/3 Respondents from Government)

Survey: General Findings 1. Project Management valued to deliver corporate strategy; 2. PM Maturity generally low. Significant investment envisaged to improve internal systems, skills and links to corporate strategy; 3. Leadership and communication skills high on agenda of project managers; 4. Value PM provides needs to be directly linked to measurable benefits realised from projects.

Survey Results: Focus 1 Strategy “How well aligned are executives with project management? ” • 90% organisations recognise projects as valid way of delivering strategy (53% consistently) • Project visibility by Executive team low (only 55%). • Correlates to lack of consistent systems to track projects (only 35%) Chart displays Responses = Consistently Options: Consistently; Sometimes; Rarely; Never; Don’t Know

Survey Results: Focus 1 Strategy “Describe how you align projects with strategic goals of the business” • 60% - Does not exist, fragmented or inconsistently followed; • 30% - exists and consistently followed • 10% - exists, followed, controlled and measured Is project management delivering it’s full value without mature and consistently followed processes to align projects to strategic goals? Driving emergence of Portfolio Management

Survey Results: Focus 2 Governance (PMOs) “What are the top challenges for your PMO?” • Most organisations have PMOs (74.4%) but 45% say role of the PMO not clearly understood – biggest challenge • Benefits / Value of PMO not fully recognised by the business • Managing resource allocation across organisation through projects Why are PMOs not able to clearly demonstrate their value or role?

Survey Results: Focus 3 Benefits “To what extent has project management delivered value in your organisation?” • Project Management critical for organisations to achieve success (89.9%). • Top Benefits: – Business efficiencies; – Improved communication and team work; – Reduced business risk associated with failed projects Chart displays Responses = Moderate or Significant Options: Unable to Measure; None; Minimal; Reasonable Value; Significant Value

Survey Results: Focus 3 Benefits “ Rate how likely projects delivered in your organisation will meet...” • Most project performance indicators achieved for 60% to 80% of projects but… • 36.7% respondents identified organisation do not have mechanisms in place to measure benefits; • Only 42% say benefits from projects are being measured Where should accountability for benefits management sit? What is the role of the project manager?

Survey Results: Focus 4 Skills • Organisations making strong investment made in Project Management capability - 82% investing in PM training; • Leadership becoming core competency of project management (70% respondents investing in Leadership training); • Qualification based training in highest demand followed closely by AIPM certification; Should competency standards in Project Management (e.g Diploma in Project Management) be updated to reflect leadership competencies

Survey Results: Focus 4 Skills • Dealing with Stress is “very” important Support Program in Place to deal with stress to being a successful project manager (Over 80%); • 42% organisations do NOT have programs in place to adequately support project managers deal with stress Is stress necessarily a bad thing for Project Managers….?

Survey Results: Focus 4 Skills Over stressed No Stress

Survey Results: Focus 5 Performance “ What differentiates high performing organisations?” • Accountability and Trust followed closely with good team / staff relationship and Communication; • Combination of initiatives critical - most options scoring highly in “most important” category How do Project Manages invest in building trust and accountability on new projects?

Survey Results: Focus 5 Performance “Level of Project Management capability within your organisation” • Maturity improving with more consistently applied processes and skills to manage projects; • 53.4% methodologies based on PMBoK Guide with 21.3% based on PRINCE2 or MSP • Measuring benefits of projects - Largest focus over next 12 months

Survey Results: AIPM Membership Value “My AIPM membership delivers me value by” • Keeping members up to date with industry news and innovation ranked highest • Expectation by members of career enhancement (e.g. through professional development seminars) rated highly; What else can AIPM do to deliver value to its members?

Part 2: Key Insights and Opportunities for Project Management

Key Insights & Opportunities for Project Management Strategy Key Insight Opportunity • Projects recognised as valid • Get clarity over your Organisations Strategies way of delivering strategy • Document up-front how your project aligns with the relevant strategy • Processes to aligned projects • Increase professional value by elevating beyond with strategic goals in early project outputs to business outcomes days of maturity • Take accountability for benefits aligned to strategy to deliver the right value

Key Insights & Opportunities for Project Management Governance and the PMO Key Insight Opportunity • Disconnect between the PMO • Clarify business value the PMO offers in measurable and Organisation terms • Align PMO functions to deliver agreed value • Understanding the PMO role • “What works today may not necessarily work and its value are key tomorrow” challenges PMO Functions must be relevant and allowed to evolve as the organisation evolves

Key Insights & Opportunities for Project Management Benefits Key Insight Opportunity • Project management increases • Further embed project management as part of an efficiency, improves team work, organisations culture – becomes a way of strengthens communication and working for all projects, not just big projects reduces business risk • Be clear - What measurable benefits will your project deliver and how does that align with • Organisations starting to invest in strategy benefits management but early • Communicate business benefits to your team to days strengthen engagement and commitment • Have a plan in place to measure benefits

Key Insights & Opportunities for Project Management Skills Key Insight Opportunity • Leadership emerges as core • Leadership skills will differentiate a good project competency of project managers manager from a great project manager • Investment in project management qualifications • Organisations investing in both and Industry (AIPM) certifications important to project management and businesses leadership training • Investment in benefit management skills is critical to differentiating your business value in the future • Ability to deal with stress vital for • Prioritise ability to deal with stress as part of your successful project managers professional development program however only 43.6% respondents identified support programs in place to manage stress