A SSESSMENT U PDATE FRIDAY, APRIL 26, 2019 Paula A. Vanderford, Ph.D., Chief Accountability Officer Office of Student Assessment Jackie Sampsell, Ed.D., State Assessment Director 601.359.3052
• PROGRAM CONTACTS 601-359-3052 STUDENT ASSESSMENT State Assessment Director Dr. Jackie Sampsell jsampsell@mdek12.org MAAP Math & General MAAP Information Libby Cook ecook@mdek12.org MAAP ELA & MKAS2 Melissa Beck mbeck@mdek12.org MAAP Science, US History & Biology Dr. Jackie Sampsell jsampsell@mdek12.org Accommodations Request Forms & MAAP-A Pleshette Smith mcsmith@mdek12.org EL Assessment Questions & LAS Links Assessment Sharon Prestridge sprestridge@mdek12.org ACT & NAEP Jennifer Robinson jennifer.robinson@mdek12.org Test Security Michael Martin mcmartin@mdek12.org DISTRICT AND SCHOOL PERFORMANCE (ACCOUNTABILITY) Director of Accountability Services Alan Burrow aburrow@mdek12.org
• OSA Task Tracker Task Task Name Status Note(s) ID MDE Call Center/ Any testing related issues should come through the main OSA line. If Office of Student 601-359-3052 1 program coordinators are away from Assessment their desk, then your call be can be redirected in a timely manner. ASSESSMENT UPDATES (AU) The AU slides will be posted in Weekly throughout Test Window SharePoint at this link. 2 (Thursday) @ 4:00 PM TESTING ISSUES Questar Customer Service DRC Customer Service Miscellaneous technical issues and 1.800.644.4054 1.888.476.0264 student information issues; Contact mscustomersupport@questarai.co MSHelpDesk@datarecognitionc 3 FIRST in order to establish a m orp.com customer support case number. Chat feature is available under Help in Nextera. SITE VISITS QAI and MDE staff will be 4 April 15 – May 17, 2019 performing site visits to districts. MATERIALS ORDER Return labels may be ordered 5 April 8 – May 13, 2019 Additional Materials Order Window after May 13 as needed. (both Questar and DRC)
• Helpful Hints – Lessons Learned: Spring 2019 It is a great idea to check your sessions for • accommodations prior to starting the session. It is much easier to fix accommodations before testing than after testing incorrectly. Make sure students taking math tests have the • appropriate grade level calculator (Gr 6-8, Algebra I) Make sure your TAs notify the STC/DTC when something confusing happens. CONTACT THE MDE if you are unsure of how to approach an issue. Make sure text-to-speech works with the headphones • before the students get to item two. The end of the test is much too late… 4
• OSA Memos –Spring 2019 Question Answer What tests will be timed? English II and Algebra I are timed; 1 https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Statewide_Assessment_Programs/MAAP- Mississippi%20Academic%20Assessment%20Program/Assessment%20Guidance/MAAP%20Testing%20Times Biology and U.S. History are not timed Grades 5 and 8 Science are timed at 180 minutes (3 hours). Does accommodation 25 No, prior approval is not required from MDE. This accommodation must be 2 require MDE approval? included in the student’s IEP, 501 Plan or LSP in order to be provided. Can any student have the No, Only students with the read aloud accommodation on their IEP, 504 Plan, 3 read aloud or LSP are allowed the read aloud accommodation on MAAP assessments. accommodation? 4 What are the guidelines for For ELA testing in Session 1 : ELA students with read- Directions can be read in Grades 3-8 and English II • aloud accommodations? Passages CANNOT be read in Grades 3-8 and English II • • Items CANNOT be read in Grade 3 • Items CAN be read in Grades 4-8 and English II For Sessions 2 and 3 in Grades 3-8 and English II Directions and Prompts can be read to the students • For Grade 3 : Students must have a human reader (NO TEXT-TO-SPEECH) The Read Aloud (Offline) must be selected: For Grades 4-8 and English II: Students may test with a human reader or Text- to-Speech options. See the MAAP Spring 2019 Test Administrator’s Manual for more details. 5
