Nakkertok 42 nd* Annual General Meeting October 27 th , 2018 - PowerPoint PPT Presentation

Nakkertok 42 nd* Annual General Meeting October 27 th , 2018 Nakkertok South - Blue Room * Nakkertok was incorporated in Feb 1975 and we suspect the 1 st AGM was in 1976

To achieve excellence in cross-country skiing and to grow the interest in skiing within the Ottawa/Gatineau region, Mission through a club community that provides facilities and learning support to all ages of skiers and their families Mandate Enable individuals and families to enjoy cross-country Recreation A Cross Country skiing in a safe, family-friendly environment that teaches cross country ski techniques and the benefits and Community enjoyment of outdoor activity Provide coaching and training for competitive cross Racin g Competitive country ski racers that allows them to pursue and Program achieve their full potential in cross-country ski competition Create and maintain high quality cross country ski facilities Quality Facilities that can support both recreational skiing as well as host high caliber cross-country skiing competitive events We will collaborate with, and provide support to other organizations pursuing similar mandates in the Ottawa/Gatineau region.

AGM Agenda • Board of Directors’ Report • Approval of the Minutes of the 2017 Nakkertok AGM • Nakkertok’s Audited Financial Statements for 2017 / 2018 • Motion to Approve the Auditor of the Nakkertok’s 2018 / 2019 Financial Statements • Motion to Elect Members to the Nakkertok Board of Directors • Other Business? • Meeting Adjourned 3

Board of Directors’ Report • Nakkertok Programs Update • Nakkertok Events Calendar • Nakkertok Nationals Update • Nakkertok Trails and Facilities Update • Nakkertok North Update • Nakkertok Sponsors 4

Nakkertok Programs: Learn to Ski Numbers • Mud Monsters: 63 • NS LTS Sessions capped at max 140 skiers – registration still open • YTD – NS: Sat AM : 72 (incl 3 adults) – NS: Sat PM : 56 (incl 0 adults) – NS: Sun PM: 117 (incl 20 adults) – NN: Sun PM: 22 (incl 1 adults) • NS #’s running behind this time last year 5

Nakkertok Programs: Learn to Ski Leaders • Director (Board Rep): Looking for volunteer!!! • Head of Hares: Looking for volunteer • Mud Monsters Coordinator: Jessica Tivney • Saturday AM Coordinator: Bryn Lander / Anders Knudby • Saturday PM Coordinator: Looking for volunteer • Sunday PM Coordinator: Janis Ellis-Claypool • Val-des-Monts Coordinator: Annik Wills Please be in touch with Andrew Hurst (learn-to- ski@nakkertok.ca) if you are willing and interested in any of these spots (or know someone who might be). 6

Nakkertok Programs: Racing • 255 Athletes up from 236 last year • From 2011 to 1995 YOB (mini RR, RR, Juv, Jun, NJDT) • Athletes will attend local, provincial, national and international races • Race Director: Lisa Allan *new* • 3 Full Time Coaches 3 Paid Youth Coaches – Kieran Jones - Jesse Williams – Kevin Shields (*welcome*) - Kat Denis – Geoff Tomlinson - Alex Slobodian • 1 Paid Part-time Wax Tech: Nic Clifford + MANY Volunteers: Coaches/Waxers/Chaperones/Drivers/…….. 7

Nakkertok Programs: Adventure • 76 Athletes enrolled in the program! • Head Coaches: Anita Netherton and Heather Erven. Managing team: Kevin Thomson, John Cuddihy, Jochen Lang and Eric Ross. • Boom in the youngest age group (Fishers) and great retention/ growth in the oldest group (Leaders). • Last year 3 athletes successfully completed their Half Ski Marathon at the Canadian Ski Marathon. 93 Nakkertok youth skiers completed 340 sections of the CSM! 8

Nakkertok Programs: Paranordic • 1 st year ever at Nakkertok **new** • Championed by Benjamin Campin: (PN Coach) • Categories: Standing, Sitting, or Visual Impairment • Options: Dryland and Snow, or on Snow Only Thank-you Benjamin! 9

Nakkertok Programs: Ski4Life • For adults interested in improving skiing and staying fit for life • Options: Dryland and/or On-Snow • Registrations YTD – Tues Evenings: 24 (Rob Smith) – Wed Afternoons **new**: 8 (John Lewis) 10

Events @ Nakkertok • Nov. 4 Fall Fun Run • Dec. 15/16 Nakkertok Alumni Candy Cane Cup & OCUP#1 • Dec. 26 Boxing Day Burnoff • Feb. 3 Weber Loppet • Feb. 12 and 19 HS OFSAA qualifying races • Feb. 23 Cookie Race • Mar. 3 Thea's Race • Mar. 13 – 20: 2019 Canadian Ski Championships • Mar. 30 Nakkertok Enduro • Apr Nakkertok Spring Meeting and Volunteer Awards 11

