12/13/2018 A SSESSMENT D AILY U PDATE THURSDAY, DECEMBER 13, 2018 Paula A. Vanderford, Chief Accountability Officer Office of Student Assessment Dr. Jackie Sampsell, State Assessment Director 601.359.3052 1 PROGRAM CONTACTS 601-359-3052 STUDENT ASSESSMENT State Assessment Director Dr. Jackie Sampsell jsampsell@mdek12.org MAAP Math & General MAAP Information Libby Cook ecook@mdek12.org MAAP ELA & MKAS2 Melissa Beck mbeck@mdek12.org MAAP Science, US History & Biology Dr. Jackie Sampsell jsampsell@mdek12.org Accommodations Request Forms & MAAP‐A Pleshette Smith mcsmith@mdek12.org EL Assessment Questions & LAS Links Assessment Sharon Prestridge sprestridge@mdek12.org ACT & NAEP Jennifer Robinson jennifer.robinson@mdek12.org Test Security Michael Martin mcmartin@mdek12.org DISTRICT AND SCHOOL PERFORMANCE (ACCOUNTABILITY) Director of Accountability Services Alan Burrow aburrow@mdek12.org 2 1
12/13/2018 OSA Task Tracker Task Task Name Status Note(s) ID MDE Call Center/ 601‐359‐3052 1 Office of Student Assessment The ADU slides will be posted ASSESSMENT DAILY Weekly throughout Test in SharePoint daily at this link. UPDATES (ADU) Window 2 (Monday –Thursday) @ 4:00 PM TESTING ISSUES Questar Customer Service DRC Customer Service Miscellaneous technical issues and 1.800.644.4054 1.888.476.0264 student information issues; Contact mscustomersupport@questarai MSHelpDesk@datarecognitionc 3 FIRST in order to establish a customer .com orp.com support case number. Chat feature is available under Help in Nextera. SITE VISITS November 26 – December QAI and MDE staff will be performing 4 14, 2018 site visits to districts. MATERIALS ORDER November 12 – December 5 Additional Materials Order Window 10 (both Questar and DRC) 3 OSA Memos – EOC Fall 2018 Question Answer 1 What tests will be timed? English II and Algebra I are timed; https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Statewide_Assessment_Programs/MAAP‐ Mississippi%20Academic%20Assessment%20Program/Assessment%20Guidance/MAAP%20Testing%20Times Biology and U.S. History are not timed Does accommodation 25 No, prior approval is not required from MDE. This accommodation must be 2 require MDE approval? included in the student’s IEP, 501 Plan or LSP in order to be provided. 3 Can any student have the No, Only students with the read aloud accommodation on their IEP, 504 Plan, read aloud or LSP are allowed the read aloud accommodation on MAAP assessments. accommodation? 4 What if I have a student Students with a Temporary Physical Disability Resulting from an Illness or Injury Districts must complete the Accommodation Request Form and attach substantiating that breaks their dominant documentation signed by a licensed medical doctor (MD or DO) on official medical arm or injures their wrist stationary. The accommodation(s) requested must be appropriate to the type of temporary before they are scheduled disability that resulted from the injury or illness (i.e. scribe) to test and cannot type or Document this information in the Student Profile for the assessment. (Refer to the MAAP write? Can they have Test Coordinator Manual.) Since the Office of Student Assessment (OSA) must approve the accommodations? specific accommodation(s) for a student, it is recommended that the district use the OSA approval for official documentation. Path: Public Access – Special Populations – Accommodations ‐ Accommodation Request Form Link: https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Forms/AllItems.aspx?RootFolder= %2Fstudentassessment%2FPublic%20Access%2FSpecial%5FPopulations%2FAccommodations&FolderCTID=0x0 120008C41041A907A304BA89A4587F88962BC&View=%7B5FB78E06%2D9076%2D48F4%2D9A3B%2DC02F43 3B41D0%7D 4 4 2
12/13/2018 OSA Memos – EOC Fall 2018 Question Answer These scripts can be ordered through the testing companies. Your students 5 I realized I need a read‐ should be scheduled to test after you receive these documents. The DTC is the aloud script. What should only person that can order materials. See the TCG from Questar (ELA, Algebra) I do? or DRC (Biology, US History). The DTC can call customer service from the respective testing company if you need more information. 6 Is the US History test No, the test for SY 2018‐2019 is based on the 2011 Social Studies Framework. We are piloting the 2018 MS CCRS for Social Studies this year. We will change based on the new the test during SY 2019‐2020 when the new standards are fully implemented. standards? If I need to report a test Michael Martin is our Test Security Director in the Office of Student Assessment. Please email testsecurity@mdek12.org 7. security issue, who would I email? 