Post Construction Stakeholder Involvement Charles Brown Town of - PowerPoint PPT Presentation

Post Construction Stakeholder Involvement Charles Brown Town of Cary T OWN O f C ARY

Issues to Address • Who are the stakeholders • Why the need for continuous stakeholder involvement • Construction to Post Construction Process (Program Background) • Post Construction the Final Product • Long Term Maintenance T OWN O f C ARY

Post Construction Stakeholders • Designers (PE, RLA, etc.) of SCM - Design - Certification: Initial and Annually - Modification • HOA/Developer - O&M of SCM in perpetuity • SCM Contractors - Monthly/Quarterly/Annual O&M - Annually Certification if qualified • Town of Cary - Compliance - Technical Assistance T OWN O f C ARY

Stakeholder Issues • Answer why do we have SCM’s in the first place • Construction to Post Construction – When to convert • Finalizing - SCM and associated paperwork • Letters for Final Compliance • Transfer from Developer to Owner (HOA, Association, etc.) T OWN O f C ARY

Stakeholder Issues • Inspection Requirements – Forms and who performs them • Operation and Maintenance Manuals (what applies) • Repairs and/or changes made to SCM that affect performance and Town not notified • What is considered compliant vs non-compliant • Common issues with maintenance T OWN O f C ARY

Construction to Post Construction  Program Background  Construction to Post Construction - S&EC Device to SCM Device • Timing of Conversion • Timing from Developer to Owner T OWN O f C ARY

Initial Construction  Plan Review  Pre-Construction  Grading Permit  Certificate of Compliance  Inspections/Enforcement T OWN O f C ARY

T OWN O f C ARY SCM ACKNOWLEDGEMENT

Stormwater Infrastructure Policy § 8.1.4 Cary Land Development Ordinance (C) Storm Drainage (d)The Town shall neither have nor accept any responsibility to maintain any storm drainage structures, except for those lying within a Town Right-of-Way or traversing Town-owned property. Right-of-Way Town-owned property -Glad to provide technical assistance T OWN O f C ARY

Conversion Issues  Ensuring the Site is built out – not just stable!  Proper removal and disposal of sediment  Ensuring proper volume  No impact to the outlet structure  Permanent stabilization T OWN O f C ARY

Post Construction Program Goals  Ensure compliance of all SCM’s (Private and Town owned)  Ensure property owners maintain legal responsibilities through the Land Development Ordinance (LDO)  Ensure function per O&M Manual: Town will follow-up on non compliant SCMs and require documentation of re-compliance  Track progress, deadlines, ownership information, photos, inspection reports, and site details T OWN O f C ARY

Town of Cary SCM Records  SCM files include: 1) Executed Deed 2) Operation & Maintenance Manuals - Site Specific 3) Maintenance Agreements - Signed 4) Survey Plot recordable w/SCM Access Easements 5) Financial Security Documentation 6) SCM, Access Easement & Agreement Documentation 7) Professional Engineer Certification (30 Days) 8) Soils report for Bioretention Devices 9) Reproducible records drawings  The Town of Cary requires a final site visit with engineer and owner before certificate of compliance letter is issued for SCM T OWN O f C ARY

Paperwork Issues  Record Drawings do not have all information needed per checklist  Recorded documents needed – Access and Easements Register of Deeds  Recorded Plats – Time to route through the Town  PE Certification (30 Days of completion) T OWN O f C ARY

T OWN O f C ARY Compliance Letter

T OWN O f C ARY Compliance Letter (cont.)

Issues with Post Construction • Transfer from Developer to the HOA • Change of Ownership or Management Companies • Placing of items on the access easement that block access to the SCM T OWN O f C ARY

T OWN O f C ARY SCM GIS Database

SCM’s in Cary  214 Wet Ponds  199 Constructed Wetlands  154 Bioretention Areas  148 Level Spreaders  107 Dry Ponds  47 Underground Detention Systems  44 Grass Swales  44 Sand Filters  8 Proprietary Devices (must be pre-approved by DWQ)  11 Scour Hole  4 Plunge Pools  3 Riparian Buffers  1 Step Pool  1 Permeable Pavement • Over 988 total at 476 sites T OWN O f C ARY

T OWN O f C ARY SCM Annual Inspection

T OWN O f C ARY Current Inspection Form

T OWN O f C ARY New For m

Dictates maintenance Site Specific based on in perpetuity date of approval T OWN O f C ARY

T OWN O f C ARY

SCM’s Inspector Requirements  Professional Engineer  Registered Landscape Architect  Professional Land Surveyor  Also - the licensed professional (i.e., the inspector) is ‘strongly encouraged’ to successfully complete the NCSU BMP Maintenance Certification Course T OWN O f C ARY

SCM Maintenance  General maintenance should be done on a routine basis as outlined in the operations and maintenance manuals. They dictate the maintenance needed. BMP manual has and will change over time.  Work done out side of the scope of the maintenance manual needs to be approved by the Town before work is performed.  What is compliant vs non-compliant T OWN O f C ARY

T OWN O f C ARY Common Maintenance Issues

T OWN O f C ARY

Questions and Answers Charles Brown – 919-469-4038 charles.brown@townofcary.org T OWN O f C ARY