NORTH NSW CONFERENCE TOWN HALL MEETINGS Welcome
TOWN HALL MEETINGS Constituency Meeting Logistics Constitution Changes North NSW Conference Strategic Plan Best Use of 112 Lake Road Questions
YOUR Constituency meeting is the highest governance ROLE body of the conference AS A Elected representative of DELEGATE your local church Know the content of the book and agenda Make prayerful and informed decisions
CONSTITUENCY MEETING LOGISTICS Date Time September 15 9am – 5pm Location Notes Connections Tent, Stuarts Please arrive by 8.30am • Point Convention Centre to register Lunch provided •
Accommodation Register at the link that has been emailed to you: (https://nnsw.adventist.org.au/2019-constituency) Accommodation Meals Additional accommodation Personal caravans Breakfast provided to Extra nights • • • and tents – site fees those staying in accommodation can paid by the overnight be booked directly conference for three accommodation with Stuarts Point nights Convention Centre Lunch provided for all • Other accommodation delegates • is for Sabbath evening only
Buses Provided Register at the link that has been emailed to you (https://nnsw.adventist.org.au/2019-constituency) KINGSCLIFF KINGSCLIFF Leaving from Kingscliff Leaving from Kingscliff Church at 2.00pm, Church at 3.30am, Sabbath, September 14 Sunday, September 15 SEPT. 14 SEPT. 15 AVONDALE AVONDALE Leaving from Avondale Leaving from Avondale Memorial Church at Memorial Church at 3.00pm, Sabbath, 4.30am, Sunday, September 14 September 15
Electronic Voting
Errors in the Constituency Meeting Book 1. Front Cover – small “d” in Seventh -day Adventist 2. Table of Contents: - Young Adult Ministries 174 - Youth Ministries 182 - Current Constitution 186 - Proposed Constitution 200
Errors in the Constituency Meeting Book There is no Trust Services Report The incorrect ACS/ADRA Report was included Page 13 – Paragraph 6.9, last sentence “if” not “is” Page 14 – Paragraph 8.9, delete “Both” and “and Nominating ” Page 16 – Paragraph 9.2, second last sentence insert “not” after “should” and before “serve” Page 25 – Paragraph 9.2, second last sentence insert “not” after “should” and before “serve” Page 200 – New Article 2 and 3 – There are some missing deletions
Nominating Committee The Nominating Committee is a committee of the Constituency Meeting in Session. Therefore its work and reports are to be discussed at the Constituency Meeting. If there is any matter about the committee, the process or its membership, it is the Constituency Meeting that must deal with it at the time appointed. Any questions about the nominating committee process can be directed to the chair. Pr Jorge Munoz – aucpresident@adventist.org.au
Additional Questions Constituency Meeting, Constitution, Governance - Pr Paul Geelan – paulgeelan@adventist.org.au Financial - Russell Halliday – russellhalliday@adventist.org.au
CONSTITUTION CHANGES
Process for Constitution Change General Conference Model Constitution South Pacific Division Amendments In Consultation with Australian Union Conference Constitution Committee Executive Committee Constituency Meeting
For successful amendment to the constitution “The motion is passed at the regular constituency meeting by a majority of not less than two-thirds of the delegates present and voting. ” NNSW Constitution, Article 14 Constituency Meeting Book, page 198
Local Church Representation Model constitution states: • “…In conferences with 7,500 or more members the recommended ratio is one per church plus one in 40” • If this were accepted: • Currently – 2 per church, plus one per 25 member (619 regular delegates) • Proposed – 1 per church, plus one per 40 members (370 regular delegates)
Executive Committee Recommendation Page 204 of Constituency Meeting book Article 9, Section 1, a. • Currently – 2 per church, plus one per 25 member (potential of 619 regular delegates) • Proposed – 2 per church, plus one per 40 members (potential of 436 regular delegates)
Other Conferences in Australia Regular Organised Delegates Conference Membership Churches Regular Delegates Ratio Est. Tasmania 1,200 11 1 per church + 1 in 10 10 131 South Australia 3,000 29 2 per church + 1 in 25 279 South New Zealand 2,200 22 1 per church + 1 in 12 12 205 Western Australia 6,500 39 1 per church + 1 in 15 15 472 Northern Australia 2,700 26 1 per church + 1 in 25 25 134 Greater Sydney 9,600 66 2 per church + 1 in 2 25 25 516 South New South Wales 2,900 31 2 per church + 1 in 25 25 178 Victoria 11,000 80 2 per church + 1 in 25 25 600 North h New South th Wale les s 12,000 000 66 66 2 p per church h + 1 i in 25 25 619 619 South Queensland 12,300 82 1 per church + 1 in 30 30 492 North New Zealand 10,700 61 2 per church + 1 in 100 100 229
