Overcrowding Admin. Regulation 6111 Presentation to the WCSD Board of Trustees Regular Meeting April 26, 2016
Purpose of Presentation Overcrowding Management • Background/Review • Administrative Regulation 6111 • Communications • Timeline 2
3 Things to Know About Overcrowding • We’re overcrowded now; growth is only making the problem worse. • WCSD and the community have explored many options for relieving overcrowding. Unfortunately, there are currently no “good” options. • We’re at a crossroads, with only two choices: – current funding = overcrowding, repairs needs unmet – additional funding = relieve overcrowding, repair schools 3
Background/ Review 4
Current School Capacities* Elementary Schools 106.9% of capacity ( 96.6% including portables) • Middle Schools 98.5% of capacity ( 97.1% including portables) • High Schools 109.5% of capacity ( 101.4% including portables) • WCSD is currently utilizing 230+ temporary portable classrooms (14 at McQueen HS, 10 at Brown ES, etc..) with many over 30 years in age. * Capacity is based on classes as a percentage of available classrooms (1/21/16) 5
Current Situation: School Repair Needs • Average School Age – 40 years • 93 schools in WCSD • 33 percent are more than 30 • School Repairs: $20M per year years old since opened or minimum funding need. revitalized • 10 percent are more than 50 years old since opened or revitalized • Every school has identified • More than 7 million square feet of building space to needs. maintain • The majority of the projects are for necessary maintenance and system replacement. 6
“Perfect Storm” • Overcrowding, Growth, Repair Backlog, Limited Funding • Cuningham Group Report – Expert Analysis – Overcrowding is real, major issue – Not fixed by rezoning, commercial space 7
“Broken” Funding System • Current Funding: $35M/y av. from rollover bonds – Includes growth estimate • Growth does not adequately fund new schools – Multiple problems with existing revenue source • Needs: Community Group (PSORN) – $781M additional over 9 years – Plan for how it would be spent – Can’t advocate for or against, and can’t plan on it 8
Administrative Regulation 6111: Overcrowding Management 9
Admin. Reg. 6111 Overview • Overcrowded Schools: Steps 1. Admin Walks School 2. School Overcrowding Management Plan 3. Conversion Threshold • Outreach – Community involvement – Notification 10
School Overcrowding Management Plan (SOMP) • Elementary Schools – 110% Total Classroom Capacity* • Raised from prior draft Admin. Reg. • Secondary Schools – 100% Base Enrollment Capacity* *Projections must maintain or increase for three years 11
SOMP Content & Process • Parents, Staff, Principal, Area Supt Create Plan – Guidelines for what can and cannot be included – Multiple levels of community involvement – Can recommend MTYR or Double Sessions • Superintendent’s Overcrowding Working Group (SOWG) Reviews, Recommendations • Superintendent Finalizes, Brings to Board 12
SOMP Timeline • Unofficial Enrollment Count: 2 nd Friday – Projections updated, schools notified • SOMP Finished by School: 3 rd Weds in Sept. • Supt.’s Overcrowding Working Group (SOWG): Rec to Supt. by 5 th Friday in Sept. • Supt. Final Determination: 1 st Weds. in Oct. • Board Review, Action: 1 st meeting thereafter 13
Conversion Threshold • 120% base design enrollment capacity – Projections maintain or increase for three years – Unofficial Enrollment Count: 2 nd Friday of School • Automatic Conversion – Elementary Schools: Multi-Track Year-Round – Secondary Schools: Double Sessions • “Breaking Point” of safety, ability to educate 14
Projections • 2016-17 SOMPs (write plan for 2017-18)* – 18 Elementary Schools – 2 MS, 3 HS • Conversion Threshold – 7 ES, no MS or HS • Double Sessions Outlook – 4 MS, 4 HS in ±5 years (Conversion Threshold) *Timeline Waivers Possible 15
Projected SOMP Schools 2016-17 Elementary Schools: – Beasley, Booth, Corbett, Gomes, Huffaker, Hunter Lake, Loder, Mitchell, Silver Lake, Smithridge, Spanish Springs, Stead, Sun Valley, Taylor, Van Gorder, Westergard Secondary Schools: – Mendive MS, Traner MS, Damonte Ranch HS, McQueen HS, Spanish Springs HS 16
Projected Conversion Threshold Schools Elementary Schools for 2017-18 Multi-Track – Brown, Double Diamond, Lemmon Valley, Maxwell, Mt. Rose*, Sepulveda, Kate Smith* Secondary Schools for Double Sessions – 2019-20: Traner MS, Damonte Ranch HS – 2020-21: Depoali MS & Mendive MS – 2021-22: McQueen HS, North Valleys HS, Spanish Springs HS, Shaw MS? *Cannot go MTYR 17
Communications and Outreach 18
Broad Communications • Large Townhall Meetings • Small community group presentations • WCSD Staff Outreach • Website, Video & Social Media • Building Community Plan – Booklet 19
Overcrowded School Outreach • Big Townhalls for District-Level Information • SOMP Schools: Multiple Meetings • Multi-Track Conversion – Meetings – Manual – FAQ • Double Sessions 20
All Schools Communications • Big Townhall Meetings: May • Staff Meetings: ± 100 in Early Fall • School-by-School Impacts One-Pager • New Teacher Orientation • Online Outreach 21
The Future: Two Directions 22
WCSD at a Crossroads Two Directions: • Additional Funding – Build schools and reduce overcrowding, older schools repaired and renovated -or- • No Additional Funding – Multi-track, double sessions, school repairs lag, repair costs increase 23
Going Forward Community Understanding of Need • Outreach Dependent Upon: – Board Action to Approve Direction SUPERINTENDENT’S RECOMMENDATION – That the Board of Trustees approves the "conversion threshold" of 120% of base design enrollment capacity for a middle and/or high school implementing a double session. 24
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