Norwood Village 2016 Annual Meeting Jan 9 2016 Agenda Emergency - PowerPoint PPT Presentation

Norwood Village 2016 Annual Meeting Jan 9 2016

Agenda

Emergency Preparedness Barbara Houplin Garcia Citizen Corps Council Office of Emergency Management

Introductions & Roll Call Secretary Jane Mueller Welcome new neighbors ! Jane has a welcome packet for you  2015 Board Members  Roll call  Do we have a quorum ?  Quorum = 25% *89 homes = 23 members (present or proxy) http://www.norwood-village.com/wp- content/uploads/2014/05/ByLaws2009.pdf

Reading of the minutes Secretary Jane Mueller Is there a motion to accept the reading of the minutes ?  Minutes from 2015 Annual Meeting were distributed in email prior to the meeting.  They are also available on our website  http://www.norwood-village.com/?page_id=468

Meeting Protocol Our goal is an orderly and efficient meeting  Be prepared, be respectful and stay on point  You have 3 minutes to make your comment  State your name and employ the W.A.I.T strategy before you begin

Report of the President 2015 Highlights/Lowlights  2015 Highlights  Maintenance costs reduced by $1000  Green Clean Event & “free” dumpster from CoB  Significant progress on addressing delinquent accounts & local code violators  2015 Lowlights  New amendments did not pass  legal fees = over budget  Bench project stalled by red-tape

Report of the President 2015 Common-Area Maintenance Review 2015 Summary: > $1000 savings over 2014 Owner involvement keeps costs down and quality up !

Report of the President 2015 Code-Compliance Violators  Background  Many (> 10) neighbors had complained about lot F-10 up-keep  Neighbors worked with Jubilee- Reach as a community-service -day requested by lot F-10 to trim, clean, weed & mow. March 2015 F-10  Issue Community Service Day  Unlicensed/Junk cars were to be removed and F-10 owner would Hearing date is set for removing junk receive $500/car, but owner refused after multiple conversations offering cars from Lot F-10 additional incentives. 10AM Wed Feb 17, 2016  Junk cars are a City of Bellevue Code Bellevue City Hall (450 110 th Av NE) Violation Neighbors are urged to attend and may  CoB Code Compliance has contacted comment Lot F-10 ~ 8 times between March- Dec 2015 on removing junk cars but FAILURE TO COMPLY WITH THIS REQUEST FOR VOLUNTARY owner has refused COMPLIANCE MAY RESULT IN THE ISSUANCE OF A CIVIL VIOLATION NOTICE PURSUANT TO BCC 1.18.040, WHICH BY ISSUANCE SETS A DATE FOR YOU TO APPEAR BEFORE THE CITY’S HEARING EXAMINER AND CARRIES POSSIBLE Code violations: LUC 20.20.470 & 20.20.590.K.1 MONETARY PENALTIES OF UP TO $500.00 FOR EACH DAY THE VIOLATION(S) CONTINUE TO EXIST. See BCC 1.18.040(E).

Report of the President Neighborhood Green Clean Getting involved = Lower Cost/Better Quality

Report of the President Neighborhood Green Clean BEFORE AFTER Lower Cost/Better Quality  Very special thanks !  Cindi Smith, Jane Mueller, Carol Ross, Peter Van Breda, Leslie Andrews, Bill Kearns, Wendy Gilliland and Mike Weaver

Do you know your Neighbors ? Updated 9/26/15 Macdonald Cassens Tower Cowgill Heartfield Lai Want an owner Map & Contact info ? Ellis Coppins Send a request to: Linn St George Moore Small Myerchin Druidis Kwiram Thomas norwood-village@gmail.com VanWolvelaer Rauch Wertheimer Baker Weiss/Wick Cook Toy Shields Rutledge Bean Long Sarao Song Van der Hoven Cohen Cunningham Haustveit Devoto Bray Safra Hummel Cohen Vanik Jacobs Moss Bobick Van Breda Gillin Polus/Mueller Allison Lane Anderson Johnston Smith Oakdale Weaver Norwood Rhatigan Andrews Milligan Zuppinger Kearns Levin Vernau Bourgeois Soreno Lorge Edwards Cheng Gilliland Ng Gilliland Prosser Thorne/ Henneberry Miller Miller Brabec Slaugh Ely Norwood Ernst Nelson Wu Rybar Schaer Heys Charter Properties Terada Hoffman Infiesto Hu Pelzel De Sa e Silva

Report of the President 123 rd Ave Sidewalk Project Update new sidewalk • Construction starts Jan/Feb 2016 • Sanders General Construction has been awarded the contract • ~ 120 working days to complete New Sidewalk Ends/Starts Here Existing “asphalt” side walk to remain as is