2019 Canadian Ski Championships • 92 nd running of the Ski Nationals • 2019 Awarded to ENGNE – Nakkertok, Skinouk, Chelsea, Gatineau Loppet – Hosted at Nakkertok: March 13 to 20 th • Nakkertok is paid for facility use • Nakkertok proportionally shares in the profits based on number and type of volunteers • Anticipated – 850+ skiers from across Canada and the US – Plus skiers to prep for World Cup finals in Quebec City the following weekend 12

2019 T&F improvements* • Parking and Roads • Add gravel for springtime use • Replace drainage • Widen roadway at the top of the hill • Add signage and lighting • Ski Trail Network • Reapply for FIS certification existing trails plus new 7.5km • New Sunrise extension, plus the • Level, widen and smoothen trails for lower snow level • Improve drainage as required • Snow Making Network • Extend piping network: i) North under Powerline, ii) West up Peri’s way, iii) up Jackrabbit climb • New Timing Palace 13 * Funded mostly through grants to ENGNE because of the 2019 Canadian Ski Championships

Other Trails and Facilities Activities: • Test vinyl flooring in front of chalet • Rework old timing building as club wax room • Rework rear staircase in barn • Paint Mini Me + • Looking at fundraising options for Lit Trail Expansion (+1km trails and parking lot)

Nakkertok North including VdM Lands 15

Nakkertok North  VdM became the owner of the property/buildings effective May 11, 2018  Nakkertok will during the ski season:  Continue to manage trails and facilities on VdM and non-VDM lands  Be reimbursed for management on VdM lands  VdM will  Invest in the property, including taking care of major building expenses  VdM residents will  Be able to use the trail system free of charge  Become Nakkertok members to access LTS programming at Nakk North  A Management Committee has been set up: • Comprised of voting representatives from VdM Council, Nakkertok, Ski de Fond des Colines, and 2 citizens from VdM (and well represented by Nakkertok members) • Will allow Nakkertok members to use the VdM lands and buildings free of charge • Is tasked with developing a strategic plan for the area with skiing and non-motorized use a primary focus • Significant future investments into the facility are possible Thank-you John Stephenson!!! From a member perspective, NN will remain basically the same. From a club investment perspective, NN is becoming self sustaining 16

Nakkertok Sponsors Reminder: Fresh Air’s Nakkertok Week: Nov 5-11

Getting to a More Sustainable Club • gone to positive (+) – Nakkertok North • trending to positive (+) but work to be done – QC membership ~ 10% – Hiding in the heart of Cantley and the Outaouais • in progress – Enhanced Nakkertrak profitability – Making the most of Nakkertok spare capacity (weekday, daytime) – Skifast – BoD operational metrics and institutional memory • new positives – 3 rd year of Nakkertrak – Snowmaking has made the ski season more predictable – 2019 Canadian Ski Championships 18

Approval of Past Minutes • Seeking a Motion to approve the minutes of the 2017 Nakkertok AGM 19

2017/18 Audited Financial Report to Members and Appointment of Auditor for 2018/19

Statement of Operations FY17/18 FY16/17 Diff Revenue Program Fees 254,145 246,218 7,927 Memberships 99,725 102,970 (3,245) Events 82,436 68,407 14,029 Grants, sponsorships & donations 51,590 63,263 (11,673) Other 36,610 28,597 8,013 Amortization of deferred capital contributions 25,400 18,657 6,743 Total Revenues 549,906 528,112 21,794 Expenses Program Delivery 319,661 274,360 (45,301) Trails & Facilities 106,137 101,456 (4,681) Administration & Insurance 85,981 69,675 (16,306) Depreciation and amortization of fixed assets 53,272 59,512 6,240 Total Expenses 565,051 505,003 (60,048) Net Surplus / (Loss) (15,145) 23,109 (38,254)  Excluding Depreciation we were $12,727 net positive on operations.

Statement of Financial Position FY17/18 FY16/17 Current Assets 214,575 281,512 Capital Assets 412,966 321,455 627,541 602,967 Current Liabilities 47,139 32,867 Deferred Capital Contributions 286,438 260,991 Net Assets 293,964 309,109 627,541 602,967 22

Net Assets FY17/18 FY16/17 Unrestricted Reserves 75,889 78,676 Internally Restricted Invested in capital assets 126,528 134,837 Capital Reserve 50,000 50,000 Racing Program Operational Reserve 20,000 20,000 General Operational Reserve 20,000 20,000 Racing Program Fundraising Reserve 1,547 5,596 Total Net Assets 293,964 309,109 * The RP reserve was understated by $8186 and will be corrected in FY18/19 23