• OSA Memos – Spring 2019 Question Answer I realized I need a read-aloud These scripts can be ordered through the testing companies. Your students 5 script. What should I do? should be scheduled to test after you receive these documents. The DTC is the only person that can order materials. See the TCM from Questar (ELA, Math, Algebra) or DRC (Science grades 5, 8, Biology, US History). The DTC can call customer service from the respective testing company if you need more information. DO NOT read over the students’ shoulders. 6 Is the US History test based on No, the test for SY 2018-2019 is based on the 2011 Social Studies Framework. the new standards? We are piloting the 2018 MS CCRS for Social Studies this year. We will change the test during SY 2019-2020 when the new standards are fully implemented. If I need to report a test Michael Martin is our Test Security Director in the Office of Student security issue, who would I Assessment. Please email testsecurity@mdek12.org 7 email? 8 What if I have a student that Students with a Temporary Physical Disability Resulting from an Illness or Injury Districts must complete the Accommodation Request Form and attach substantiating breaks their dominant arm or documentation signed by a licensed medical doctor (MD or DO) on official medical injures their wrist before they stationary. The accommodation(s) requested must be appropriate to the type of temporary are scheduled to test and disability that resulted from the injury or illness (i.e. scribe); cannot type or write? Can Document this information in the Student Profile for the assessment. (Refer to the MAAP they have accommodations? Test Coordinator Manual.) Since the Office of Student Assessment (OSA) must approve the specific accommodation(s) for a student, it is recommended that the district use the OSA approval for official documentation. Path: Public Access – Special Populations – Accommodations - Accommodation Request Form Link: https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Forms/AllItems.aspx?RootFolder= %2Fstudentassessment%2FPublic%20Access%2FSpecial%5FPopulations%2FAccommodations&FolderCTID=0x0 120008C41041A907A304BA89A4587F88962BC&View=%7B5FB78E06%2D9076%2D48F4%2D9A3B%2DC02F43 3B41D0%7D 6
• OSA Memos – Spring 2019 Question Answer If a student’s assessment needs to be reset due to accommodations not being set What steps need to be 9 in the testing platform, taken for Accommodation 1. Contact Questar/DRC to establish a reset ticket. related resets? 2. Upload a Test Reset Request Form with all supporting documents to the SharePoint (FOLDER: Security/2018-2019/9. Test Resets/ Vendor / Admin ). 3. Convene the IEP/504/LSP team to decide which option best suits the student. Be sure to follow proper IEP/504/LSP meeting protocols. The team should not make an addendum or changes to the IEP/504/LSP, but they will need to provide a formal decision on how to proceed in this situation (documentation may be formal meeting notes on district letter head). The District Team options are • Leave the scores as is. All tests have been submitted and will be scored. Invalidate the scores and not retest the student. • Reset the tests and test the students with the appropriate accommodations. • 4. Notify OSA by email when documentation has been uploaded to SharePoint. Include Vendor Case Number and District Number in subject line. Do not email the reset forms or identifiable student information to OSA. Please ensure to complete step 4 ASAP to expedite the approval process. REMINDER: Resetting an assessment would erase all previously entered responses. The student would be reassigned to the accommodated form, and the student(s) would restart the test from the beginning. 7
• Questar Reminders Task Topic Status Update 1 Accessibility and Informational Accommodations must be set in the Nextera administration Accommodations site before a student begins testing. 2 Pausing for Breaks Informational Direct students to click on the pause/sign-out button in the upper right corner of the screen. If a student is in the review screen they need to exit to pause. 3 Transcribing the Writing Informational Students’ responses for all accommodated forms must be Component transcribed into Nextera. 4 Additional Material Informational The AMO window is open and orders may be placed via Orders Nextera. 5 International Key Board Informational Ensure the US keyboard is selected to ensure proper assessment functionality. 6 Computer Internal Clock Informational Ensure that the internal computer clock is accurate and set to Central Standard Time. 8
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