Monthly Webinar Series March 2019
Today’s Agenda Announcements/Trial Updates Ellen Mowry & Scott Newsome Mt. Everest & Rowing Competition Christina Grabarits Top Enroller Christina Grabarits February Webinar’s Polling Results & Lessons Learned Karen Lane Recruitment Tips and Trends Karen Lane Q&A All
Announcements/Trial Updates ELLEN MOWRY & SCOTT NEWSOME
Study Updates – Enrollment THANK YOU to activated sites for continuing to screen and enroll patients! We now have 39 sites activated and 107 patients enrolled as of 3/5/19! REMINDERS: When consenting patients for the trial, please document the consent process, as detailed in the protocol and MOP, and upload signed consent form and completed DOC process form to VISION database under Source Docs tab, item # 10. PLEASE ENTER VISIT DATA WITHIN 1 WEEK OF THE VISIT AND UPLOAD PDFs of SOURCE DATA SO WE CAN MONITOR THE DATA! We need all visit CRFs to verify the data. CRFs may be scanned as a single PDF, if preferred, and uploaded under Source Docs tab, item # 9. ______________________________________________________________________________
Other Study Updates The in-person Study Advisory Committee (SAC) meeting was held last week and we want to thank all investigators and stakeholders who participated! Ideas to improve recruitment were shared and we have begun to implement some of them: ◦ NMSS is sending another trial alert email to new states with activated sites on 3/25/19. ◦ We have added a map to our trial website showing cities/states with participating sites. ◦ We are exploring with the CMSC an outreach effort aimed at private practice neurologists and clinicians who may refer to the trial (utilizing our IRB approved provider flyer). ◦ Stay tuned for additional ideas! We welcome your suggestions and are here to help you!
Happy National MS Awareness Month! MS in the news! Watch this Good Morning America interview with actress Selma Blair, who recently was diagnosed with MS and is raising awareness to help those like her!
Hot off the press! Monthly Bulletins are rolling out and are chock full of important information! These bulletins can be used as a point of reference for site personnel throughout the study! Just last month Blake Dewey’s 11 MRI Refreshers were featured. Be sure to print out that issue & make sure your team members each have a copy on hand!
Where to find recruitment materials and bulletins http://treat-mstrial.org/
The Mount Everest Climb CHRISTINA GRABARITS
ELEVATION Mount Everest Contenders Activated Sites 65.6 1. RWJ Barnabas Multiple Sclerosis Comprehensive Care Center 40.5 2. Georgetown University 31.1 3. Oklahoma Medical Research Foundation 30.4 4. Hackensack University Medical Center 27.7 5. Icahn School of Medicine 6. University of Michigan 23.5 7. Wayne State University 20.2 *Not fit to scale
Activated Sites 1. Johns Hopkins University 21. University of Washington 2. Christiana Care 22. Central Texas Neurology Consultants 3. Advanced Neurology Specialists 23. University of Miami 4. University of Vermont 24. Ohio Health 5. New York University School of Medicine 25. University of Utah 6. University of Florida Gainesville 26. University of Maryland 7. Swedish Medical Center 27. Neurology Specialists of Tidewater 8. Norton Neurology Services 28. Dignity Health Sacramento 9. University of Alabama at Birmingham 29. Providence Health 10. University of Rochester 30. Allegheny Health Network 11. University of California at San Francisco 31. Billings Clinic 12. University of Kansas Medical Center 32. Massachusetts General Hospital 13. Columbia Presbyterian 33. Cedars Sinai 14. Mayo Clinic 34. University of California San Diego 15. University of South Florida Health 35. Barrow Neurological Institute 16. Stony Brook University 36. Rush University Medical Center 17. Vanderbilt University Medical Center 37. University of California Los Angeles 18. University of Louisville 38. University of Massachusetts Worcester 19. Baylor Scott & White Health 39. Geisinger Clinic 20. University of Cincinnati
Mount Everest Standings Rank Activated Sites Final Points 1 Christiana Care 134.5 2 Norton Neurology Specialists 130.9 3 Baylor Scott & White Health 120.3 4 Columbia Presbyterian 112.6 5 Central Texas Neurology Consultants 104.1 6 University of Cincinnati 102.5 7 Dignity Health Sacramento 93.0 8 Allegheny Health Network 91.5 9 University of California San Diego 89.1 10 Advanced Neurology Specialists 85.3
