Cloud Transformation Program Executive Sponsor Roadshow Program Update Summer/Early Fall 2017
W������ �� ��� Summer/Early Fall Cloud Program Update! Overview of of the UIT Cloud 1 Today’s Agenda Transformation Program Update on current milestones and 2 quarterly progress and accomplishments Ways for you to get more information and 3 provide feedback 4 Q&A, feedback, and open discussion
Cloud Adoption is a top priority for University IT because of its broad reach and campus-wide impact. As UIT tackles cloud, we are learning how Stanford integrates new technology and delivers tools to improve how faculty, students, and staff do their Stanford work.
Overview | Overall UIT Cloud Program Goals (through 2019) Goal 1: Perform cloud Goal 2: Define Goal 3: Integrate governance and organizational cloud systems, portfolio management development processes, and program services Goal 4: Run mission Goal 5: Reduce UIT Goal 6: Exit critical services in computing footprint Livermore disaster the cloud on campus 50% recovery site
Program Update | Goal 1 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Define set of activities for appropriate cloud vendor management in order to Q3 accomplishments to date (Jul/Aug/Sep) support product owners in delivering cloud services Deliverables for this Quarter: Identify/publish Cloud Criteria: Finalize and publish website for campus Published SaaS/PaaS/IaaS vendor Scope of UIT services in support of SaaS for choosing between an IaaS, PaaS, selection criteria and architecture acquisitions SaaS deployment guidance on website Criteria for choosing between SaaS, PaaS, and Finalize a limited contract for a cloud IaaS and for selecting strategic service provider Goal 1: Perform cloud List of strategic vendors: Updated partnerships usage baseline tool (SkyHigh) and begin governance and portfolio list is complete and published on the Cloud Transformation site testing management List of strategic vendors UIT will develop a cloud Addressing procurement: Strategic portfolio management framework portfolio strategy supported Begin strategic portfolio conversations Developed draft of the criteria for by a cloud advisory and Business Affairs involvement in SaaS with service owners and their cloud acquisitions governance structure migration plans
Program Update | Goal 2 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Kick off Training and Skills Assessment Team Q3 accomplishments to date (Jul/Aug/Sep) Develop skills list to associate with Deliverables for this Quarter: training paths Ramping up cloud program communication: Published and Scope of UIT services in support of SaaS Release initial self-help resources and updated Cloud Transformation acquisitions guidance on training paths website Criteria for choosing between SaaS, PaaS, and Develop modified job descriptions for IaaS and for selecting strategic service provider Goal 2: Define Understanding cloud jobs: Drafted system administrator and developer roles partnerships organizational three cloud-focused job descriptions (for three new positions), now under development program List of strategic vendors Continue communication activities review by UIT team and then will go to Roles, skills, and including: Cloud Champions in Oct and Strategic portfolio management framework University HR Nov, UIT Community articles, next round competencies for UIT staff of Sponsor Roadshows associated with cloud Began additional outreach: Started Cloud Champions and Quarterly solutions will be updated to Sponsor Roadshows reflect cloud-related service and technology expertise required
Program Update | Goal 3 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Continue work on AWS BAA Q3 accomplishments to date (Jul/Aug/Sep) Identify Phase 1b: AWS billing and AWS account creation requirements for Deliverables for this Quarter: integrating scripts into EAM Addressing billing: Completed Scope of UIT services in support of SaaS Phase 1a: Scripts have been developed Finalize and document billing and acquisitions to pull data from AWS and format for account creation requirements for input into Stanford billing system Criteria for choosing between SaaS, PaaS, and Google Cloud Platform IaaS and for selecting strategic service provider Goal 3: Integrate cloud Documented as-is and future process partnerships systems, processes, and for billing end-to-end services List of strategic vendors UIT will integrate the Strategic portfolio management framework cloud-source lifecycle into its enterprise vendor management, procurement, and billing systems to support cloud deployments
Program Update | Goal 4 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Cloud-ready API design review and gap analysis Q3 accomplishments to date (Jul/Aug/Sep) Kick off discovery for a UIT monitoring Deliverables for this Quarter: and log strategy, and for network address Establishing core foundation and DNS management in the cloud services in the cloud: IDP UAT is in the Scope of UIT services in support of SaaS cloud, and was tested in our latest DR acquisitions Begin testing of Active Directory and drill; KDC UAT is also in the cloud, and Code Green in the cloud (will be Criteria for choosing between SaaS, PaaS, and an LDAP replica is now in the cloud completed in Feb 2018) IaaS and for selecting strategic service provider Goal 4: Run mission critical partnerships services in the cloud Identify candidates for deployment Sites 2.0 — Complete Acquia migration in the cloud: Identified migration New systems and software List of strategic vendors timeline and begin testing candidates for PY18 (IAM, Sites 2.0, deployments will be Strategic portfolio management framework Active Directory, Code Green, Puppet) ; Continue the review of ERP systems cloud-sourced; current began service analysis for PY19 UIT-owned and operated critical campus services and core infrastructure will be primarily cloud-sourced
Program Update | Goal 5 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Develop hardware acquisition review process, including budget process and Q3 accomplishments to date (Jul/Aug/Sep) checklist to determine hardware necessity Deliverables for this Quarter: Completed hardware and VM Retrofit status tracking script to run inventory, as well as status tracking Scope of UIT services in support of SaaS against new inventory system (if scripts for physical rack space acquisitions available) Criteria for choosing between SaaS, PaaS, and Made the decision to use counts of IaaS and for selecting strategic service provider Goal 5: Reduce UIT servers and VMs for tracking resource partnerships computing footprint on consumption campus 50% List of strategic vendors UIT-owned systems will Strategic portfolio management framework reduce their campus power consumption related to non-research computing by 50% relative to 2015 consumption
Program Update | Goal 6 Accomplishments/Progress for Current Quarter Proposed Q4 milestones (Oct/Nov/Dec) Create a detailed inventory of Livermore equipment, mapped to system and Q3 accomplishments to date (Jul/Aug/Sep) owner, including all VMs Deliverables for this Quarter: Create sunset plans for Livermore Inventory review: Confirmed equipment running services planned to Scope of UIT services in support of SaaS up-to-date inventory of hardware in migrate in PY18 acquisitions Livermore Criteria for choosing between SaaS, PaaS, and Long-Term strategy : Began meetings IaaS and for selecting strategic service provider Goal 6: Exit Livermore with Facilities/Business Continuity partnerships disaster recovery site team UIT will redesign its disaster List of strategic vendors recovery and business Strategic portfolio management framework continuity plans to leverage cloud-hosting and related services; have detailed project schedule for exiting the Livermore site
What is important for ��� We want to remind you about the cloud program’s six 1 measurable goals, so that you can support your to know about colleagues through this transition (even if you think cloud the cloud? doesn’t affect you directly right now). We want you to know where you can find more 2 information about the cloud program. For example, you can explore the web pages to learn more about the UIT Cloud Program and send any questions via the web form. We realize the timeline and scope of work are ambitious. 3 We need your help, and the help of others in the organization, to achieve our goals.
How do you get more information and keep up-to-date? Webpage: https://uit.stanford.edu/cloud-transformation
F�������, �����, ��������, ���������? Contact us through our webpage: https://uit.stanford.edu/cloud-transformation
Roles and Responsibilities THEIR Advocate for the cloud program Understand your team/ ● ● Participate in monthly meetings, workgroup’s communication ● ROLE act as a two-way conduit for needs relative to cloud updates and feedback Complete task assignments ● Proactively address open issues ●
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