High Quality Performance Measures AmeriCorps Member Position Descriptions
High Quality Performance Measures e-Course Series: Overview • AmeriCorps Prohibited Activities • AmeriCorps Allowable/Unallowable Activities • Demonstrating the Impact of Service • Grant Amendments • Managing the CNCS Partnership • Member Management • Member Position Descriptions • Overview of the CNCS Partnership • Subgrantee and Service Site Management • Sustainability Planning 2
High Quality Performance Measures Reminder The information in this e-Course is for training purposes and does not represent all requirements for AmeriCorps State and National grantees. Grantees are responsible for knowing, understanding, and complying with all federal and state laws and regulations, and, accordingly, must consult the primary sources for information related to their grant award. Tribes, national programs, and commissions should speak with the assigned CNCS Program Officer about any questions on grant-related activities. 3
High Quality Performance Measures Learning Objectives By the end of this module, you will be able to: • Identify common terminology associated with CNCS • Describe the cycle of program development • Identify essential program management tools • Describe grant requirements • Describe components of an AmeriCorps member position description • Describe recommendations for success • Describe the position description review process 4
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location 5
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions AmeriCorps Grant Provisions Code of Federal Regulations (CFR) • Published by CNCS each year Prime Grantee • Provide specific details on the Subgrantee AmeriCorps grant requirements Member Service Agreement Operating Site Service Location 6
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Code of Federal Regulations (CFR) Prime Grantee • Guides all AmeriCorps grant Subgrantee and member activities Member Service Agreement Operating Site Service Location 7
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Prime Grantee Code of Federal Regulations (CFR) • Receives the Prime Grantee AmeriCorps grant directly from CNCS • Examples: Multi- Subgrantee state programs, tribal programs or Member Service Agreement planning grantees, and State Service Commissions Operating Site Service Location 8
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Subgrantee Prime Grantee Organization that receives AmeriCorps Subgrantee grant funds or member positions from a Prime Member Service Agreement Grantee of CNCS Operating Site Service Location 9
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Member Service Subgrantee Agreement • Required contract Member Service Agreement that exists between AmeriCorps Operating Site members and CNCS-funded Service Location programs 10
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Operating Site Subgrantee • Organization that Member Service Agreement manages the AmeriCorps program Operating Site • Places members in service locations for Service Location a specified term of service 11
High Quality Performance Measures Terms and Acronyms AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Service Location • Organization where Operating Site a member provides his or her direct Service Location service in the community 12
High Quality Performance Measures Cycle of AmeriCorps Program Development Vision Evaluation/ AmeriCorps Foundation- Program Revision building Implementation 13
High Quality Performance Measures Overview Essential Program Management Tool • For CNCS • For the AmeriCorps program • For the AmeriCorps member • For the community AmeriCorps Grant Requirement 14
High Quality Performance Measures Functions • Program design Planning • Advertising tools Recruitment • Training program structure Training • Duties and rules Supervision • Member performance and Evaluation program outcomes 15
High Quality Performance Measures Grant Requirements Approved Member Activities Member Service Agreement Available for Inspection 16
High Quality Performance Measures Grant Requirements Approved Member Activities Each AmeriCorps program grantee is required to engage AmeriCorps members in the activities that are described and approved by CNCS in the AmeriCorps grant application Member Service narrative. Agreement Programs also must create structures that will prevent AmeriCorps members from engaging in activities that are Available for Inspection specifically prohibited by federal law, regulations, or provisions. 17
High Quality Performance Measures Grant Requirements Approved Member Activities The position description is part of a larger member service agreement. The required contents of service Member Service agreements are listed in the Agreement AmeriCorps Grant Provisions each year. Members are required to read and sign the agreements before they begin their AmeriCorps service. Available for Inspection 18
High Quality Performance Measures Grant Requirements The position descriptions must be Approved Member available for inspection by CNCS, Activities commission, tribal or national program staff, and as part of an audit or investigation of the Office of Inspector General. Member Service Agreement Each AmeriCorps member enrolled in the Portal must have a position description on file and available for inspection. Available for Inspection CNCS may request position descriptions from grantees at any time as part of the agency’s overall monitoring plan. 19
High Quality Performance Measures Components • AmeriCorps Member Name • AmeriCorps Position Title • Program • Site Location • Purpose • Description of Duties • Qualifications • Term of Service • Time Requirements • Orientation and Training • Benefits • Evaluation and Reporting • Supervisor 20
High Quality Performance Measures Recommendations for Success Process: • Complete prior to start of member service • Incorporate multiple opportunities for review and input • Distribute and reference widely Content: Style: • • Provide specific details Use correct AmeriCorps • Use concise language for a terminology (e.g., AmeriCorps wide and diverse audience member, term of service, • Include all elements of the service location) member’s service and program • Use current AmeriCorps design logo 21
High Quality Performance Measures Review Process Who? What? Where? When? How? 22
High Quality Performance Measures Review Process Who? What? Where? When? How? AmeriCorps program staff, CNCS and Prime Grantees, and the Office of Inspector General 23
High Quality Performance Measures Review Process Who? What? Where? When? How? Reviewed for accuracy and completion 24
High Quality Performance Measures Review Process Who? What? Where? When? How? At CNCS, program office, and/or service location 25
High Quality Performance Measures Review Process Who? What? Where? When? How? At least once each year at program; CNCS and Prime Grantees at any point during the grant year 26
High Quality Performance Measures Review Process Who? What? Where? When? How? May be a combination of document review and staff and member interviews 27
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