Peer Review of System Entities’ Budgets and Work Plans for 2016 Philip Chiverton November, 2015
Mission • to review budgets and work plans of CO, FO, IEA and ISPC • scrutinize these in terms of value for money particularly since the donor community has consistently called for demonstration of efficiency gains in the system entities and the CGIAR system as a whole.
Activities • PRT held 1 teleconference – Raised questions on SE actual budgets and work plans – Preliminary discussions on the state of recovery of the 2% CSP and on how to (enforce this important regarding the eventual recovery of the proposed levy to support the Gene Banks) • 1 Face to Face meeting held – DC to further discuss Budgets for 2016
• SE Budget Development Budget formulation for 2016 determined in Transition Plan, p. 11 • IEA, Trustee, CO plan for whole year • ISPC plan one budget for year as normal, one with TF recommendations • FO budget for half year, including costs of 1st SC, thereafter winding down .
Issues raised 1. FO – 2015 = 4,086 m; 2015 expend = 3,471 m – Underspend 615,000 to Win 1 – Budget 2016 = 1,986 m – Guided by transition
Issues raised 1. IEA - 2015 = 3,940 m; 2015 expend* = 3,517 m - Underspend* = 422,855 to Win 1 - Budget 2016 = 2,480 m - WP include evaluation of Partnerships.. *estimated
Issues raised 1. CO - 2015 = 6,931,655; 2015 expend = 6,655,762 - Underspend = 275,893 to Win 1 - Budget 2016 = 7,166,578 - (6,614,000 from Win 1)
Issues raised cont. • We noted that the Consortium has now different sources of funds in addition to window 1 such as: (1) the recovery of cost from shared services, (2) overhead from projects and hosted entities, (3) special initiatives (i.e. open access, gender action plan and SIAC) and the latest one (4) retained internal tax from Staff salaries by virtue of the host country agreement with France.
Issues raised cont As the sources of funds for the Consortium increase, we would like to see how these funding sources complement funds that are provided by window 1. In this regard, PRT suggests that the Consortium presents their annual audited accounts every year to the spring meetings of the council (FC or SC) as part of their Consortium Office report
Issues raised 1. Trustee – 2015 = 617,000; 2015 expend = same – Budget 2016 = 632,000 – Very slight increase in Financial and Prog management
Issues raised 1. ISPC Received two additional supplements (the rollover from 2014 FAO budget ($480k) and a Task Force related allocation of $263, to original requested budget for 2015 ($3.648m) bringing the total available to $4.391m, and that ISPC saved by hosting virtual meetings of the TF, unable to hire an additional ISPC member, deferred the Science Forum to 2016, and several other factors, have a significant residual (unspent) of W1 monies of approximately $800k and approximately $100k from FAO monies (which will have to return to FAO),
ISPC. - Ordinary budget 2016 = 3,644 m - (with TF recommendations = 4,294 m) p.s. SPIA/ISPC would like to request a six-month no-cost extension on the 2014-2016 W1 SIAC grant of $4.4m – up to June 30, 2017 to allow time to make some final (third installment) payments to recipients of our competitive grants in early 2017.
Revised additional budget for ISPC • Currently proposed USD 3644 • Additional items USD 240k Includes: – Additional Council member – Short-term consultants to do landscape analysis within Secretariat – Funds to convene networks across System entities
PRT recommends: • That FC approves the Budgets and Work Plans of the system entities for 2016. (including no cost extension on the use of the Win 1 SIAC grant)
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