Proc ocure ure to Pa o Pay Ov Over ervi view October 20, - PowerPoint PPT Presentation

Proc ocure ure to Pa o Pay Ov Over ervi view October 20, 2016

ISS SS Group up Int ntroduct oduction ion  Founded in 1986 (www.ISSGroup.com)  CEO, and host of today’s webinar, Andrew Weinstein  Has been a reseller and professional services provider of various ERP, CRM and SCM applications since 1986 focused on the Manufacturing and Distribution Industries (QAD Reseller 1995 – 2000)  Currently is a developer and provider of web-based Business Process Improvement (BPI) Solutions exclusively for the QAD User Community

Some of our Clients… Life Li e In Industri dustrial/ al/ Con onsumer umer Sciences ciences Automotiv omotive Products roducts

What at is is Pro rocu cure re to P o Pay y (P2P)? )? Procure cure to Pay is the PROC OCES ESS of purchasing material… …. thru Supplier payment Process Process Process …………. Activity 1 Activity 2 Activity ‘n’

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Sourcing/RFQ

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Maintaining Supplier Sourcing/RFQ Pricing Catalogs

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Maintaining Supplier Creation/Approval Sourcing/RFQ Pricing Catalogs of PO Reqs

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Maintaining Creation/Approval Creation of Sourcing/RFQ Supplier Pricing of PO Reqs Purchase Orders Catalogs

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Maintaining Creation/Approval Creation of Receipt of Sourcing/RFQ Supplier Pricing of PO Reqs Purchase Orders Material Catalogs

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Reconciliation of Maintaining Creation/Approval Creation of Receipt of Supplier Invoices Sourcing/RFQ Supplier Pricing of PO Reqs Purchase Orders Material with Catalogs PO’s/Receipts

What at ac activ iviti ities es ar are in t e in the e Proc ocure ure to P o Pay Process ess? Maintaining Reconciliation of Creation of A/P Creation/Approval Creation of Sourcing/RFQ Supplier Pricing Receipt of Material Supplier Invoices Vouchers and of PO Reqs Purchase Orders Catalogs with PO’s/Receipts Payment

its of Digitizi zing ng the What at ar are t e the e ben enef efits e P2P Process cess? Som ome e of of th the bene nefits its ou our Cli lients ents have e ac achie ieved ed in incl clude ude:  Ne Negot otiat ate bet better r pr prici cing ng  Enfor force ce pr pricing ing control ol and d eliminat inate maveric verick k spe pend  Redu duce ce pu purc rchas asing ing pro process ss cycl cle time/cos /cost  Redu duce ce audi diting ting costs ts  Redu duce ce ha hand ndling ng of of pa pape per  Impro prove ve empl ployee pro produ ductiv ctivity ity  Impro proved ved proc process ss visibili bility/ ty/tracking tracking

Di Digitize ze the e Proce cess ss • IT Business ness Sol olutions ions de devel velop opment nt and nd impl plementat ntation ion met etho hodo dology ogy for for transf ansforming rming Bus usin iness ss Pr Processes esses from m Anal nalog g to Dig igit ital al • No Not t only nly au autom omation! ation! st Century Technology to facilitate the 3 C’s • Lever veraging ging 21 st  Comm mmuni unicati cation on  Collab abor orati ation on  Connec nectivi tivity ty

More specifically… Connecting nnecting Peop eople le and and Processes esses via ia th the Clo loud, ud, Mob obile ile De Devices, ices, So Soci cial al Media dia wi with Appr proval al Routi uting ng an and Workf kflo low w Tec echnology hnology

AART AART ™ : Ap : Appr proval al Routing ting an and Workf rkflo low w Tec echnology hnology  Route elec ectr tronic ic Proce rocess ss Forms ms for revie iew w and nd chang nge/a /app pproval al  Configu figurabl rable user r de defi fined ned rou routi ting ng ru rules ba based d on an any da data wi within n Proc roces ess s Form rm, unlimit mited d numbe ber r of ru rules  Dyna namic mic rou routing ting base sed d on ru n rules les upon n Proc roces ess s Form m submi bmission ssion  eMail ail and nd Text xt alerts ts for approver ers s and nd requis quisiti itioner ers  Simul multan aneous/ eous/seq sequen uenti tial l and nd group roup approvals, ls, out of office fice desi signa gnation tion  Unl nlimi imited ed ret etract ract and nd re-subm submit it Proce rocess ss Form m attempt empts  Re Re-ro routing uting upon n Proc roces ess s Form m change ge  History y of all Process ess Form m approval l attempts empts  Proce rocess ss Form m qu queue ue for approvers  User er/tim /time e date e stamp mp audita ditabi bili lity

