Middlefield FY 2019 Budget Proposal May 14, 2018 Board of - PowerPoint PPT Presentation

Middlefield 
 FY 2019 
 Budget 
 Proposal May 14, 2018 Board of Finance 1

BACKGROUND COMMENTS Town balance sheet and fund balances strong • Tax collection rate (FY-18) >100% • School district offers $0 increase in FY-19 vs. FY-18 budget • State funding continues to decline; expectation that reductions will continue • Town FY-19 budget currently has 0% salary increases (negotiations underway); • funding for raises anticipated in contingency account Overall year to year: outside revenue declines, town expenses down, • education costs up slightly - proposed mill rate down slightly 2

SUMMARY TABLE Table 1 FY-18 Increase Item FY-19 Rev. 11/17 (Decrease) Municipal Expense $4,918,646 $4,736,883 -$181,763 $12,148,247 Educational Expense $11,970,849 $177,398 Total Town Expense $16,889,495 $16,885,130 -$4,365 $2,990,456 $2,759,900 -$230,556 Total Revenue (Includes undesignated fund; minus elderly/FD tax relief) To Be Collected by Taxation (RE/PP/MV) $13,899,039 $14,125,230 $226,191 34.96 34.49 -0.47 (Proposed) Mill Rate Town Spending Down, RSD-13 Allocation Up, Revenue Down 3

EDUCATION AS A % OF TOTAL BUDGET Town Expense 28% Education Expense 72% School Expenses Continue @~75% 4

EXPENSE CATEGORIES - % OF TOTAL “MUNICIPAL” EXPENSES Other 7% Other Capital 2% Prof. Services 3% Park & Rec 3% Salary and Benefits 32% DMIAAB 4% Central Services 4% Levi Coe Library 6% Police 8% Public Works 11% Fire Dept.10% Debt Service 10% ~32% Employment; 29% PW, FD, Police; 10% Debt; 29% other 5

OPERATING BUDGET YEAR TO YEAR INCREASES > $5000 Table 1 Department Increase Reason $50,000 Move to join new health district 7020 Regional Health District $5,000 Training for improved salt e ffi ciency 7612 Sundry Expenses & Training (Public Works) $10,420 Increase activity; refunded w/ program fees 7705 Summer Camp Payroll (Park & Rec.) 7904 Overtime and Private Duty (Police) $15,866 50% of private duty reimbursed DMYFS/ fees $17,000 Include funding for potential increases in 9000 Operational Contingency salary and benefits $5,920 Move to Lion book circulation; comp & ben. 9703 Levi Coe Library $177,398 Increased Middlefield enrollment % 9800 Regional School District #13 Very Few Increases in Line Items 6

OPERATING BUDGET YEAR TO YEAR DECREASES > $5000 Table 1 LINE ITEM DECREASE REASON $5,000 Anticipate lower legal costs 6070 Town Counsel $5,000 Anticipate completion of legal actions 6072 Labor Counsel $5,000 Completed employee salary surveys 6085 HR Consultants 6090 Computer Network Support $16,250 New provider - lower contract costs 6219 Worker’s Compensation $6,475 Retirement of Town employee $5,000 Reduced gasoline pricing 6422 Town Vehicle Fuel $5,869 move to Medicare for some employees 6582 Health/Life Insurance $5,582 Duties combined with Building O ffi cial 7002 Zoning O ffi cer $49,173 Position eliminated; new health district 7003 Sanitarian $14,399 State restored grant for Sr. meals 7502 Senior Center Meals $8,750 Reduce budget to 5 yr spending average 7602 Equipment Maintenance (PW) $11,488 Reduce budget to 5 yr spending average 7607 Road Maintenance (PW) $26,840 85% C&B basis rather than 100% 7900 Payroll (Police) $5,000 Anticipate less housing development 8530 Planning and Zoning $27,407 Fewer single year costs 8802 Capital/Non-Recurring Fund 7 $24,570 Eliminated private hauler costs 9700 DMIAAB Operations

