Organizational Committee Organizational Committee Report-back and - PowerPoint PPT Presentation

Organizational Committee Organizational Committee Report-back and Report-back and Recommendations Recommendations

Introduction Introduction  Over the past 3 years, Bike Pirates has Over the past 3 years, Bike Pirates has moved, expanded its hours dramatically, moved, expanded its hours dramatically, and taken on new projects. and taken on new projects.  Our organizational structure has not been Our organizational structure has not been updated to address this growth. updated to address this growth.  This has resulted in too many This has resulted in too many responsibilities and time-consuming responsibilities and time-consuming processes being placed on a small processes being placed on a small number of individuals. number of individuals.

Reasons for Formation of Reasons for Formation of Committee Committee The Organizational committee was formed The Organizational committee was formed at the last monthly meeting to consider the at the last monthly meeting to consider the limitations of the present organizational limitations of the present organizational practices of Bike Pirates practices of Bike Pirates AND AND To consider alternatives which addressthose To consider alternatives which addressthose issues and improves Bike Pirates’ ability to issues and improves Bike Pirates’ ability to excel at its mission excel at its mission

Implementation Plan Implementation Plan The organizational structure we are The organizational structure we are proposing addresses the current proposing addresses the current problems, but requires increased problems, but requires increased participation from members of our participation from members of our community. community. As such, we see the new structure as a goal As such, we see the new structure as a goal we will work towards, gradually introduced we will work towards, gradually introduced to existing structures in the months ahead. to existing structures in the months ahead.

Sources of Research Sources of Research  This presentation is founded upon many This presentation is founded upon many meetings with individuals from within Bike meetings with individuals from within Bike Pirates as well as other Bicycle Initiatives. Pirates as well as other Bicycle Initiatives.  Models and literature of other co- Models and literature of other co- operatively run projects were reviewed for operatively run projects were reviewed for background information. background information.  Collectively over 45 hours of meetings and Collectively over 45 hours of meetings and collaboration occurred to create this collaboration occurred to create this proposal. proposal.

Goals Goals  To make sure Bike Pirates is run in the most To make sure Bike Pirates is run in the most democratic way possible. democratic way possible.  To ensure participation at every level is To ensure participation at every level is accessible. accessible.  Clear venues for participation are present . Clear venues for participation are present .  To avoid concentration of responsibilities which To avoid concentration of responsibilities which can lead to burn out of volunteers. can lead to burn out of volunteers.  To make sure all aspects of the operation of To make sure all aspects of the operation of Bike Pirates are looked after. Bike Pirates are looked after.  To ensure transparency in: Decision Making, To ensure transparency in: Decision Making, Finances, Politics, and Policy. Finances, Politics, and Policy.

Goals (continued) Goals (continued)  To ensure all kinds of contributions are valued To ensure all kinds of contributions are valued and acknowledged. and acknowledged.  To create an anti-oppressive environment where To create an anti-oppressive environment where all people feel able to participate and learn. all people feel able to participate and learn.  To create an environment of respect. To create an environment of respect.  Reasons for how we operate are apparent and Reasons for how we operate are apparent and clearly articulated. clearly articulated.  Clear conflict resolution policies and processes. Clear conflict resolution policies and processes.  To make sure volunteer energy is well spent. To make sure volunteer energy is well spent.

Obstacles Facing Decision Making Obstacles Facing Decision Making Process Process  Currently at monthly meetings a vast amount Currently at monthly meetings a vast amount information is transferred among individuals. information is transferred among individuals.  This results in a lengthy discussion to get This results in a lengthy discussion to get everyone on the same page. everyone on the same page.  As an example: As an example: A member of the public wants to propose a A member of the public wants to propose a program for Bike Pirates but has to sit through program for Bike Pirates but has to sit through hours of discussion and deliberation about hours of discussion and deliberation about garbage disposal, bike sales, parts ordering and garbage disposal, bike sales, parts ordering and various topics. various topics.

Obstacles Facing Decision Making Obstacles Facing Decision Making Process (cont.) Process (cont.) Decision-making structure is not always Decision-making structure is not always clear. clear.  What can be decided over the list serv? What can be decided over the list serv?  What can be decided by individual What can be decided by individual Pirates? Pirates?  What decisions can a keyholder make in What decisions can a keyholder make in the course of a shift? the course of a shift?

Solution Solution  Formation of committees would be a Formation of committees would be a suitable strategy to distribute discussion suitable strategy to distribute discussion and debate to venues outside of monthly and debate to venues outside of monthly meetings. meetings.  Committees would be split into several Committees would be split into several groups based on the operations of Bike groups based on the operations of Bike Pirates. Pirates.

PROPOSAL PROPOSAL  Part I – Committees Part I – Committees  Part II – Monthly Coordination Meetings Part II – Monthly Coordination Meetings  Part III – Quarterly General Meetings Part III – Quarterly General Meetings  Part IV – How it all fits together… Part IV – How it all fits together…

PART I PART I Nine Proposed Committees Nine Proposed Committees  Volunteers and Training Volunteers and Training  Treasury and Finance Treasury and Finance  Parts and Ordering Parts and Ordering  Food Programming Food Programming  Premises and Shop Organization Premises and Shop Organization  Social Events and Fundraising Social Events and Fundraising  Public Relations Public Relations  Anti-Oppression and Conflict Resolution Anti-Oppression and Conflict Resolution  Mobile Shop and External Programs Mobile Shop and External Programs

Committee Responsibilities: Committee Responsibilities: Volunteers and Training Volunteers and Training  Internal Programming Internal Programming  Volunteer Orientation Volunteer Orientation  Safety Safety  Social Work Liaison Social Work Liaison

Committee Responsibilities: Committee Responsibilities: Treasury and Finance Treasury and Finance  Budgeting Budgeting  Accounting and Taxes Accounting and Taxes  Verifying bookkeeping Verifying bookkeeping  Expenditure Approval Expenditure Approval  Petty Cash Petty Cash  Pirate Tabs Pirate Tabs  Donation deposits Donation deposits

Parts and Ordering Parts and Ordering  Relationships with Suppliers Relationships with Suppliers  Parts ordering and Inventory Parts ordering and Inventory  Donations of Bikes and Parts Donations of Bikes and Parts

Food Program Food Program  Food Donations Food Donations  Coordinating Volunteers Coordinating Volunteers  Food Safety Food Safety  Kitchen Space Kitchen Space  Creating/Maintaining Relationships with Creating/Maintaining Relationships with FoodShare, The Stop, etc. FoodShare, The Stop, etc.

Premises & Shop Organization Premises & Shop Organization  Waste and Recycling Waste and Recycling  Landlord relations and lease negotiations Landlord relations and lease negotiations  Construction Construction  Office and basement organization Office and basement organization  Organization of the Shop Organization of the Shop  Safety Safety

Social Events & Fundraising Social Events & Fundraising  Planning and Coordination of Third Planning and Coordination of Third Fridays Fridays  Publicity for Events (shared with PR) Publicity for Events (shared with PR)  Contacting Donations Contacting Donations  Grants Grants

Public Relations Public Relations  Publicity Publicity  Flyering Flyering  Media Relations Media Relations  Website Website  Inter-shop Liaison Inter-shop Liaison

Anti-Oppression & Conflict Anti-Oppression & Conflict Resolution Resolution  Moving from Anti-Oppressive Commitment Moving from Anti-Oppressive Commitment to Anti-Oppressive Practice in the Shop to Anti-Oppressive Practice in the Shop  Creating and Implementing Conflict Creating and Implementing Conflict Resolution Strategy Resolution Strategy