Oregon Community Development Block Grant Program Becky Baxter and Fumi Schaadt Program Policy Coordinator Infrastructure Division
O PENING • Quick welcome - Chris Cummings • CDBG AAD Charter • Conflict of Interest • Meeting Protocol
F ORMATION OF THE CDBG A NNUAL A CTION D EVELOPMENT S UB -C OMMITTEE • Objective of Sub-Committee • CDBG AAD Sub-Committee Members • Terms of Sub-Committee • Frequency of meetings
CDBG AAD S UB -C OMMITTEE O BJECTIVE • Objectives – Assess proposed changes to the MOD. – Regular meetings first part of 2017. – Bring proposed CDBG MOD revisions to Board for approval. • Terms – Considered on an annual basis – CDBG AAD Sub-committee member term (2 yrs)
M EMBERS • Kristin Retherford – Member of the Board acting as liaison between the Board and the Sub-Committee. • Jason Green – Executive Director of OAWU. • Pegge McGuire – current housing manager for Community Services Consortium (CSC) and past Executive Director of Fair Housing Council of Oregon. • Wendy Johnson – League of Oregon Cities • Mike McArthur and Doris Penwell – Association of Oregon Counties • Jeremy McVeety – Program Policy Coordinator for Safe Drinking Water Revolving Loan Fund Program and representing OBDD public finance • Becky Baxter and Fumi Schaadt – Program Policy Coordinator for Community Development Block Grant
T IMELINE • Short term Goal – Amendment to 2017 Method of Distribution (MOD) Completion tasks by end of March (total of 3 meetings) Presenting to IFA board in April for approval • Long-term Goal – Annual development of 2018 MOD Completion of tasks by July (total of 3 meetings) Presenting to IFA board in August for approval
O BJECTIVE OF MEETING • Introduction to CDBG Program and the implementation tools – Consolidated Plan – Method of Distribution – Identifying targets to accomplish for the Short-Term goal
HUD VERSUS S TATE R ESPONSIBILITIES • HUD - – Monitor States to ensure compliance • State - – Design the program – Establish funding requirements and Method for Distribution – Selecting recipients (grantees) through competitive process – Financial management, recordkeeping, reporting, monitoring and closeout procedures – Ensuring compliance by grantees
CDBG Implementation Tools • 2016 – 2020 Five Year Consolidated Plan (ConPlan) – Intensive public participation process (15 – 20 meetings conducted by OHCS and IFD) – Generally identifies states needs and, based on survey information and market analysis, how the program is anticipated to meet those needs. – Next plan will be submitted to HUD 45 days before next five year period, or by November 15, 2019. • 2016-2020 Analysis of Impediments to Fair Housing (AI).
CDBG Implementation Tools • Annual Action Plan (Method of Distribution (MOD) – Specific annual update to the ConPlan requiring 30-day public participation process and public hearing. – Describes, in detail (1) Funding categories, (2)Application selection criteria, (3) Targeted funds for each category, and (4) Grant amounts – Incorporated into OAR 123-080-0030(3), by reference – Must be submitted to HUD 45 days before program year commences or by November 15 • Annual CAPER – Must be submitted to HUD 90 days after program year completion or by March 31.
C OMPONENTS OF M ETHOD OF D ISTRIBUTION • Funding Priorities • Applicant Eligibility based on the nature of project types within the funding priorities • National Objective applicable to the funding priorities and all projects • Federal Requirements • States Policies of implementation • Application Procedures • Project eligibility based on funding types
E LIGIBLE A PPLICANTS • Non-entitlement (non-metropolitan) cities and counties – Cities less than 50,000 population – Counties less than 200,000 in population
I NELIGIBLE A PPLICANTS • Entitlements (Metropolitan) – – Cities of Albany, Ashland, Beaverton, Bend, Corvallis, Eugene, Grants Pass, Gresham, Hillsboro, Medford, Portland, Redmond, Salem and Springfield – Counties of Washington, Multnomah and Clackamas – Tribes receive their own CDBG allocations from HUD and are not eligible for funding under the State CDBG program.
