PIMA COUNTY RECORDER 2018 GENERAL ELECTION WHAT WE DO AND WHY WE DO - PowerPoint PPT Presentation

PIMA COUNTY RECORDER 2018 GENERAL ELECTION WHAT WE DO AND WHY WE DO IT F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

A RECORD SETTING YEAR F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

HIGHEST EVER VOTER REGISTRATION TOTALS Steady increases every election cycle Voter Registration T otals 2014-2018 Dem Rep Lbt Grn Oth Total 600,000 500,000 400,000 2014 179,046 151,097 4,026 1,643 161,202 497,014 300,000 200,000 2016 191,775 155,366 3,820 1,557 156,573 509,091 100,000 0 2018 Dem Rep Lbt Grn Oth Total 213,018 164,741 4,353 1,479 170,298 553,889 2014 2016 2018 F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

PIMA COUNTY’S BALLOTS WAITING TO GO IN THE MAIL F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

LARGEST NUMBER OF BALLOTS MAILED Ballots Mailed By Party Dem Dem Rep Lbt Grn Oth Total Rep 28% Lbt 41% Grn 0% 1% 170,345 123,559 2,914 1,083 114,472 412,373 Oth 30% F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

BALLOTS MAILED BY PARTY Early Ballots as a Percentage of Registration 79.97% 75.00% 73.23% Dem Rep Lbt Grn Oth 67.22% 66.94% 79.97% 75.00% 66.94% 73.23% 67.22% Dem Rep Lbt Grn Oth F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EARLY BALLOTS ACCEPTED FOR TABULATION BY PARTY Early Ballots Accepted for Tabulation By Party Dem Dem Rep Lbt Grn Oth Total Rep 24% Lbt 43% Grn 0% 1% 134,344 100,333 1,866 762 75,116 312,421 Oth 32% F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

BALLOTS RETURNED BY VOTERS Percentage of Ballots Returned By Party Percentage Returned 81.00% 79.00% by Party 70.00% 66.00% 64.00% Dem Rep Lbt Grn Oth 79.00% 81.00% 64.00% 70.00% 66.00% Dem Rep Lbt Grn Oth F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

TURNOUT Vote By Mail Ballots Total Turnout  Per the canvas, 393,352 ballots were cast  412,373 mailed out  80,931 voters went to the polls  312,421 turned over for tabulation  Total voter turnout was 70.55%  75.76% of vote by mail ballots  20.57% voters went to the polls on returned Election Day  79.43% of the total turnout was vote by mail ballots F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EARLY VOTING SITES AND EMERGENCY VOTING F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EARLY VOTING SITES  3 Recorder’s Offices open for *full service early voting on 10/10  3 additional sites open for *full service early voting 10/15  4 additional sites open for *full service early voting 10/29  2 limited service sites open for early voting 10/29 (Ajo and Sells)  *Full Service = any Pima County voter can go to these locations F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EARLY VOTING Voted at Early Voting Site - by Party 3,500 3,141 3,000 2,500 DEM REP LBT GRN OTH Total 1,856 2,000 1,699 1,500 1,000 3,141 1,856 50 24 1,699 6,770 500 50 24 0 1 DEM REP LBT GRN OTH F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EMERGENCY VOTING  Emergency Voting on Saturday, 11/3 at 5 sites – 9:00 am to 2:00 pm DEM REP LBT GRN OTH Total  Emergency Voting on Monday, 11/5 at 3 Recorder’s offices – 8:00 am to 400 255 6 6 309 976 5:00 pm F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

DROPPED OFF EARLY BALLOTS DURING EMERGENCY VOTING Saturday, Nov 3 Monday, Nov 5 Downtown 66 553 Eastside 100 525 Country Club 44 227 Kirk-Bear Canyon Library 41 Not Open Parks & Rec 74 Not Open TOTAL 325 1305 F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

WHAT IS A PROBLEM BALLOT? F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

DIFFERENT ISSUES, DIFFERENT SOLUTIONS Ballot received without a ballot affidavit – two types  Can identify voter from a return address 1. Cannot identify voter – not enough on envelope to identify the voter 2. No Ballot Enclosed  No signature on Ballot Affidavit  Signed by Power of Attorney  Voter is assisted  Household mix up  Prior Elections  Unable to confirm signature  F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

