B ACK TO TO S CHOOL OL 2019 19-20 20 Brian Marques - Senior Director of Opportunity Youth Devon McCarley - Senior Director of Welcome Services Barry Kaufman - Director of Student Assignment John Hanlon – Chief Operations Officer Delavern Stanislaus - Director of Transportation Laura Benavidez - Executive Director of Food and Nutrition Services Presentation to Boston School Committee October 16th, 2019
BOSTON PUBLIC SCHOOLS Agenda • Attendance • Registration and Enrollment • Facilities • Transportation • Food & Nutrition Services 2
BOSTON PUBLIC SCHOOLS Who We Are Homeless Education Resource Network (HERN) Home & Hospital Instruction Attendance • School Truancy Prevention Plan • Attendance Intervention Plan • Case Management • Technical Assistance • Onsite School Consultation • Court Process and Referrals – >40,000 AIPs (18-19) – 665 court referrals (18-19) – 248 ADFs (18-19) – 228 CRAs (18-19) 3
BOSTON PUBLIC SCHOOLS Where We’re Going “I’m In” Attendance Campaign 2.0 ● Initial investment of $20,000 for “I’m In” Campaign 2.0 ● Increased engagement and advertising with schools and community (increase door knocking efforts) ● Reorganizing department to increase capacity and operational efficiency ● Increased monitoring and accountability ● Documenting and sharing best practices to be adopted by more schools ● Proposed Policy Change: Tardies will no longer be converted to absences ● Increased SOA prevention/intervention support to schools and families ● Engage in places where students frequent (by neighborhood): ○ Barbershops ○ Sneaker stores ○ MBTA 4
BOSTON PUBLIC SCHOOLS Agenda • Attendance • Registration and Enrollment • Facilities • Transportation • Food & Nutrition Services 5
BOSTON PUBLIC SCHOOLS St Start t of Sc School ol En Enrollm lment ent 6
BOSTON PUBLIC SCHOOLS St Student ent Re Registratio stration n Da Data Student Registrations by Race - Jan. 1 - Oct. 1 % Change Race 2017 2018 2019 from 2018 Asian 834 766 836 9% Black 4,084 3,739 3,319 -11% Latinx 4,566 4,169 4,529 9% White 1,695 1,725 1,722 0% Other 678 570 662 16% Total 11,857 10,969 11,068 1% • Priority Registration Periods run from January through mid-June. – Students registering during this time have best chance to receive a top choice school. • Grades K0-K2 comprise just under 60% of the total registration cases in each year. • Mattapan, Roxbury, and South Boston were the neighborhoods that experienced the largest decrease in registrations. 7
BOSTON PUBLIC SCHOOLS Re Registr stratio ations ns Af After r Jan./Fe n./Feb. b. Re Registr strati ation on Pe Periods ods Students Registering During and After Priority Registration Period Registration Data from January 1 - October 1 Registrations Priority Period Student's Prior Total After Priority After Priority Period as % Year During Priority Registrations as % of Year Location Registrations Registration Period of Total Registrations Period Total Registrations In-Boston 7,444 5,176 70% 2,268 30% 2018 New to Boston 3,525 1,101 31% 2,424 69% 2018 Total 10,969 6,277 57% 4,692 43% In-Boston 7,314 4,432 61% 2,882 39% 2019 New to Boston 3,754 916 24% 2,838 76% 2019 Total 11,068 5,348 48% 5,720 52% • Many families register after the January/February registration periods. • Large number of families register during August and September. – 1,672 students registered during August, 2019 – 1,023 students registered during September, 2019 8
BOSTON PUBLIC SCHOOLS Re Registr stratio ation n and En Enrollme lment nt Ou Outrea reach ch Ef Efforts rts ● Summer and Fall Registration Events ○ Neighborhood Registration Events in partnership with BCYF and Faith-Based Organizations 9
BOSTON PUBLIC SCHOOLS Re Registr stratio ation n and En Enrollme lment nt Ou Outrea reach ch Ef Efforts rts ● School Choice Season Events ● Increased investment in varied communications and outreach strategies ● Marketing focused on areas from which late registrants come 10
BOSTON PUBLIC SCHOOLS Agenda • Attendance • Enrollment and Assignment • Facilities • Transportation • Food & Nutrition Services 11
