Minute of PACMAN kick-off meeting 20/11/2013 Participants: K. - PDF document

Minute of PACMAN kick-off meeting 20/11/2013 Participants: K. Artoos (CERN), F. Bordry (CERN), A. Cherif (CERN), P. Arpaia (University of Sannio), F. Bertinelli (CERN), L. Brunetti (LAPP), M. Buzio (CERN), B. Caron (SYMME), N. Catalan Lasheras (CERN), M. Cavellier (Sigmaphi), J. Clerc (NI), R. Corsini (CERN), K. Ernst (CERN), A. Faus-Golfe (IFIC-CESIC), N. Friedli (CERN), Jean-Frederic Fuchs (CERN), Jean-Christophe Gayde (CERN), A. Gomez (DMP), G. Cavallo (CERN), A. Hati (CERN), S. Hegarty (CERN), P. Keller (Metrolab), P. Lebrun (CERN), P. Lequerre (Eltos), H. Mainaud Durand (CERN), D. Missiaen (CERN), M. Modena (CERN), C. Rabe (CERN), M. Rothacher (ETH Zürich), S. Russenschuck (CERN), H. Schwenke (Etalon), P. Shore (University of Cranfield), J. Spronck (TU Delft), S. Stapnes (CERN), N. Steffens (Hexagon Metrology), T. Van Den Dool (TNO), M. Wendt (CERN), W. Wunsch (CERN) Agenda: - Welcome - Introduction to the CLIC project - Introduction of PACMAN and ITN management o PACMAN goals and partners o ITN management and experience dealing with EU o ITN financial management - PACMAN in details o PACMAN consortium agreement and legal aspects o PACMAN recruitment status o PACMAN training o PACMAN dissemination & outreach o Open discussion - Review of WP o WP1 metrology & alignment o WP2 magnetic measurements o WP3 Mechanics - Wrap-up discussion - Supervisory board meeting See documents under indico: http://indico.cern.ch/conferenceOtherViews.py?view=standard&confId=271510 -------------------------------------------------------------------------------------------------------------------------- CERN, 11/12/13, edms n°xxxx

Introduction to the CLIC project - According to the European Strategy for Particle Physics, CERN should undertake design studies for accelerator projects in a global context, with emphasis on proton-proton and electron-positron high energy frontier machines. - A full program concerning CLIC (Compact LInear Collider) developments has been implemented towards 2018 The CLIC workshop 2014 will take place from the 3 rd to the 7 th of February - 2014, at CERN: http://indico.cern.ch/conferenceDisplay.py?confId=275412 and will be a good opportunity to present the PACMAN project in front of the CLIC collaboration. - The PACMAN project covers several key areas of CLIC. Introduction of PACMAN and ITN management PACMAN goals and partners o Alignment requirements are very tight concerning the CLIC components: the zero of each component has to be included in a cylinder with a radius of a few micrometres over a length of 200m. A solution has been proposed for the Conceptual Design Report, but could be time and precision consuming considering the number of components to be aligned. o The objective of the PACMAN project is to propose and develop an alternative solution integrating all the alignment steps and technologies at the same time and location (CMM machine). o PACMAN project belongs to an Initial Training Network (ITN), it is an Innovative Doctoral Program (IDP) with: § 10 students working towards their PhD § Associated Partners from universities and industry o PACMAN is a golden opportunity for all the participants. ITN management and experience dealing with EU o Introduction to the ITN and IDP. o Agreements (grant agreement and agreement between hosting organization and researcher). ITN financial management o Total EU contribution: 2,671,412.70 EUR o The EC contribution is distributed in 5 categories of costs: § Living allowance § Mobility allowance § Contribution to the research/training transfer of knowledge programme expenses § Management activities, including Audit Certificate CERN, 11/12/13, edms n°xxxx

§ Contribution to overheads o Financial reporting to the EU § 1 st reporting period: September 2013 – August 2015 § 2 nd reporting period: September 2015 – August 2017 o No direct money will be given to the industry partners o The WP leaders will be added in the circuit of signature of the documents related to the orders of their workpackage. (Action: Hélène/Seamus) PACMAN in details PACMAN consortium agreement and legal aspects o The first version of the consortium agreement was sent in July with only comments from a few number of partners received. Some comments from lawyers have been added, trying to include standard clauses, which do not reflect the objectives of the project. A revised draft version of the PACMAN consortium agreement is ready and will be sent to the partners, taking into account, as far as possible, all the comments received on it. o Concerning the definitions in article 1: with the exception of the definition for “affiliates”, the definitions contained in the Grant agreement have not been repeated. The consortium budget has been renamed “project budget”. o Background Intellectual Property statements: all partners shall only list those IP to which they cannot grant access to the other partners. They cannot exclude completely access to their institute’s background IP as this is against the FP7 legal framework. When excluding access to their background IP, they shall be as specific as possible so that all partners can clearly see to which background they will not have access even though it is needed for the Project. This is in particular necessary for the research fellows of CERN who will carry out their research in part at the partners’ institutions. o The points not retained include: § Right to conclude separate confidentiality and IP agreements – this could possibly clash with the principles of confidentiality and IP access of the Agreement and thus be detrimental to the project. § Dispute settlement in court: with respect to its status as an intergovernmental organization, CERN cannot be involved in a dispute settlement in court but has to refer to an arbitration tribunal. This principle has been decided and agreed by all CERN members States. § Background IP statements that exclude access to all background IP; background statements that do not include access to any background IP. CERN, 11/12/13, edms n°xxxx

PACMAN recruitment status o 8+2 positions have been opened in 2 steps. 99 applications have been received (17.3% of female), 48 candidates have been invited to a pre- interview screening made by Sonru. o 24 candidates have been invited for an interview at CERN, 3 candidates for an interview via Skype. Two boards (for 6 positions) have already taken place. Two boards will take place on the 21 st and 22 nd of November. o CERN will establish a contract of employment for each PhD student of 24 months + 12 months. PACMAN management o The Project monitoring will consist of: § A Management Team meeting every two weeks § A Supervisors meeting every two weeks § A WP leaders meeting every six month o Schedule § Contracts start between January 2014 and summer 2014. § Secondments in industry will take place between summer 2014 and the end of 2015. § R &D and validation of the methods developed will be performed on dedicated mocks-up between summer 2014 and the end of 2015. § Validation in the common alignment test facility is foreseen mid of 2016. PACMAN training o Introduction § Training should be primarily through research on individual, personalized projects, complemented by substantial training modules in key transferable skills common to all fields. § CERN has a large training catalogue of courses and partners also have training capacities. o Industrial secondments § It will be decided by the supervisors and company responsible. o PACMAN workshops § There will be three workshops on PACMAN technical subjects. The first one will be held at CERN. o Intellectual Property and technology transfer § First introductory seminar will be organized by KT Group at CERN. § Self-study om the distance learning program by WIPO for each ESR o Role of partners and CERN § The role of industrial partners is to train the ESR in the job and in aspects that they would not find in academia. CERN, 11/12/13, edms n°xxxx