Advantages • Closer to the actual number of delegates attending • Possible regular delegates 583 • Registered delegates 491 2015 • Attending delegates 380 • Possible regular delegates 619 2019 • Registered delegates 493
Advantages • Closer to local churches capacity to engage volunteers to be delegates • Balance of stewardship v’s effective governance • “Right sizing” the number of delegates enables a greater opportunity to participate
Disadvantages • Less people given the opportunity to attend and vote at the constituency meeting
Size of Executive Committee Page 211 of Constituency Meeting book Article 13, Section 1, a. Currently the three officers, plus twelve for a total of fifteen (15) Proposed to be the three officers, plus ten for a total of thirteen (13)
Model Conference Constitution Recommendation “The Conference in regular constituency meeting shall elect an Executive Committee which shall consist of the President, Secretary, Chief Financial Officer and _______additional elected members. [In conferences with a membership of 7,500 or more, the committee shall be nine or thirteen. ] The number of additional members shall be balanced as evenly as possible between laypersons and denominational employees, at least one of which shall be a field pastor, while ensuring that necessary skills are represented. ”
Principles of Executive Committee Size Big enough if: • Discharge the committee’s workload • Ensure an overall adequacy of skills and competencies • Populate the Executive’s sub committees (as applicable) • Give a diversity of perspective to the Committee’s deliberations • Encourage engaged deliberations
Principles of Executive Committee Size Too big if: • Discussion is constrained and it is difficult for all members to meaningfully engage in and contribute to deliberations • Ease of interpersonal relations at the committee table is inhibited • Committee members struggle to know their fellow committee members sufficiently to gain trust and confidence in them.
Election Process Pages 205 to 209 of Constituency Meeting Book Article 10, Section 3, “The Election Process”
Three Committees • Selection Committee • Nominating Committee • Appointments Committee • When do they meet? • And what do they do?
Current Election Process Approx. 3 months Officers 4 months Departmental Directors 4 years Executive Committee Nominating Selection Committee Committee + Appointments Representative Committee 4 years from each Constitution church Committee Executive Comm. + 10 15 to 21 new members Constituency Constituency Meeting Meeting
New Election Process 3 months Officers Executive Committee At the Nominating 4 years Constituency Committee 3 months Meeting Add. 6 Persons for Appointments Committee Add. 6 Persons for Nominating Committee Constitution Committee Appointments Nominating Committee + 6 Selection Committee 3 years & 9 months Committee Departmental Directors Appointments Appointments Representative Vacancies in quadrennium Committee Committee + 6 from each church Executive Comm. + 6 Constituency Constituency Meeting Meeting
Role of Committees No. of When Committee How Elected? Composition Duties Members Active? Selection 66+ One representative Lay people and On the day of - Six additional Committee from each church* in pastors from the members for the conference local churches Constituency Appointments elected by the local Meeting only Committee church - Six additional members for * Churches of more than 500 Nominating members entitled to Committee additional representatives - Constitution Committee
Role of Committees No. of Committee How Elected? Composition When Active? Duties Members Appointments 20 Executive Committee Union At conclusion of - Appoint Committee selected by the President, the Departmental Nominating Committee, Executive Constituency Directors Plus, Committee Meeting, then - Fill casual Six additional members Members, lay until the vacancies until the selected by the people and commencement next Constituency Selection Committee pastors from of the Meeting local churches Nominating Committee
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