Su Suppor portin ting g Res esea earch Data collected by Aberdeen indicate that Best in Class ass businesses are digitizing their business for the following reasons:  46% to pro romote collab abor orat atio ion between business processes and business units  29% to manage cases based on goals rather than rigid processes  29% to create more intelligen lligent t wo workflo rkflows ws  21% to remap and re re-engine ngineer er business iness pro rocess esses es to be more efficient  21% to decrease response times to internal and external events Source: ‘Don’t Be Left Behind: The Time for Digital Transformation is Now’, October 2015

Going ing Pap aper erless less ROI OI*  Avg. . paper docume ment nt takes s 18 m minut utes es to locate  Paper documen ment t fi filing ng costs s avg. . $20/doc oc  Misfiled iled docs cost $125/doc  Lost t documen ents ts cost $350-$700/d 0/doc oc  Paper usage ge in most st busin inesses esses gro rows ws 22% annually ally  Each 4 drawe wer fi file cabinet net contains ins appro rox. . 10K docs and takes up to 9 s sq. ft. of fl floor or space costing ing appro rox. . $1500/yea ear r to m maintain ntain  Every y 12 fi file cabine nets s require ires s 1 additiona ional l emplo loyee ee to maintain tain *Based upon studies by Price Waterhouse, Gartner and Forrester

eProcur curem ement ent ge gene nerat rates es REAL cost st sa savi ving ngs! s! “On average, e -procurement solutions reduced requisition-to-order cycle cost and time by 49% and 65%, respectively.” The e e-Pr Procur curemen ement Benc nchma mark rk Repor ort - Aberd rdeen een Performance area Before After Requisition-to-order costs $51 $26 Requisition-to-order cycle time 9.6 Days 3.4 Days Source rce: : Aberdee deen n Gro roup

The ISS Group up Pro rocu cure re to P o Pay y So Solu lutio tion n Bund ndle le + Maintaining Reconciliation of Creation of A/P Creation/Approval Creation of Sourcing/RFQ Supplier Pricing Receipt of Material Supplier Invoices Vouchers and of PO Reqs Purchase Orders Catalogs with PO’s/Receipts Payment QAD Tables QAD Tables QAD Tables (Item, Supplier…) (PO, Receipt…) (A/P…)

The ISS Group up Pro rocu cure re to P o Pay y So Solu lutio tion n Bund ndle le Pre-In Integrat ated ed with QA QAD EE, EE, SE SE and nd EAM EAM  100% Web eb-Base Based (24 24x7 acces ess), s), Mobile bile Func nctionalit tionality  Conf nfigu igura rable ble Rul Rules es Based ed Workf kflo low for Collaboratio laboration, Issue sue Resolution olution and nd Appr proval al  Au Auto creat ate QA QAD Purcha hase se Or Order der upon Requis quisiti ition approval al  Creat ate Suppl pplier ier Reque quest st for Qu Quota otation tion (RFQ) FQ)  Suppl pplie ier Catalog log Manage nageme ment nt  Creat ate PO PO Requis quisitio tion and nd crea eate Supp pplier lier Pricing cing Catalogs logs from rom Suppli pplier er Qu Quot otes  Creat ate elec ectr tronic ic Purc rchase se Or Order er Requi quisiti sitions ons for rou routing ting and nd approval  eComm mmer erce ce Shop oppi ping ng wi with all Major Suppli pplier ers (Punc unchouts) uts)  Proje roject ct Budge dgeting/Spe ting/Spend Trac acking king  Purc rchasing hasing Ana nalyti lytics cs (UNSPSC)/P SPSC)/Process cess Met etrics rics 