Payroll 101 New Hire Paperwork, Timesheets, and other related - PowerPoint PPT Presentation

Feb 20, 2023 •200 likes •311 views

Payroll 101 New Hire Paperwork, Timesheets, and other related topics New Hire Paperwork Submission When does it need to be filled out? BEFORE the employee begins working, do not allow anyone to work without completed paperwork Do not

Payroll 101 New Hire Paperwork, Timesheets, and other related topics
New Hire Paperwork Submission • When does it need to be filled out? • BEFORE the employee begins working, do not allow anyone to work without completed paperwork • Do not give to the employee to complete at home • When does it need to be submitted? • Within 48 hours of the forms being completed (48 hours of the employees start date) or 1 business day prior to payroll submission due date, which ever is soonest • How do you submit? • By email to FHCpayroll@deltagamma.org • USPS as last resort only
New Hire Paperwork • New Hire Forms – In your folders I have provided a complete copy of all the new hire paperwork as required by Delta Gamma, Federal Government, and your State (if applicable). I suggest you use this as your master – I have also provided a completed “dummy” new hire paperwork to assist with completion • #1 form completed incorrectly – I9
Federal Form: I9 • I9 – Computer – Written • Supporting Documents: – What is the requirement? – Timeline for providing those documents
Direct Deposit • While not required, we HIGHLY suggest this to be provided
Payroll Submission Guidelines • When do I submit payroll? – Every other Monday – 12pm Eastern time for Eastern, Central, and Mountain time zones – 2pm Eastern time for Pacific time zone (California, Oregon, Nevada, and Washington) • What do I submit? – Summary Time Sheet • How do I submit? – Email Excel Summary Time Sheet to FHCPayroll@deltagamma.org
Summary Timesheet • Summary Timesheet 2017 • Reporting Worked and Unworked Hours • Individual timesheets/time cards • With break • Without break • All Employees should be clocking out for break after the first 5 hours of work • Time Clock
Workers Compensation and Unemployment Claims • What do I do if an employee is injured on the job? – First Report of Injury Form (for those on MJ) • What if an employee files a claim? • What do I do if I receive a unemployment claim? – Forward along to FHC – Overpayment
W2 • When are W2’s mailed? – All W2’s are mailed no later than January 31 st per Federal guidelines • Where are W2’s mailed? – Employees home address, as listed on their paystub • When should I contact FHC about a missing W2? – After the end of February, but before April 1 • Can I gain access to my W2 via online? – Current employees: YES!!!! Employees can gain access via the online service once the W2 has been generated. Former employees: must contact either the HD or FHC
Paylocity Online Service • Who has access? – All Active employees • Where can I sign on? – https://login.paylocity.com • How do I sign on? – Employees will need to create a login and screen name • What can I access? – View and print payroll stubs – View and print W2 – Employment Information
Payroll 101 • Questions?

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