8. Can biology and U.S. Yes, students in biology and U.S. History can take the test in the same room. Both of these tests are not timed and use the same testing platform. History students test in the same room? 5 5 OSA Memos – EOC Fall 2018 Question Answer If a student’s assessment needs to be reset due to accommodations not being set 9. What steps need to be in the testing platform, taken for Accommodation 1. Contact Questar/DRC to establish a reset ticket. related resets? 2. Upload a Test Reset Request Form with all supporting documents to the SharePoint (FOLDER: Security/2018‐2019/9. Test Resets/ Vendor / Admin ). 3. Convene the IEP/504/LSP team to decide which option best suits the student. Be sure to follow proper IEP/504/LSP meeting protocols. The team should not make an addendum or changes to the IEP/504/LSP, but they will need to provide a formal decision on how to proceed in this situation (documentation may be formal meeting notes on district letter head). The District Team options are • Leave the scores as is. All tests have been submitted and will be scored. • Invalidate the scores and not retest the student. • Reset the tests and test the students with the appropriate accommodations. 4. Notify OSA by email when documentation has been uploaded to SharePoint. Include Vendor Case Number and District Number in subject line. Do not email the reset forms or identifiable student information to OSA. Please ensure to complete step 4 ASAP to expedite the approval process. REMINDER: Resetting an assessment would erase all previously entered responses. The student would be reassigned to the accommodated form, and the student(s) would restart the test from the beginning. 6 6 3
12/13/2018 Questar Reminders Task Topic Status Update 1 Accessibility and Informational Accommodations must be set in the Nextera Accommodations administration site before a student begins testing. 2 Pausing for Breaks Informational Direct students to click on the pause/sign‐out button in the upper right corner of the screen. If a student is in the review screen they need to exit to pause. 3 Transcribing the Informational Students’ responses for all accommodated forms must Writing Component be transcribed into Nextera. 4 Additional Material Informational The AMO window will continue to stay open through Orders the end of the testing window on Friday, Dec 14. Please call Questar CS immediately if you are in need of any Return Kit materials. 5 Computer Internal Informational Ensure that the internal computer clock is accurate Clock and set to Central Standard Time. 6 Returning Materials Informational Please utilize the District Return Kit to prepare and ship back secure materials. 7 7 DRC Reminders Task Topic Status Update 1 Accessibility and Informational Accommodations must be set in the INSIGHT administration site before a Accommodations student begins testing. 2 Pausing for Breaks Informational If a student needs to leave the computer lab/classroom for a short break, the student should select the Pause button. A countdown, beginning with 20 minutes, appears on the screen notifying the student of the time left before the system automatically exits the test. If the test is not resumed within 20 minutes, the student must log back in using the information on his/her student test ticket to finish the test. 3 Transcribing Tests Informational After a student completes testing, the transcriber will copy the student responses from the accommodated edition of the test book into DRC INSIGHT. All responses must be transcribed into the online system. For more information, please see page 42 in TCM or pages 42‐43 in TAM. 4 Online Tools Training Informational It will be very helpful for students to explore the OTT prior to testing. (OTT) OTTs can be accessed via this link using a Google Chrome browser: https://wbte.drcedirect.com/MS/portals/ms/. Accommodated versions of the OTTs can be accessed by launching DRC INSIGHT. 5 Text‐to‐Speech Informational The Central Office Service Device (COS) must be installed to offer text‐to‐ speech. For help, call customer service at 1‐888‐476‐0264 6 Test Reset Process Informational See supplement “DRC MAAP DTC supplement‐ unlock tests” found in SharePoint: DTC Resources/2018‐2019 Assessment Vendor Resources/DRC‐MAAP/DTC info_Unlock tests 8 8 4
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