Presentation Policy 28 th April 2015 Date of policy 28 th April 2015 Review date Headteacher’s signature Signed copy on file in HT office Chair of Governors’ Signed copy on file in HT office signature
Presentation Policy Aim The purpose of this policy is to produce a consistent approach towards the presentation of work throughout the school. Children should all be aware of the standards expected of them and know that this will apply whichever teacher is taking their class. It will ensure expectations are raised by all staff and engender in all children a sense of pride in how their work should look. This creates consistency in standards of presentation across the school, and provides a baseline for judging acceptable standards of presentation. Key Considerations The majority of work should be completed in books as this enables teachers and children to monitor progress more easily. Use of worksheets should be kept to a minimum. Worksheets, which just require one word answers or colouring should not be used other than in very rare circumstances and if it supports the learning intention and never as a time filler. Worksheets, if used, should be named, dated and have the learning objective clearly identified. They must be cut down/folded once and stuck into books in chronological order. Books must be labelled by the teacher with the child’s full name, class, subject and, where necessary, ability group. Targets must be stuck inside the front cover of literacy and maths books. Neat and legible handwriting is expected and should be insisted upon in all pieces of written work. Children should be encouraged to take a real pride in their work. Expectations for Teaching Staff Remember – you are the most importable role model for presentation and high expectations! Use the resources available to you e.g. when using the IWB – lines, grids to model good practice. All handwriting which is on display for the children – on the interactive whiteboard, books, flip charts, display – should be legible, consistently formed and neat. All children’s work must be marked using the agreed marking policy. When sticking work/labels/headings in books ensure they are straight and cut to size. Make sure that children clear work surfaces and the floor before leaving the room to encourage pride in their work area. 2
Expectations for Pupils Date, Title and Learning Objective Each piece of work must be dated on the left. As a model for this the teacher must write the date on the board. The short version of the date, with ‘slashes’ , i.e. 24/03/07 is to be used in Maths books, but the long version in all other subjects. From Year 2 onwards, the date should be underlined using a ruler and pencil. Each piece of work should have a title modelled on the board by the teacher. This could be the learning objective for the task and should be started on the left hand side under the date (miss a line between date and LO). In KS1, the LO does not need to be written by the child but must be present. Layout A blank line should be left between the date and the learning objective/title. Another blank line should be left between the LO/title and the children’s work. Both sides of the paper should be written on and each page filled before turning the page. Children will write on every line. The only exception to this may be during a creative/extended writing activity (first draft) where teachers may need the space to correct any errors clearly or where the child may need the space to re-draft. The end of one piece of work must be clearly shown by a line drawn across the page under any previous writing, including any teacher’s comments. This must be drawn with a ruler using the lines already printed on the page as a guide and must be done before the book is used again. A new page should only be used if there are less than 5 lines left on a previous page. In Key Stage 2, lined exercise books that do not already have a printed margin must have a pencil margin drawn down the left hand side of every page, which is a consistent width, i.e. the width of the ruler. (This is not necessary in Key stage 1 if ½ lined, ½ plain pages are used). If the work consists of diagrams or pictures, it may be done on a sheet of A4 paper which should be trimmed and stuck in neatly. Use of pens/pencils Pens should be used for written work as soon as possible from Year 4 onwards at the point where the teacher judges the child’s handwriting to be sufficiently neat and fluent, although pencil may be of more use in some lessons such as note taking or drafting. Ink may be used to p roduce ‘best’ copies from Year 3 onwards. Pens should be school handwriting pens. No ballpoint, biros, gel pens or felt pens should be used. Only blue ink may be used in exercise books. Colouring pencils only should be used to colour in. Felt pens should not be used in exercise books for underlining or illustrations although they can be used on paper at the teacher’s discretion. Drawings or diagrams must be done in pencil and straight lines drawn with a ruler unless it is intended to be a rough sketch. If a plain page is needed this must be trimmed before being neatly stuck in. Work for displays around the school should be written as a ‘ best copy ’ in pen for KS2 and in pencil for KS1. A child should not write or draw ANYTHING on the covers of any exercise books. They should not ‘doodle’ or in any other way mark any of the pages in their exercise books. 3
Mistakes Any mistakes should be crossed out neatly using one ruled line. The correct version should be written on the same line or above the mistake, wherever is most appropriate. Tippex is not allowed. Rubbers should be used sparingly as they can make more mess by smudging the page. Specific Subjects English See notes above which refer to pieces of extended writing. Question numbers should be recorded in the margins. Mathematics Numeracy work is to be recorded in pencil. A 2 square margin should be left at the left side of the page in numeracy books All question numbers should be noted and shown by a bracket, e.g. 2) as dots can be confused with decimal points. All figures must be written neatly and clearly with one figure to each square. Each calculation must be clearly numbered with the number in the margin to distinguish it from working figures. There should be at least one clear square between each calculation, both horizontally and vertically. For solving word problems the actual sum should be set out. The answer should be written in a sentence where it clarifies a complex problem or where the focus is on maths vocabulary. Final answers should be underlined with a pencil & ruler. When using vertical layout, the answer should have ruler lines above and below an answer with the operation sign to the left or right in a separate column. Calculations involving decimals should see the point written in the centre of the square between the squares used for the units and tenths digits. Calculations which involve ‘carrying’ should see the relevant digit wr itten smaller than usual beneath the bottom line. ALL lines should be drawn with a ruler, this includes answer lines for vertical sums, tables, graphs and all straight sided shapes. Any corrections should be written out again as a new sum, rather than being altered on the original sum. Topic Work – Science, History, Geography, RE All diagrams and maps should be drawn in pencil. Rulers must be used for any diagrams that need straight sides represented. All diagrams and lines to label parts must be drawn in pencil but written labels can be written in ink if appropriate. Any colouring should be done using colouring pencils. All lined pages must have a neat, pencil drawn margin on the left hand side, if not already printed 4
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