CHANGES VS. FIRST SELECTMAN’S BUDGET Table 1 Item Increase or Reason Decrease $8,043 Increased program fees anticipated 4534 Park & Rec Summer Camp Payroll (Revenue) 4700 Fund Balance (Revenue) $46,000 Mill Rate buy-down from undesignated fund Total $54,043 $495 Correction in Park & Rec request 7704 Lake Beseck Park Expenses $1,600 Add funds for NFPA membership /code book fees 8053 Fire Marshal Conference/Dues -$600 Reduction for movement to other line item 8354 Fire Marshal Sundry Expenses $22,716 Increased reserves for various capital items 8802 Capital/Non-recurring Fund Expense $20,000 Increase for salary and benefits raises 9000 Operational Contingency $1,000 Increase for higher current year participation 9701 Regional Hazardous Waste Total $45,211 34.49 vs. 34.66 Down 0.15 mills vs.1st Selectman proposal - Mill Rate down 0.47 mills vs. FY-18 8

CHANGES VS. FIRST SELECTMAN’S BUDGET Table 1 Item Increase or Reason Decrease CAPITAL ITEMS -$1 Rounding change 2070 Vehicle Replacements $6,600 Additional item requiring funding 2065 Senior/Disabled Bus $1,000 Add $1000 for cost of Lake Beseck retaining wall 2345 Park Improvements ext. -$30 Spreadsheet calculation 2419 Enforcement Equipment $4,000 Annual reserve requiring funding 2515 Fire Hose Replacement $7,500 new requirement by state (one time item) 2520 State EMS Plan $4,000 Annual reserve requiring funding 2559 Life Saving Equipment -$53 Spreadsheet calculation 2795 Plan of Conservation and Development -$300 Spreadsheet calculation 2801 Old Indian Trail Emergency Generator Total $22,716 9

CAPITAL RESERVE AND DEBT HISTORY/FORECAST $1,000 $750 Capital / CNR Plan ($ in thousands) $500 $250 Debt Service $0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Capital Plan Targets Balanced Spending 10

REVENUE HISTORY $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 State of Connecticut Charges for Services Other Revenues Xfers from Other Funds Revenue from $ Use State Revenue (blue bars) Decreasing 11

TOTAL TOWN EXPENDITURE HISTORY $18,000,000 $13,500,000 $9,000,000 $4,500,000 $0 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Education Assessment Total Municipal Town Expenses Held Flat Over Extended Period 12

UNDESIGNATED FUND HISTORY - % OF TOWN BUDGET - 14.00% 13.4% 12.1% 11.1% 11.1% 10.8% 10.50% 8.3% 7.5% 7.00% 3.50% 0.00% FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Board of Finance Target for Town >10%; CCM target 15% 13

TAXABLE GRAND LIST HISTORY $410,000,000 $390,000,000 $370,000,000 $350,000,000 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY18 Revaluation; Otherwise Slow Increase 14

MILL RATE HISTORY 34.96 35.00 34.49 33.92 33.67 33.24 32.84 32.15 32.50 30.00 27.50 25.00 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY18 Revaluation + Loss of State Revenue 15

Mill Rate - Goes Ins and Goes Outs 36.5 0.09 0.04 0.03 0.06 0.13 0.31 0.15 0.10 0.15 0.35 0.47 Mill Rate Impact 0.43 0.77 35.0 36.24 36.23 36.18 36.14 36.04 36.04 0.47 (1.44%) Mill Rate Decrease 35.89 35.74 c 35.73 35.39 FY-18 Mill 35.26 34.96 34.96 Rate 34.96 FY-19 Mill 34.49 34.49 Rate 34.49 33.5 FY-18 Mill Rate RSD-13 (E) Fund Balance Transfer Lower Collection Rate State Revenue (R) State Elderly Tax Credit (E) Sale of Property (R) Operational Contingency Other Revenue (R) DMIAAB (E) CNR (E) Single Mill Rate Other Municipal (E) Grand List Expansion (R) FY-19 Mill Rate 16

SUMMARY TABLE Table 1 FY-18 Increase Item FY-19 Rev. 11/17 (Decrease) $4,918,646 $4,736,883 -$181,763 Municipal Expense Educational Expense $11,970,849 $12,148,247 $177,398 Total Town Expense $16,889,495 $16,885,130 -$4,365 Total Revenue (Includes undesignated $2,990,456 $2,759,900 -$230,556 fund; minus elderly/FD tax relief) $13,899,039 $14,125,230 $226,191 To Be Collected by Taxation (RE/PP/MV) 34.96 34.49 -0.47 (Proposed) Mill Rate Proposed FY-19 tax (avg. home $161,341) = $5,565 Decreases $86 vs. FY-18 17

THANK YOU, QUESTIONS ? The Middlefield Board of Finance 18