SOLUTIONS  A replacement ballot is sent whenever possible  If too late to send a replacement, voter is called, texted, emailed and gets a letter  We give the voter their options – go to an early voting site, vote provisional at the polls  We can send ballots anywhere in the world F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

NO BALLOT AFFIDAVIT – CANNOT ID VOTER  No indication of who sent the ballot  Ballot itself has nothing on it to indicate who sent  Some have just an address – could be more than one voter at that address with an outstanding ballot  If so, we call to determine whose ballot it is and send replacement F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

BALLOTS AUTOMATICALLY DISQUALIFIED PER LAW No Ballot Affidavit - we can id voter 457 No Ballot Affidavit - we cannot id voter 118 No Ballot Enclosed 22 Ballot Affidavit not signed 75 Signed by someone indicating Power of Attorney 7 F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

DIFFERENT TYPES OF SIGNATURE ISSUES  Voter is assisted  Ballot signed by someone other than the voter – could be a household mix up  Print vs. cursive  Cannot confirm signature with what’s in voter registration file F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

POOR QUALITY MVD SAMPLES F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

POLICIES AND PROCEDURES  Must give the voter due process  We try to talk to the voter on all of these types of questioned signatures  Each voter where we have a phone number is called and an attempt is made to text that number  If we have an email address, they get an email  If we don’t speak to the voter that day, a letter goes out to them F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

TEXT MESSAGE  Sample Text Message: “Voter’s name” , please contact our office regarding the signature on your early ballot. Call us directly at: (520) 724-8525 or Call our Main Office at: (520) 724-4330 -Pima County Recorder's Office F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

EMAIL MESSAGE  Sample Email Message : (sent in English and Spanish) F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

SIGNATURE UPDATE  All voters who are contacted are told they will get a letter after the election with a form to update their signature F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

SIGNATURE PROBLEM BALLOTS  Total Signature issues 6,396 VOTER VERIFIED SIGNATURE 4,350 Counted ON 1 st CALL  Only 2% of returned voted SUPERVISOR VALIDATED ballots have problems Counted 85 SIGNATURE  68% are resolved with 1 phone VOTER CALLED US BACK & Counted 1,466 VERIFIED SIGNATURE call or text! COULD NOT CONFIRM  92.3% of all signature issues are Rejected 488 SIGNATURE resolved & processed to be SIGNED BY POWER OF counted Rejected 7 ATTORNEY F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

“COULD NOT CONFIRM SIGNATURE”  Voter confirmed they did not sign -122 Unable to Confirm Signature Voter confirmed  The actual signer confirmed that they they did not vote signed, not the voter -69 the ballot  Voter may be unable to speak to us due Signer confirmed that they are not to dementia, injury or death - 17 voter  Voter did not respond to our attempts Voter unable to to reach them – not invalidated until speak to us (dementia, physical after the expiration of time to contact - limitation, death) 280 Voter did not respond to us at all F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

SIGNATURE UPDATES  All voters with signature issues receive a signature update letter and a new form  Gives us an updated, “wet” signature F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

 Forms for ballots resolved as counted on the 1 st call to the voter  7 full time workers on phone calls  The day after Election Day we added an additional 4 staff members to help with calls F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

THE BIGGER ISSUE IN DELAYED ELECTION RESULTS: PROVISIONAL BALLOTS F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

PROCESSING PROVISIONAL BALLOTS  Fail Safe Voting per Federal Statute  Early ballots – staff can process about 2 per minute  Provisional ballots – processing takes about 10-15 minutes PER BALLOT  Each provisional is second checked  More research involved F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019

RESEARCH FOR PROVISIONAL BALLOTS Are they registered?  Did they vote their ballot by mail?  Did they move?  Did they go to the correct polling location?  Check the old roster for those who moved  Complete all the paperwork  Make copies of appropriate documentation for those that voted twice  Every provisional ballot is checked by a second operator  F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019