October 4, 2016 Review Funding Wisconsin Public Schools Exercise - PowerPoint PPT Presentation

Investing in Wisconsin Public Schools Part II October 4, 2016

 Review Funding Wisconsin Public Schools Exercise  Brief Presentation Excerpted from the August 15, 2016 Annual Meeting and Budget Hearing  Review September 16, 2016 student count numbers

 Public schools have a host of stakeholders including:  Students  Parents/Guardians  Grandparents  Business Leaders  Citizens  Civic Groups  Taxpayers  Colleges & Universities  Local, State and Federal Government  School Board  Teachers, Support Staff and Administration

 Wisconsin public schools receive revenues from four main sources:  Local (property tax)  State (Equalization Aid and Categorical Aid)  Federal (Grants and reimbursements)  Other (student fees, donations, etc.)

General Fund Revenues  Equalization aid (49.2%) and local taxes (38.2%) make up 87.4% of the District’s revenue. Taxes Local Revenue Open Enrollment Equalization Aid Other State Aid Federal Sources Other

 The following factors are drivers of revenue:  Enrollment  Community Support  New Construction (increased property)  Federal Grants  Categorical Aid Funding  Revenue Limit  Legislative Action (state budget)  Student Learning Opportunities

 The main expense categories for public schools are:  Pupil and Staff Services (9%)  Administration (7%)  Instruction (56%)  Food and Community (4%)  Operations (14%)  Facilities (6%)  Transportation (4%)

 The following factors drive expenses in public schools:  Inflation  Technology and Information  Scarce Resources  Students in Poverty and Low Income  Student Learning Options  Act 10 & Act 32  Special Education  Aging Buildings

 Review Funding Wisconsin Public Schools Exercise  Brief Presentation Excerpted from the August 15, 2016 Annual Meeting and Budget Hearing  Review September 16, 2016 student count numbers

Excerpted from 2016-2017 Budget Hearing Held August 15, 2016

 Wisconsin schools use a fund accounting system known as WUFAR.  WUFAR allows schools to separate revenues and expenses for different purposes (i.e. general, special education, food service) into separate funds.  The School District of Mayville uses an accounting software called Skyward. Skyward is specially designed for schools  All Wisconsin Schools are monitored by the Department of Instruction (DPI). We report all financial activity including budgets and annual reports to DPI.

2015-2016 Financials  The 2015-2016 fiscal year resulted in a $722,071 contribution to fund balance, which brings the general fund balance to $4,111,230.  The fund balance represents 32% of 2015-2016 expenditures.  The fund balance increase was largely due to increased revenues and expenses that were budgeted in the 2015-2016 year and paid in the 2016- 2017 year. Fund balance does NOT equal the amount of cash the district has in the bank! Fund balance is: Assets – Liabilities = Fund Balance

2016-2017 Budget As Presented 08/15/2016  The 2016-2017 budget reflects a $23,082 deficit.  With current enrollment projections, property valuations (with .5% increase) and aid estimates, the 2016-2017 revenue limit is calculated at $11,523,436.  The District July 1 aid estimate is $6,406,977, a decrease of $89,278 from 2015-2016.  The District General Fund tax levy is calculated at $4,964,520 and Fund 39 levy is calculated at $141,886.  The mill rate is estimated at $9.03, a decrease from $10.57 in 2015-2016 due to the final settlement of the referendum approved debt.

2016-2017 Dates to Note  August 15, 2016: Annual Meeting & Original Budget Hearing  September 1: First Day of School  September 16: Student Membership Count Date  October 1: DOR Tax Apportionment Value Certification  October 14: DPI Certifies Equalized Aid and Notifies Districts of Vouchers  Original Budget Revised  November 1: Tax Levy Approved by School Board  November 7: Tax Levy Report Due to DPI  November 10: Tax Levies Certified to Municipalities

