Payroll Employee Resource Workshop Questions and Answers
Who is eligible for payouts • Surplus: – Employees who are placed on the surplus list will not receive payouts because their employment status will remain as “active”. – Surplus employees who are enrolled in the Year Round Pay program will continue to receive their YRP checks on the scheduled pay dates. – If the status of a surplus employee changes from active to inactive (surplus to layoff) then the employee will become eligible for payouts.
Who is eligible for payouts cont’d • Layoff – employees who have been placed on the layoff list are eligible for payouts and will receive final payouts based on the effective dates of their separation action and the date the action is processed in the system. • Retirement – employees who are retiring are eligible for payouts.
Types of payouts • In addition to their final wages earned, the following balances will be paid out to eligible employees: – Vacation hours – employees on a vacation accruing calendar with a vacation balance will receive a payout . – Sick hours – only retired and TSP employees are eligible for payout of sick hours. – Compensatory hours – these hours will be paid out based on contract provisions. – Year Round Pay (YRP) balance – employees who are enrolled in the YRP program and have a remaining balance in their YRP bucket will receive a payout.
When to expect your final payout • All final payouts are contingent upon the following two dates: – The effective date of the employee’s separation action. – When the separation action is processed in the SAP system .
Scheduled Paydates AA Payroll Area Pay Dates BB Payroll Area Pay Dates 6/22/2012 6/15/2012 7/06/2012 6/29/2012 7/20/20112 7/13/2012 8/3/2012 7/27/2012 8/17/2012 8/10/2012
Payout Matrix rix f for e r emplo ployees p placed d on s surplu plus, reductio ion in f force ce, l layoff an and em employees es w who ar are e reti etiring Compensatory Year Round Pay Vacation hours Sick hours hours (YRP) balance Payout Dates Surplus No No No No N/A Layoff/Reduction in No (except TSP Yes - Non Ins. Scheduled pay date after the HR force Yes employees) No - Ins Yes action is processed Scheduled pay date after the retirement action is processed Retirement Yes* Yes* Yes Yes Note: (1) If the effective date of the separation (layoff or retirement) is in the future but the HR action is processed early then the final payout will occur on the scheduled pay date following the effective date. (2) If the effective date of the separation was in the past and the HR action was processed after the effective date then the final payout will occur on the scheduled pay date following the date the HR action was processed. (3) *Vacation and sick payout for retirees will be sent to Bencor
2012 YRP Schedule # of # of # of # of # of # of Payroll YRP YRP YRP YRP YRP YRP Area Calendar Check 1 Days Check 2 Days Check 3 Days Check 4 Days Check 5 Days Check 6 Days AA 186 06-22-12 06 07-06-12 10 07-20-12 10 08-03-12 10 08-17-12 10 08-31-12 05 AA 196 06-22-12 05 07-06-12 10 07-20-12 10 08-03-12 10 08-17-12 10 AA 206A 07-06-12 10 07-20-12 10 08-03-12 10 08-17-12 05 AA 206B 06-22-12 05 07-06-12 10 07-20-12 10 08-03-12 10 AA 216A 07-06-12 10 07-20-12 10 08-03-12 06 AA 216B 07-06-12 05 07-20-12 10 08-03-12 10 08-17-12 01 AA 216D 06-22-12 05 07-06-12 10 07-20-12 10 08-03-12 01 BB 186 Burgundy 06-15-12 01 06-29-12 10 07-13-12 10 07-27-12 10 08-10-12 07 BB 196 Burgundy 06-29-12 10 07-13-12 10 07-27-12 10 BB 196 Orange 06-15-12 03 06-29-12 10 07-13-12 10 07-27-12 05 BB 196 Yellow 07-13-12 08 07-27-12 05 BB 196 Pink 07-13-12 08 07-27-12 05 BB 196 Blue 07-13-12 08 07-27-12 05 BB 196 Green 07-13-12 08 07-27-12 10 08-10-12 10 BB 204 06-29-12 10 07-13-12 10 07-27-12 10 08-10-12 10 BB 216A/220 06-29-12 05 07-13-12 10 07-27-12 10 08-10-12 01
Employee Self Service (ESS) Access • All employees are required to update their permanent address via ESS to prevent lost or returned checks. • Employees who retire or separate from the District will continue to have access to ESS for 45 days after the effective date of the change. • Employees who are laid off will continue to have access to ESS (until a separation action is processed).
Year Round Payment (YRP) Option • Employees who are eligible for the YRP option may enroll during the following two enrollment periods: – Period 1: May 22 through June 20, 2012 – Period 2: July 10 through August 12 (or the last day before the start of the employee’s calendar). For example, employees on the 196-day calendar must enroll by August 12, 2012
Additional Information • Payroll Department: (754) 321-8150 • Website: http://www.broward.k12.fl.us/Payroll/ • • Payroll Schedules • Layoff /Surplus Q & A • YRP Enrollment information
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