Owner’s COP Knowledge sharing across team and competitor boundaries 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Jay Harris Vice President, Western Operations, Boldt Andrew Rhodes Design Engineer, Southland Industries Steven Wilson Associate DBIA™ /Principal, HMC Architects Christian Pikel Regional Project Manager, UHS 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Why an Owner Based COP? “Communities of practice are groups of people who share a concern or a passion for something they do, and learn how to do it better as they interact regularly.” – Etienne Wagner 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
History of UHS ILPD Team COPs A3 & Learning Cluster Event 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Objectives for COP • Global Impact Sharing • Jump start collaborative culture across team boundaries • Standardization of processes across teams • Platform for cross-team collaboration, learning and problem solving • Unlock trapped knowledge • Safe forum for asking questions! 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Speed of Trust • TRUST – between collaborative COP members • SPEED – of gaining new knowledge • INNOVATION – opportunities inspire new ideas • COST – savings on single source R&D 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Members Commitment • Open minds • Willingness to learn and share information • Desire to challenge what we think we know • Eagerness to improve on the norm • Discipline to stay on track in the face of challenges • Positive, supportive environment • Continuous improvement • Foster a learning / teaching environment 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Standard COP Call Agenda • Harvesting A3/Work Cluster ideas during open discussion • Structured learning topics and A3 report from previous “what’s bugging you” topics 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Pre-COP Agenda 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Post COP Agenda 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Sharing Information 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Cost Data Sharing Across Project Teams Collaboration with Reference Team Program Specifics ProForma Estimate Target Cost Expectation 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Process Standardization • Opportunity to roll out new process / tool procedures • Build consistency across teams quickly and stay in synch when tools/processes evolve • Standardize reporting, invoicing, cost codes 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Process Standardization • ILPD Team Dash Board A3 # Title: Date Opened: Date to be Closed (LRM) Status: SIERRA VISTA BUDGET UPDATE (Week of 4/21/14) In-Progress Closed/Approved 10/29/2013 TBD Champion: Decision Maker Author: Discipline: Budget Cluster Participants: C.Burgos, J.Harris, K.Demaray, asst. M.Lee, K.Dalke, L.Summerfield, C.Gamble SV-12.002 PCE UPDATE 12/09/13 PROJECT METRIC 51 beds 51 beds ITEM CATEGORY Est. Update Est. Update VARIANCE REMARKS 4/2/14 4/21/14 1.000 Professional Fees 1,181,258 1,181,258 - 2.000 Furniture Fixture & Equipment 888,809 888,809 - 3.000 Construction Cost 11,745,176 11,537,314 (207,862) Delete Ambulance Canopy 4.000 Permits, Printing & Insurance 473,617 470,408 (3,209) Delete Ambulance Canopy 5.000 Testing & Inspection 368,000 368,000 - 6.000 Construction Administration with Construction with Construction - ESTIMATE ALL CATEGORIES 14,656,860 14,445,789 (211,071) Cost per Bed $287,389 /bed $283,251 /bed RISK POOL : - Identified Risks 663,935 663,935 488,633 488,633 - Defined Design and Const Risks SubTotal Risks 1,152,568 1,152,568 - 15,809,428 15,598,357 (211,071) Move to Value Add items PROJECT COST ESTIMATE $309,989 /bed $305,850 /bed PCE Cost per Bed VALUE ADD ITEMS Ambulance Drop off Canopy $ - $ 211,071.00 $ - Upgrade existing entry to comply with ADA Develop South Parking (Wedge Property) $ - $ 235,000.00 $ - See KPFF A3 #C2 for Additional Parking Registration Vestibule $ - Separate Project $ - Excluded from Project PCE + VALUE ADD 15,809,428 16,044,428 - Design and permit fee PCE + Value Added Cost per Bed $309,989 /bed $314,597 /bed HEADS in BEDS MAJOR INNOVATIONS OSHPD Approach - One backcheck A3, IOR early, Prelim Mtgs Precast structure, exterior and interior walls - 12' ht flr to flr Design project to 51 Beds - to achieved lowest $/bed No wasted space in design - lesser Area per Bed (388 sf/bed) Collaboration approach during buyout of D/A trades BIM Glue 360 for coordination - no need for a BIM person to manage Pull planning, twice weekly check ins, measure PPC City close coordination - avoid surprises in fees during submission Learn from other teams - Fremont, Holly Hill, Spring Mountain, etc Target value production - takt time planning, simulation, mock ups NEW RISKS - Existing Building 1. Upgrade concrete slab at existing entry - $30 to $35K BURN RATE 2. New Staff Toilet Room for existing Kitchen - cost TBD 3. Drinking Fountain for existing building Approved at Validation $ 75,000 4. Impacts due to renovation - i.e. Lactation room, storgae, etc Original Design Budget - 25 beds $ 700,000 1. Collaborative Review with OSHPD expected approval 8/26/14 PAC Addtl Design Budget - 50 bed $ 616,086 2. Projected City approval 7/16/14 Precon & Design Assist $ 517,333 3. Construction duration 11 to 12 months CURRENT PRECON & DESIGN $ 1,908,419 4. Site Make Ready Work - 7/7/14 Includes GC, Arch, Consultant & D/A Partners PROJECTED COST APRIL '14 $ 1,738,217 Average Monthly Burn Rate $144,851/mo 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Process Standardization ILPD Team Dash Board 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Global Interest Learning Topic • Floor Moisture Mitigation 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Global Interest Learning Topic • Batch and Takt Time Planning 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Global Interest Learning Topic Productivity Tracking 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Global Interest Learning Topic LEVERAGING PRODUCTIVITY DAY TO DAY DECISIONS 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Cross Team Problem Solving • Open discussion forum as practitioners proceed on their lean journey – Lessons learned, challenges and frustrations • Typically others are sharing similar frustrations and a work cluster/SAT forms to improve the issue collaboratively 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Collaborative Design Teams • Multiple designers cluster to solve a common problem • Shared resources for prototyping and owner/constructor review • Solution set deliverable back to teams 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Nurse Station Prototype Challenge 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Design & Code Collaboration • Change in design team behavior • Much higher rate of information flow and sharing • Cost decisions outside project pressures • Innovations discussion with non-competitors in many cases 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Lean Coaching & COP • Big Room methodology – what’s this mean? • On Boarding process • Integrated Project Delivery • A3 Problem Solving • Communication Protocols • Good 5-Why 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
Additional Topics • Establishing the Project Target Cost • On-Boarding Process • Strength Finders – Team Building • Selection of IPD Team Members 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
COP Management Challenges • Information Management • Knowledge base • Keeping up momentum • Reluctance to share information • Interaction with Regional COP 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
IPD Lean Influence A3 Provided by: Trey Wood, AIA, LEED AP 16 th LCI Congress | San Francisco, CA | October 7-10, 2014 WMA Architects/Planners Inc.
Questions? 16 th LCI Congress | San Francisco, CA | October 7-10, 2014
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