Port Operations Overview Session 4 th September 2019 1
Updates since previous meeting Facilities • T7 facilities Available Sites In Port • Location confirmed for T7, T9, T10, BCP, Yard 4, Yard 5 • Additional overflow parking • Exports Simulation Exercise • Phased simulation exercise • Will include Agencies, Port Operations & Dept of Transport
Possible Issue Update On Issue • Intensive Revenue awareness campaign involving 92k businesses; Business Readiness involves issuing letters and making follow up phone calls • Impact to date – 600% increase in EORI registrations • Driver Facilities Facilities confirmed: • T7 bathroom facilities • Pedestrian walkway to existing local facilities • Recommendation provided to declarant to ensure drivers have Access to Routing access to a smart phone or ensure someone in their own office can text the driver the routing • Availability of Customs Government support scheme being rolled out by DBEI via Skillnet Ireland Agent • Pilot test conducted on board ships Internet Quality • Ferry Operators, Port Company & Dept of Transport have all been briefed on the importance of high quality WIFI availability • To be confirmed UK Formalities • To be confirmed North/South
The following slides will highlight the process and changes post Brexit for various stakeholders. This will be discussed as three distinct stages. Stage 1 Stage 3 Stage 2 Pre boarding Arrival into On Board Irish Port ▪ Ramp Up ▪ “30 Mins Out” Key Stakeholders in the Process Truck Driver Ferry Declarant Customs SPS Agency Operator
Declarant Logistics Haulier Importer Company or Customs Agent
Declarant Declarant Declarant Adheres to agency time limits if Completes all customs Provides MRN’s to Truck driver moving SPS goods formalities for Revenue (usually 24h advance notification) Truck driver Truck driver Ferry operators Presents two MRNs @ ferry Check MRN against checklist Allowed to board Ferry check in
Declarant Declarant Declarant Adheres to agency time limits if Completes all customs Provides MRN’s to Truck driver moving SPS goods formalities for Revenue (usually 24h advance notification) If custom formalities or MRNs not complete or not provided by logistics company, it will result in truck driver being denied access onto ferry. Truck driver Truck driver Ferry operators Presents two MRNs @ ferry Check MRN against checklist Allowed to board Ferry check in
Ferry Operator Ferry operator Ramp Up Submits Manifest to Revenue
If manifest not received! Ferry Operator Ferry Operator Ramp Up Submits Manifest to Revenue • Revenue makes contact with relevant ferry operator(s) • If manifest not received at departure or quality of data inaccurate – impact on truck routing!
Key Tasks For Declarant, Revenue & Agencies Declarant Revenue Revenue & SPS Agencies Two hours in advance of ship arrival If routed orange or red declarant provides Interventions completed and supporting documentation to Revenue Revenue sends notification of routing to status/routing updated declarant (If not SPS)
Key Tasks For Logistics Company or Customs Agent/Importer Revenue Declarant Revenue & SPS Agencies Two hours in advance of ship arrival Revenue If routed orange or red declarant provides Interventions completed and sends notification of routing to declarant supporting documentation Revenue status/routing updated (If not SPS) • If importer/customs agent does not operate 24/7 supporting If supporting documentation not documentation cannot be submitted. • If SPS documents are not submitted submitted controls cannot be completed and a call to 24hrs in advance trucks will be red customs channel will be routed. • In the case where importer/customs given leading to unnecessary delays. agent has submitted the declaration this should be communicated to haulier as they will have no visibility of routing.