General Fund Budget Audited Unaudited Budget GENERAL FUND 2014-15 2015-16 2016-17 Beginning Fund Balance 4,740,066.01 3,389,158.82 4,111,230.45 Ending Fund Balance 3,389,158.82 4,111,230.45 4,088,147.48 REVENUES & OTHER FINANCING SOURCES Transfers-In (Source 100) 11,992.78 250,524.68 0.00 Local Sources (Source 200) 4,932,456.21 5,329,195.84 5,097,020.00 Inter-district Payments (Source 300 + 400) 723,727.25 750,639.21 824,784.00 Intermediate Sources (Source 500) 5,231.00 6,829.56 6,800.00 State Sources (Source 600) 7,152,972.96 6,801,404.08 6,805,031.00 Federal Sources (Source 700) 243,142.80 263,958.77 237,311.00 All Other Sources (Source 800 + 900) 61,313.88 62,744.45 22,000.00 TOTAL REVENUES & OTHER FINANCING SOURCES 13,130,836.88 13,465,296.59 12,992,946.00 EXPENDITURES & OTHER FINANCING USES Instruction (Function 100 000) 6,709,589.05 6,614,202.67 6,515,509.83 Support Services (Function 200 000) 6,288,613.61 4,617,773.64 4,762,184.90 Non-Program Transactions (Function 400 000) 1,483,541.41 1,511,248.65 1,738,334.24 14,481,744.07 12,743,224.96 13,016,028.97 TOTAL EXPENDITURES & OTHER FINANCING USES

General Fund Revenues  Equalization aid (49.2%) and local taxes (38.2%) make up 87.4% of the District’s revenue. Taxes Local Revenue Open Enrollment Equalization Aid Other State Aid Federal Sources Other

Tax Levy  The property tax is an Year Levy estimate using 2015-2016 12-13 $5,313,145 property values (with 0.5% increase), student 13-14 $5,310,318 membership data and 14-15 $5,477,196 July 1 aid estimates. This figure could change 15-16 $5,943,428 following the October 15 16-17 $5,106,406 aid certification and actual property values.  The building debt has been repaid, and approx. $630,000 debt levy is eliminated in 16-17.

Tax Levy Mill Rate  The mill rate is a Year State Avg. Dist. Avg. number used to equate Mill Rate Mill Rate the amount of taxes that 12-13 $10.21 $9.71 will be assessed on a property that has a 13-14 $10.37 $9.71 certain valuation. 14-15 $10.26 $9.68  An increase or decrease in the mill rate could 15-16 $10.25 $10.57 vary due to changes in 16-17 N/A $9.03 property values.  Proposed mill rate reflects a 0.5% increase in property values.

Enrollment Headcount – Declining Enrollment  Membership Count Dates: Third Friday in September and Second Friday in January.  Enrollment Headcount: The number of students in the seats at Mayville Schools on the count date.  Membership: Enrollment headcount – open enrolled in students + open enrolled out students.  Equalization Aid Membership: Average of 2015-2016 September and January Membership plus summer school FTE.  Revenue Limit Membership: Three year rolling average of prorated membership counts plus summer school. Enrollment Headcounts 2011 2012 2013 2014 2015 2016 Actual 1,263 1,265 1,258 1,189 1,176 1,133

Updated 9/16/2016 STUDENTS ENROLLING IN STUDENTS ENROLLING OUT  General Education  General Education Students: 119 Students: 76  Special Education  Special Education Students: 10 Students: 11 When students enroll in, their home district counts them in their membership count and receives aid and tax payments for him or New in 2016-2017 her. That district then pays all special us a general tuition fee education tuition is ($6,748 estimate 16-17). $12,000 per student.

 2016-2017 increased or new expenses:  Retained teaching staff to receive $120,000 increase  New HRA plan resulting in contributions totaling $197,499  Increase in buildings and grounds budget by $284,908  Food service deficit resulting in a fund transfer of $20,053 School District of Mayville administration continues to work diligently to decrease expenses and increase revenue to realize a balanced budget.

Focus on the Learning Environment  In 2015-2016 a hold was placed on some maintenance projects in an effort to be fiscally responsible during the remediation and repair of the Parkview Gymnasium. An estimated $127,000 in maintenance projects were placed on hold.  In 2016-2017 a renewed focus on the learning environment adds $284,000 to the 2016-2017 budget for items including:  Building and system maintenance and repair  Landscaping and parking lot maintenance  Furniture  Improved staffing plan that provides each building with a designated maintenance lead

Special Education, Food Service & Trust Debt  SPECIAL EDUCATION (Fund 27): $1,004,712 transfer from general fund. Anticipated decrease in student count.  FOOD SERVICE(Fund 50): $19,033 transfer from general fund. Change in food program with goal to increase participation.  Trust Debt: $141,886 levied with $559,639 remaining debt on June 30, 2017.

Janel DeZarn, Business Manager 920-387-7963 ext. 1007 jdezarn@mayville.k12.wi.us

 Review Funding Wisconsin Public Schools Exercise  Brief Presentation Excerpted from the August 15, 2016 Annual Meeting and Budget Hearing  Review September 16, 2016 student count numbers