2015 Annual Meeting Presidents Report Results re-cap Amendment Status re-cap We received 38 votes …but we needed 45… so the amendments did not pass The board has spoken-to/us- mailed/emailed everyone on our list  Changing declarations requires a majority vote (notarized) of all lot owners  Based on 2015 Annual meeting results --- we assumed 45 votes was achievable  Voting Breakdown  38 = Yes. Notarized Votes Received  10 = No (felt amendments were too restrictive)  11 = Would review and sign but did not after multiple contacts  27 = Would not commit after multiple contacts  3 = New neighbors, did not sign

Presidents Report Legal Fees = Over budget  We engaged with a lawyer to draft the amendments  From our lawyer: “ If my work is limited to preparing the amendment documents based on the measures voted on at the annual meeting and advising the Board on the procedure, then I think it could be done around the $2000 budget or slightly more, but it would be tight. "  We were billed for $3450  Lawyer said he underestimated the work  We negotiated this down to $2400 as falling within the definition of “slightly more” than $2000

Presidents Report Swim Club Lease Preview  Existing lease expires March 31, 2017  Plan is to continue leasing the land to Norwood Swim Club. Discussions will start this year on new lease.  Rent = $400/year (2007) + 3%/year increase  Taxes/improvements = Paid by Swim Club  Parking = City of Bellevue will continue to provide gravel for parking lot. We will discuss adding parking lot signage (e.g no overnight parking,etc) w/ Swim Club

Report of the Committees ACC Chair Bob Weiss  New Houses in Norwood Our Declarations New Houses ! Not everyone may like this style … but it meets the requirements of 1 ½ stories with 2 car garage

Report of the Committees ACC Chair Bob Weiss  1 ½ Stories & Dormers STORIES The number of stories a building has reflects its height by counting the stacked floors. If a building has dormer windows inset into the roof, that top section of the building is called a 1/2 story. DORMER A window opening at the roof level, topped by a front gable or shed roof

Report of the Committees ACC Chair Bob Weiss  ACC Elections  Several ACC positions are up for re-election  We are looking for new ACC members for a 2 year term to fill these vacancies  Goal = 1 rep from each block  If no new volunteers seek election, existing representatives may be re-elected

Election of Trustees  3 board positions are open  1x3-year term  2x2-year term  Jimmy Sarao & Peter Van Breda have been nominated

2015 Income & Spending Treasure Bill Kearns 2015 2015 Versus (budget) (actual) Budget Current Year Dues 11,125 15,712 4,587 Dues Owed Prior years - - Rent Income 4,100 3,743 (357) Interest and Other Income 75 - (75) Total Income 15,300 19,455 4,155 Annual Meeting 500 400 (100) Area Development - - - Bookkeeper 750 786 36 Communications 120 132 12 Corporate Filing Fee 10 10 - Drainage 1,200 1,314 114 Insurance 2,400 2,219 (181) Legal and Professional 2,000 2,400 400 Misc - - - Common Property Maintenance 3,600 1,952 (1,648) Post Office Box 200 200 - Printing, Stamps, etc 275 153 (122) Real estate taxes 3,600 3,374 (226) Social - - - View Cutting Subsidy - 1,035 1,035 Clean Up Dumpster - - - Banking fees - - - Total Expense 14,655 13,975 (680)

2015 Financial Position Treasurer Bill Kearns Balance Sheet 12/31/15 Cash on Hand $13.5K CD $11.0K Accts Rec $7.7K Liens Property A ~ $700 Property B ~ $500 Property C ~ $750 Property D ~$1,450

2016 Pre-Paid Dues Proposal Treasurer Bill Kearns Buy 3 Prepay 4 years Get 1 Free $125 $125 $125 FREE Why should we do this?  Requested by many members  Incentive to paying dues (25% discount) Terms and Conditions:  Still enables the Board to 1. If dues change in the future, a credit meet financial obligations or additional charge will be made to  Reduces accounting costs your account.  Allows the board to collect 2. Account details are tracked in delinquent accounts. accounting software. 3. No refunds

2016 Budget Presentation Treasurer Bill Kearns 2014 2015 2016 (budget) (budget) (budget) Current Year Dues 11,125 11,125 11,125 Dues Owed Prior years 7,300 Rent Income 4,000 4,100 4,100 Interest and Other Income 570 75 25 Total Income 22,995 15,300 15,250 Annual Meeting 900 500 500 Area Development 300 - 300 Bookkeeper 1,000 750 1,250 Communications 560 120 240 Corporate Filing Fee 10 10 10 Drainage 950 1,200 1,200 Insurance 2,400 2,400 2,400 Legal and Professional - 2,000 - Misc 200 - 200 Common Property Maintenance 3,400 3,600 1,800 Post Office Box 200 200 200 Printing, Stamps, etc 275 275 275 Real estate taxes 3,400 3,600 3,600 Social 200 - 200 View Cutting Subsidy 250 - - Clean Up Dumpster - - - Banking fees 72 - 72 Total Expense 14,117 14,655 12,247