Declarant/Truck Driver/Logistics Company/Customs Ferry Truck Driver Agent/Importer Disembarks and follows channel as Arrives Checks Revenue website for channel information indicated on the website or as notified by declarant/employer Truck Driver Green Channel – Clear to exit the Port Red Channel 3 options: ❑ Red Call to Customs ❑ Red Transits ❑ Red Seal Check Live animals go to BCP
Declarant/Truck Driver/Logistics Ferry Truck Driver Company/Customs Agent/Importer Disembarks and follows channel as Arrives Checks Revenue website for channel indicated on Revenue website information If website is If website is not checked not checked for routing for routing Truck Driver Green Channel – Clear to exit the Port Truck driver does not know their Red Channel 3 options: customs status. Result: potential unnecessary call to Customs; or ❑ Red call to customs If a truck contains live animals risk of not calling to Customs and reports to T7, breach of ❑ Red transits when required to, thus removing health and safety. Must report ❑ Red seal check goods from customs control directly to Live Animal BCP. unauthorised. Must check website for information.
T2 Transit If T2 transit – Movement Truck driver exits the Port Truck driver enters T7 & Closed directed to transit lane T1 Transit Truck driver enters T7 & Truck driver provides TAD & If all ok, transit is closed Truck driver exits the Port directed to transit lane import declaration and import declaration is released T1 Transit Transit cannot be Truck driver contacts Truck driver provides Truck driver enters T7 & Truck driver closed employer to lodge TAD but has no details on directed to transit lane parks up in T7 import declaration the import declaration T1 Transit Truck driver provides TAD & Stop Red/Orange Routed on Truck driver parks up in Truck driver enters T7 & import declaration import declaration T7 directed to transit lane
Three possible scenario’s on arrival into T7 for Seal Checks Scenario 1 Truck driver enters T7 & Truck driver Seal check All Ok Truck driver directed to Seal Check lane presents original completed by exits the Port agency health cert Scenario 2 Truck driver enters T7 & Truck driver Seal check Documents not Truck driver directed to Seal Check lane presents original completed by in order parks up in health cert agency T7 Scenario 3 Seal check Truck driver Truck driver enters T7 & A Revenue issue completed by presents original Truck driver directed to Seal Check lane agency health cert parks up in T7
If Sent for An Inspection Scenario 1 Scenario 2 Scenario 3 Driver presented If a multi agency If a Revenue interest, with map of Port and control, both controls Revenue will go to directed where to go will be conducted in agency control area one location
Truck driver drives to T7 Truck driver directed to park up
Truck driver goes Truck driver provides Truck driver awaits text to advise to Customs Office Customs Office with the where to proceed following: 1. bay number parked in 2. MRN 3. vehicle reg/trailer ID 4. vehicle type 5. driver mobile number Truck driver receives text and advised Follow instructions to to proceed to: • Seal check ❑ Free transit lane • Transit check ❑ Free seal check lane • Exam bay ❑ Exam bay for agency control
Truck driver goes Truck driver provides Truck driver awaits text to advise to Customs Office Customs Office with the where to proceed following: 1. bay number parked in 2. MRN 3. vehicle reg/trailer ID 4. vehicle type 5. driver mobile number Truck driver advised to continue to check routing status (where no declaration submitted or orange routed)
❑ Logistics company submits export declaration (includes EXS data) prior to departure of goods ❑ Where control is required this may be done at the traders Export premises Ferry operator checks MRN At check-in driver submits At ramp up ferry submits against checklist minimum 1 MRN manifest to Revenue
❑ T2 Union goods: Transit opened by declarant. Driver brings the LRN to customs and customs creates TAD and provides to Normal the driver. ❑ T1 Non-Union goods: declarant completes export formalities Transits and opens transit. Driver brings the LRN to customs and customs creates TAD and provides to the driver. Ferry operator checks MRN At check-in driver submits At ramp up ferry submits against checklist minimum 1 MRN manifest to Revenue
❑ T2 Union goods: Transit opened by authorised consignor. TAD accompanies goods. Simplified ❑ T1 Non-Union goods: Declarant completes export formalities and transit is opened by authorised consignor. Transits ❑ No need to interact with Customs at departure. Ferry operator checks MRN At check-in driver submits At ramp up ferry submits against checklist minimum 1 MRN manifest to Revenue
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