The Rowing Competition CHRISTINA GRABARITS
Rowing Competition Standings 1- Team E (32 points) 2- Team A (30 points) 3- Team F (25 points) 4- Team D (24 points) 5- Team G (22 points) 6- Team C (19 points) 7- Team H (14 points) 8- Team B (12 points)
Rowing Competition Standings Site Points 1. Norton Neurology 92 2. Advanced Neurology Spc 65 Individual Site 3. UAB 63 4. UFL Gainesville 61 Competition 5. Swedish 52 6. Christiana Care/NYU 46 7. U Washington 43 8. U Kansas Med Ctr 38 9. Allegheny Health 35 10. Providence 31
Rowing Competition https://treat.preludedynamics.com
Activated Sites *AS OF TUESDAY 03/05/19
Recent Enrollments *AS OF TUESDAY 03/05/19
Monthly Randomization Race February’s Top Performers: Site Randomizations Norton Neurology Services 6 Johns Hopkins University 3 New York University School of Medicine 2 Mayo Clinic 2 Baylor Scott & White Health 2 Total in February 21
February’s Top Enroller: Norton Neurology Services $50
Poll Results from the February Webinar KAREN LANE CLINICAL COORDINATING CENTER JOHNS HOPKINS UNIVERSITY
Poll #1: Physician flyers are/were sent to: (check all that apply) 64.7% 58.8% 23.5% 0.0% A. COMMUNITY CLINICIANS AT B. COMMUNITY CLINICIANS C. DEPARTMENT CLINICIANS AT D. DEPARTMENT CLINICIANS ACTIVATION REPEATEDLY ACTIVATION CONTINUOUSLY
Poll #2: Physician flyers are distributed at rounds and departmental meetings continuously 68.0% 16.0% 12.0% 4.0% A. YES, AT EVERY MEETING B. YES, OCCASIONALLY C. YES, AT ACTIVATION D. NOT YET USED THIS TECHNIQUE
Poll #3: Physician flyers have been: (check all that apply) 76.5% 64.7% 5.9% A. PRINTED IN NUMBERS ≥100 COPIES B. PRINTED WITH LOCAL TEAM CONTACT INFO C. APPROVED BY MY LOCAL IRB
Poll #4: Physician flyers have been effective at my site 65.2% 17.4% 8.7% 4.3% 4.3% A. STRONGLY AGREE B. AGREE C. TOO EARLY TO KNOW D. DISAGREE E. STRONGLY DISAGREE
Poll #5: New patients get the patient brochure: (check all that apply) 83.3% 50.0% 38.9% 33.3% 5.6% A. WITH RECENTLY B. IN WAITING AREAS C. FROM CLINICIANS D. AFTER REFERRAL TO E. IF REQUESTED DIAGNOSED PATIENT DURING THE 1ST VISIT STUDY TEAM APPOINTMENT MAILERS
Poll #6: How many patient brochures have you distributed? 45.0% 25.0% 20.0% 5.0% 5.0% A. NONE B. LESS THAN 10 C. 11-25 D. 25-50 E. >50
Poll #7: New patients may be first aware of the TREAT-MS study when a: (check all that apply) 100.0% 13.6% 4.5% 9.1% A. TRIAGE NURSE HANDS A B. COORDINATOR REVIEWS CLINIC C. COORDINATOR MAILING D. PHYSICIAN DURING THE FIRST BROCHURE IN THE NEW PATIENT SCHEDULE 1 WK. AHEAD & CALLS APPOINTMENT KIT THE PATIENT
Poll #8: Deck cards have been: (check all that apply) 83.3% 11.1% 5.6% 5.6% 0.0% A. SENT ONCE TO B. CONTINUOUSLY PUT OUT C. SENT TO COMMUNITY D. GIVEN TO RESIDENTS E. CONSIDERED BUT NOT DEPARTMENT COLLEAGUES AT ROUNDS/MEETINGS CLINICIANS MONTHLY YET USED
Poll #9: Deck cards have been: (check all that apply) 87.5% 12.5% 12.5% 0.0% A. DISTRIBUTED IN NUMBERS ≥20 B. PRINTED WITH LOCAL CONTACT C. APPROVED BY MY LOCAL IRB D. CONSIDERED BUT NOT YET COPIES INFO USED
Recruitment Tips and Trends KAREN LANE CLINICAL COORDINATING CENTER JOHNS HOPKINS UNIVERSITY
Results & Call for Your Contributions Thank you for helping TREAT-MS know more about your recruitment methods.. Send an email with your best tip or suggestion! For instance, have you used MyChart of Cohort ID for screening?
• Huge challenge to reflect in a brochure what motivates people The Limits Of Materials • Content is limited in what can be said and approved • The right opportunity or not? That’s what we need you to do!
Best Practices A Quick Review
Not a seat-of-the-pants approach Recruiting for TREAT- MS… “Successful people achieve success Have a plan through the help of others, practice, and opportunity” “Deliberate practice" makes you world-class in any endeavor
Screening Clinic: Daily approach EMR based methods colleagues who are • EPIC panels /reports screening new • Electronic alerts (leverage patients Methods to existing and add simple trigger) Consider Clinic: Blitz use of Notification brochures systems • Patient/public • Automated (EMR, awareness MyChart) • Colleague awareness • Manual (triage staff, meetings) Preview appointment schedules • Current week • Future weeks
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