Draft Budget FY2018 Presentation Community Meeting Tues., September 19, 2017 The Brandermill Church
A Brandermill Snapshot 2,444 acres that BCA maintains 984 acres of open space 87 neighborhoods 15 miles of trails 8 miles of BCA owned shoreline 3 pools 8 playgrounds 4 pavilions 1 community garden 1 clubhouse 1 marina 1 storage area
Harbour Pointe Map Ruppert mowing area = 4.47 acres BCA mowing area = 1.97 acres
A Recent History of Assessments in Brandermill In 2016, with a 4.5% increase in assessments, the year ended with a deficit of $112,329. The impact on Brandermill residents: Deferred maintenance • Safety • Tree management • Playground equipment • Trails • Aesthetics • Condition of structures • Reduction of services • Brush pick-up • Bucket truck added without additional staff to safely operate •
Projected increase percentage ratio to dollars 2017 5% 10% 12% 15% 20% 25% Quarterly $121 $127 $133 $136 $139 $145 $151 rounded to nearest $ Per $6 $12 $15 $18 $24 $30 quarter Per year $24 $48 $60 $72 $96 $120 A 46% increase in the Reserve Fund contribution in 2018 is suggested over the 2017 contribution.
How does the BCA Compare?
Area HOA 2017 Assessments Community # of Pools Assessment UPA Notes Brandermill 3 $484 No $300 resident pool membership Harper’s Mill 1 $800 Yes Includes pool Rountrey 1 $800 Yes Includes pool, clubhouse and trash Charter Colony 2 $840 Yes Plus $348 Capital Contribution Fee on new construction Hampton Park 2 $880 Yes Includes pool and clubhouse, plus possible one- time cap fee Magnolia Green 1 $940 Yes Includes pool and clubhouse. Portion of properties has a $240 bi-annual CDA fee for road improvement Hallsley 1 $1000 Yes Includes pool, clubhouse, and trash removal Woodlake 2 $1008 Yes Plus $600 Capital Contribution Fee on home sales Foxcroft 1 $1044 Yes Includes pool, clubhouse, and trash removal Foxfire 1 $1360 Yes Includes pool, clubhouse, and trash removal
Comparisons to similar self-managed properties Brandermill, HOA, Chesterfield, VA Woodlake, HOA, Chesterfield, VA Lake Monticello HOA, Palmyra, VA Self-managed gated lake community Self-managed Self-managed 4,250 single family homes 3,700 +/- residential properties 2,764 residential properties (4,600 total lots) 2,444 acres of BCA 1,353 acres of WCA Golf course community: owned, maintained property maintained property maintained and staffed separately 15 miles of trails 14 miles of trials Restaurant 3 pools 3 outdoor/1 indoor pool No trails Contract landscaping, some mowing 19 tennis courts Mowing only-no landscaping 8 miles +/- of BCA owned shoreline Contract landscaping Staff: 142 employees Golf course community: owned, Staff: 9 office staff, 9 maintenance staff 20-restaurant maintained and staffed separately 122-HOA staff members (more than 20 are maintenance staff) Tennis facility owned, maintained and staffed separately Annual assessment: $985 Staff: 9 full-time/2 part-time office staff, 7 full-time/2 part-time maintenance staff
Maintenance Staff Janitorial (part-time position) Zone 1 Harbour Pointe clubhouse – kitchen, bathrooms, general street inspection for trash Receptacles – 7 doggie stations/trash cans Playground check Zone 2: Sunday Park – bathrooms, 2 pavilions Street inspection for trash 16 doggie stations and trash cans Playground check Zone 3: Street inspection for trash 18 doggie stations and trash cans Playground check Zone 4: Waterside Park pavilion Street inspection for trash 20 doggie stations and trash cans Playground check Doggie stations are cleaned weekly Trash cans in the major parks are checked daily Bathrooms are checked daily
Maintenance Staff Bucket truck staff needs: 4-5 staff members Chipping/brush collection: 2-3 seasonal staff members Beginning October 2, we will be splitting the team into zones. We would like to have 2 men teams with 4 teams. To successfully staff this we need 8 full-time staff members. Supervisor: Charlie Cashion Carpentry/Special Project: Charlie Metzger Janitorial: Larry Green Part-time: 1 helper Full-time: 4 drivers/1 helper
SAFETY Safety issues identified by staff and residents on Brandermill property.
Overgrowth of vegetation High traffic areas of amenities overgrown
St. Ledger’s Pool Pump room Pool deck Entry bridge to pool Pump room Parking lot Bathroom Parking lot
Trails Root damage to trails
Pump room Deep ruts in gravel parking lot Harbour Door to pump room Pointe Cracked and uneven Clubhouse showers Clubhouse bathroom Power box in pump room patio
DRAINAGE Drainage issues identified by staff and residents.
Leaves blown in creek Creates blockage hindering proper drainage of rainwater.
Debris blocking movement of water Streams and creek needing constant monitoring.
Preventative maintenance Water will flow freely from drains kept free of debris. A schedule of maintenance will be developed and implemented moving forward.
LANDSCAPING
Harbour Pointe Map Ruppert area = 4.47 acres BCA area = 1.97 acres
BCA & Ruppert Landscaping Open space maintenance in Brandermill includes 87 neighborhoods where mowing is not a consistent space but involves the loading and unloading of mowing equipment to access all of the areas in Brandermill. Maps such as on the previous screen were generated by Ruppert Landscaping under the advisement of BCA staff. These color-coded maps will be a valuable tool in evaluating our mowing operations to determine a most efficient use of resources.
2018 Landscaping Projects ▪ Erosion control ▪ Limbing and trimming of overgrowth in high traffic areas ▪ Aeration and seeding of parkways ▪ Addition of landscaping to major parkways ▪ Achieving consistency of monument sign gardens ▪ Bamboo remediation ▪ Stone wall repairs
PROJECTS
Staff projects for 2018 ▪ Conversion of BCA files from paper to electronics including 4,000+ individual lot files and a minimum of 7 years of BCA office administration files. In addition to Reserve Fund items for 2018, staff is adding the following potential special projects ▪ Remodel of bathrooms at all three pools ▪ Upgrade of Waterside Park ▪ Harbour Pointe driveway repairs ▪ Erosion control measures including location, responsibility and cost
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