Management of cooperation projects General rules & best practices France DANTIN - EACEA
Content of Presentation 1. Project actors and their roles 2. How to work with your project partners 3. How to work with the Agency
Cooperation projects - Workshops Strand 1.1 "Multiannual projects" 1 Workshop Strand 3.2 "Cultural policy analysis" in EN Strand 1.2.1 "Cooperation measures" 2 Workshops Strand 1.3.5 "Third countries projects" in FR & EN 2013: Australia + Canada
Project Life Cycle Grant Final Project Interim Report Report Selection Agreement (Strand 1.1) Evaluation of Possible Final Project Outcomes Audit Payment by EACEA Dissemination of project results Visibility of EU financial support Monitoring & Support from EACEA
PROJECT ACTORS AND THEIR ROLES
Project Actors and their roles Project Coordinator = "Beneficiaries" Co-organisers Associate partners Associate Partner in the third country EACEA (the Agency) It is all defined in the Grant Agreement
Coordinator Represents the project in all relations with the Agency: Signs the Grant Agreement on behalf of all partners Receives and distributes the advance payment ("pre- financing") Is responsible legally and financially for the administration / management of the project Implements the project activities Drafts final report Is in direct contact with the EACEA project officer
Other Beneficiaries Implement the project activities Mandate the coordinator to act on their behalf Cooperate with the coordinator for administrative issues Provide information linked to reporting
Associate partners Role : • Implement specific activities • Dissemination/ promotion !!! They are not a party to the Grant Agreement and cannot be considered as such !!! They can become a co-organiser if justified (amendment to the Grant Agreement)
Associate Third Country Partners (Strand 1.3.5 only) Role : • Implement activities in relation to the third country • Role as important as a beneficiary Special conditions apply for the reimbursement of their expenses and their financial contribution (if any)
EACEA ROLE: Support during the project’s implementation Explains EACEA rules (finances, reporting,…) Provides solutions in case of problems Provides feed-back on implementation methods Your contact at EACEA: Project Officer
HOW TO WORK WITH YOUR PARTNERS
EACEA Regular contacts Regular contacts Meetings Cooperation Agreement Coordinator Cooperation Beneficiaries Associate Partners (incl. Third Countries 1.3.5)
Management of the Partnership Other Coordinator Beneficiaries EACEA Third Country Associate Partners Partners (Strand 1.3.5) COOPERATION AGREEMENT !!! A disfunctional partnership can result in the reduction or cancellation of the grant !!!
HOW TO WORK WITH THE AGENCY 15
Grant Agreement By signing the Agreement beneficiaries legally commit themselves to: Implement the action Do everything in their power to implement the defined action Act on their own responsibilities 16
Your commitments towards the Agency Programme Estimated of Activities Budget Selected by Independent Experts Annexed to the Grant Agreement !!! BINDING !!!
Reporting obligations Grant Advance Payment Agreement Interim Interim Payments Reports (Strand 1.1 only) Final payment Final Report
How to communicate with the Agency Direct contact (e-mail, telephone calls) Always mention your Grant Agreement number: 2013-xxxx Monitoring visits Meetings at the Agency
When do I contact my project officer? Finances Cooperation problems Changes to the project Final reporting
Other obligations included in the Grant Agreement: Communication Strategy Dissemination of Visibility of EU Project Results grants 21
Recommend
More recommend