BOSTON PUBLIC SCHOOLS Fa Facilities lities Ba Back to Sc School ol Up Update te • BPS completed projects at nearly 50 schools , often in conjunction with the Public Facilities Department – Completed construction in 29 schools to expand My Way Cafe – Completed construction and opened Eliot Innovation School 585 Commercial Street site – Built 3 playgrounds at the Otis, Higginson, and Sumner Schools – Completed 6 MSBA projects : O’Donnell, Sumner, and Tobin (Boilers); Boston Latin, Channing, and Condon Schools (Boilers and Roofs) – Supported relocations of several programs : West Roxbury Education Complex students to Irving Middle, Boston Collaborative High School to Gavin building, Boston Day and Evening to Timilty Middle • We also greatly appreciate the work of all our custodial staff in getting our buildings ready for day 1 12
BOSTON PUBLIC SCHOOLS Agenda • Attendance • Enrollment and Assignment • Facilities • Transportation • Food & Nutrition Services 13
BOSTON PUBLIC SCHOOLS Tr Transp spor ortat tatio ion n Ac Action on St Steps ps to Drive e Improve oveme ment nt Issue area Actions we have been taking • Resolving route conflicts causing buses to run late from one trip to another Poor on-time • Responding to schools and families to resolve specific bus and route issues performance and route • Working with our bus contractor to ensure improved performance across complaints the operation • Improving timeliness and clarity of communications on late buses to families and schools Need for • Re-examining the mailer process and exploring alternative ways to improved communicate with families (e.g., email, better website) communications • Working more closely with schools and community organizations to disseminate information and collect feedback • Accelerating response to coverage issues and determining why they occur Students • Improving monitor training and on-the-bus services to students experiencing bus monitor • Increasing communications with families and schools and streamlining in- coverage issues yard communications between bus drivers and monitors We have hired a national transportation expert to assist with all of the above 14
BOSTON PUBLIC SCHOOLS On On-Ti Time e Pe Perform ormanc ance Over the last 2 weeks, this year’s on -time performance has been on par with or better than the last two years’ but we still must improve 15
BOSTON PUBLIC SCHOOLS Ca Call Ce Cente ter r Da Data Call Volume Year Over Year Comparison 6000 5000 Total number of calls 4000 3000 2000 1000 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Day 2018 2019 Call volume has followed a similar pattern the last 2 years but the excessive number of calls in the first few days this year was a concern 16
BOSTON PUBLIC SCHOOLS Agenda • Attendance • Enrollment and Assignment • Facilities • Transportation • Food & Nutrition Services 17
BOSTON PUBLIC SCHOOLS Fo Food and Nu Nutritio ition n Se Service ices s (FN FNS) S) Missio sion We work to offer all Boston Public School students safe, wholesome, nutritious, enjoyable meals to fuel academic excellence. We achieve this in collaboration with students, parents, community, and school professionals. Food & Nutrition Services: ● Provides over 10.5 million meals a year ● Employs over 450 staff ● Strives to build healthy futures for our students by offering balanced meals each and every day 18
BOSTON PUBLIC SCHOOLS 2020 Pr Prioritie ities • Menus – Local procurement – Good Food Purchasing – Plate waste and ingredient reviews • Parent and Student Engagement – Office of Food Access – FoodCorps – Share Our Strength • Breakfast Opportunities – Smoothies in high schools – Prioritizing schools with high need/low participation 19
BOSTON PUBLIC SCHOOLS My Way Cafe Update te • Completed construction in 29 schools over the summer • Launched 7 more schools so far this year, total of 38 now • Created 55 new jobs • Strengthened distribution and access to fresh food in schools • Next neighborhoods for 2021 – Allston-Brighton – Charlestown – Jamaica Plain – Fenway/Kenmore 4
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