ONLINE TENURE AND PROMOTION Robert Kelly Manager of Technology Services – Office of the Sr. VP and Provost rkelly@ou.edu
DOSSIER OUTLINE Four Parts: Ø Candidate Data Ø External Evaluations Ø Unit Recommendations Ø Admin Recommendations
DOSSIER OUTLINE: ONLINE SYSTEM
ADDING FILES TO THE SYSTEM Using a simple drag and drop interface.
BEHIND THE SCENES Permissions Links Web views Correspondence Backups
TIMELINE Dozens of permissions are set for each candidate in the system to ensure that only those with a need to know are allowed to view candidate files. Chair/Staff add Chair/Staff Robert Kelly Staff add dean’s candidate data add unit designs web- Robert Kelly sets Recommendations and external recommendations based view then permissions to Part 4 evaluation coordinates with to Part 3 recommendations each department to Parts 1 & 2 Early October October Late October June Dec/Jan
SAMPLE CANDIDATE: PATRICIA COOL ou.edu/provost/pt An example of what a completed candidate looks like in the system.
ADMINISTRATIVE VIEW This view offers administrators a directory listing of all candidates with all dossier materials available with a single click.
SHELLEY KONIECZNY ADMINISTRATIVE ASSISTANT, PHILOSOPHY Robert - thanks for all your help and patience with me as I was learning the very positive feedback from my new system. I received faculty about the new system . They especially enjoyed the fact that they could look at ( candidate’s name ) dossier whenever they wanted without having to go through the whole hassle of having it only available during business hours, and then having to sign it out to take to their office or perusing while sitting in my office. I really enjoyed the fact that I didn’t have to make umpteen copies and then deliver them. This really cuts down the paper waste, expense (binders, copies), and the time I had to devote .
LEX HOLMES ACADEMIC CHAIR, ECONOMICS Robert – From a start position of skepticism concerning this new system particularly with respect to the security of the letters, I am now a big believer . I attribute most of this to our conversations that assured me of what you were doing and then the actual experience of using the system. We are now looking at using a modified system for all our recruiting files . Thanks!
STEVEN LIVESEY , PRESIDENTIAL PROFESSOR AND CHAIR, HISTORY OF SCIENCE Robert - Many thanks for your help earlier this afternoon. As I mentioned in our conversation, when the department faculty met to discuss ( candidate’s name ) dossier, we discussed the new online dossier procedure, and I think I speak for everyone when I say that this a vast improvement over the paper dossier. has been Each voting member of the faculty was able to review the dossier at no confusion about her/his convenience, and there was checking dossiers out to faculty. I think everyone was grateful not to carry around this much paper, and saving resources is also important . I want to thank you for the time and expertise you invested in the system.
RAMKUMAR N. PARTHASARATHY , PRESIDENTIAL PROFESSOR AND CHAIR, CAMPUS TENURE COMMITTEE The on-line tenure and promotion system improved the efficiency of the Campus Tenure Committee, in addition to saving paper. It was user-friendly; members could access the specific pages easily at any time without having to walk to the Faculty Senate Office, carry bulky dossiers and flip through pages. The set-up of the online system facilitated easy transition even to new computer users.
TAKEAWAYS Improved efficiency and consistency Leveraged low-cost OUIT Portfolio service: portfolio.ou.edu Green Process review Stakeholders actually like process changes if the end result is a reduced workload as the result of an improved process
QUESTIONS? Ø Robert Kelly, Office of the Senior VP & Provost Ø rkelly@ou.edu Ø 325-4087
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