M AP OF E NTITLEMENT AND NON - ENTITLEMENT AREAS
N ATIONAL O BJECTIVES Primary Objective of Program The development of viable (livable) communities expanding economic opportunities, providing decent housing and a suitable living environment principally for persons of low and moderate income. Low and Moderate Elimination of Slum Urgent Need (UN) Income (LMI) and Blight (S/B) Must be declared Area wide, Limited Defined Area disaster, Clientele, Jobs and Presidentially or by Spot Basis Housing Governor
E LIGIBILITY FOR CDBG F UNDS • Two Key Considerations: • Is the applicant eligible? • Is the project eligible? • Answer to both questions must be YES! 16
E LIGIBLE A PPLICANT AND P ROJECT Eligible Applicant Eligible Project Non-Entitlement City or County Meet a national objective No more than three open grants Must meet all MOD requirements for each project type Any open grant must meet the “age and expenditure requirements” (Explained in detail on the next slide) No unresolved performance issues.
A GE AND E XPENDITURE R EQUIREMENTS • Any open grant must meet the following age and expenditure requirements: ONE YEAR GRANTS Requirement Multi – Year Grants Requirement (microenterprise (All other grants) assistance) For 2017 if an open grant is: 1 year old (2016 award) Microenterprise Grants – 2 years old (2015 60% of the funds must be 70% of the funds must be award) drawn down drawn down 2 years old or more Microenterprise Grants – 3 years old (2014 100% of the funds must be (2015 award) The jurisdiction is ineligible award) drawn down to apply for any new grant unless this project is administratively closed 4 years old or more The jurisdiction is (2013 award or ineligible to apply for any earlier) new grant unless this project is administratively closed.
C URRENT CDBG P ROGRAM P RIORITIES 2016 Target % Annual Allocation from HUD 12,055,779 N/A State Administration 2% (The required match for these funds $241,116 2% comes from the Special Public Works Fund (SPWF). State Administration $100,000 - no match funds $100,000 N/A State Technical Assistance Set-Aside 1% $120,558 1% Annual Allocation Available for Projects $11,594,106 Program Income (Note 1) $320 Recaptured Funds $6,386 ESTIMATED TOTAL AVAILABLE FOR PROJECTS $11,600,812 Microenterprise Assistance $232,016 2% Public Works $5,916,414 51% Community/Public Facilities $3,248,227 28% Regional Housing Rehabilitation $2,204,154 19%
C URRENT CDBG P ROGRAM P RIORITIES – QUICK GLANCE – Public Works • Public water and wastewater system improvements • Maximum award = $2,500,000 • National Objective is based on the area to be served being LMI – Public/Community Facilities • Projects include Head Starts, Food Banks, Homeless Shelters, Shelters for Victims of Domestic Violence and Senior Centers • Maximum award = $1,500,000 • National Objective depends on the type of project
C URRENT CDBG P ROGRAM P RIORITIES – QUICK GLANCE – Housing Rehabilitation Projects • Grants or loans for single-family, owner occupied housing rehabilitation • Maximum award = $400,000 (this is the total award; actual rehabilitation to homeowner is usually no greater than $25,000. • National Objective is based on each homeowner being LMI – Microenterprise Assistance • Recruitment, screening and providing classroom training to microenterprise owners and persons developing microenterprises. • Maximum award = $100,000 • National Objective is based on family size/income. (51% or more of the persons assisted must be LMI).
F EDERAL R EQUIREMENTS • Tightly intertwining in many aspects of program implementations such as, but not limited to the following: – Application eligibility – Project and activities eligibility – Federal Cross-cutting – Citizen participations – Funding obligations – Funding Expenditures
S TATE P OLICIES AND I MPLEMENTATION • State is provided allowance in setting means of enhancements to the program implementation: – To ensure Federal requirements are achieved and monitored – To ensure the project funded by the program is run successfully
A PPLICATION T IMELINE – Quarterly Competitive Rounds • First Round – January 1 – March 31; awards announced by May 31 • Second Round – April 1 – June 30; awards announced by August 31 • Third Round – July 1 – September 30; awards announced by November 30 • Fourth Round – October 1 – December 31; awards announced February 28 of the following year. – Change in Application Round
A PPLICATION P ROCESS – Project Notification and Intake Form (PNIF) – Invited to submit application & applicant provided forms – Submit Application by quarterly deadline – Threshold Review and Rating and Ranking (Scoring) process • This process involves several staff persons which allows for a fair and equitable review and scoring process. – Review of award recommendations by AOC/LOC and Senior Management (Senior Management Review Committee). – Notice of Decision (60 days after application deadline)
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