Programming Leadership & Chapter Development Session February 24 - 25, 2017 Arizona State University
Programming Objectives 1. Examine the importance/relevance of programming 2. Learn how to effectively plan events 3. Find the right balance to push a good event to a great event
Let’s get started! h a p t e r t a P h i C s y o f B e C o u r t e
What makes an event?
What has been your favorite Phi Sigma Pi event thus far and why? C o u r t e s y o f A l p h a E t a a n d C a p i t a l C h a p t e r a n d S a r a o u r o h S m w n i t h w i t h t h e F I S H ! P h i l o s o p h y g u y s
Why is programming important? 1. Main way to live out our Tripod 2. Get involved in our community - Our Ritual (Paideia) shares, “All leaders in ancient or modern times have endured some measure of learning or training in order to become prepared for the great responsibilities which lie before them...unselfish devotion to humankind.” 1. 3. Engage in fellowship - Our Ritual (Philia) tells us, “It is the warmth without 2. which the intellect is cold… it enlivens the pursuit of knowledge and humanizes learning.” 3. 4. Learn something new - (Sophia) “It is a mistake to reject a bit of truth because it lies outside your province; someday you shall need it.” 5. Improve visibility- get the word out about the Chapter 6. Invitational Meetings introduce PNM’s to PSP
Design an Experience “What attendees want is an experience that would both influence their behavior and change their hearts and minds.” Don Neal
Executing Well with the Eight P’s 1. Plan 5. Props 2. Promote 6. Prompt 3. People 7. Personal 4. Place 8. Purpose
PURPOSE
P for PURPOSE Communicate Phi Sigma Pi’s: ● Identity ● Mission ● Values ● Ideals
PLAN
P for PLAN July August September October Make checklist Plan events Design poster Design banner Plan social media posts Enter room reservations Request email list Send list to Nat’l Office Post on social media Assign volunteers Purchase food/supplies Host Invitational Mtgs Follow-up with PNMs Host Trivia Night Host Meet the Bros
P for PLAN Include the following: ● All tasks (and subtasks) that need to be completed ● Responsible individual(s) ● Deadline
P for PLAN phisigmapi.org/laresources
PROMOTE
P for PROMOTE ● phisigmapi.org/laresources ● phisigmapi.org/recruitment
P for PROMOTE ● A high level of visibility = Recruitment success ● Use all available publicity opportunities ● Show PNMs what your Chapter is doing so they want to join
PEOPLE
P for PEOPLE - Potential New Members ● Who do you want? ● Where can you find them? ● How can you attract them?
P for PEOPLE - Chapter Members REMEMBER: Recruitment is everyone’s job! ● Delegate to get the job done ● Give each Member the opportunity to contribute ● Help them use their skills, talents and gifts
PLACE
P for PLACE Think about: ● The room should not be too big but also, not too small. ● Visibility and accessibility ● Make sure to have the proper set-up (furniture, technology, etc.)
PROPS
P for PROPS ● Tell the story of your Chapter, what you do and who you are ● Help PNMs imagine themselves as part of PSP and your Chapter ● Don’t forget the little things!
PROMPT & PERSONAL
P for PROMPT & PERSONAL Follow-up with PNMs: ● Promptly to keep PSP fresh in their minds ● Personally to let them know you are interested in getting to know them
3 Phases of Holding an Event Planning Evaluating Hosting
Identify the Risks 1. Physical - Possible athletic event 2. Reputational - Promoting our ideals 3. Emotional - An event’s impact 4. Facilities - Accessible to all 5. Financial - Reviewing contracts
Event Planning Form (EPF) Submit form at least 30 days prior to an event if: 1. an agreement/contract will be signed 2. Evidence of Insurance 3. Animals 4. Athletic Activity (competition and/or time-keeping) 5. Transportation arranged by third-party vendor or attendees phisigmapi.org/planningform
Budgeting 1. Approve fiscal budget for each committee 2. Ensure reimbursement policy and form in place 3. List anticipated and actual expenses
Good to Great 1. Heighten exposure 2. Thank you notes 3. Evaluate
Start taking your Good to Great! Search for email and Twitter handle of: 1. University/College President 2. University/College Provost 3. Campus Newspaper 4. Local, Community Newspaper 5. 3 Campus Orgs that would be good partners. Other PFA groups?
Chapter Event Calendar How does your Chapter communicate/inform Members about events? How does your Chapter promote events?
What’s Next? ● Event Planning Resources ○ phisigmapi.org/laresources ● LiA Modules ○ The Team Foundation: There’s no I in Team ○ The Team Foundation: The Winning Combination ○ Juggling Multiple Priorities: I Can Do that Later
See you back in the main room by 2:15pm!
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