ADMINISTRATION DEPARTMENT 2020 Budget Presentation Administration - PowerPoint PPT Presentation

ADMINISTRATION DEPARTMENT 2020 Budget Presentation

Administration Department Organizational Chart “Our vision is a high quality of life for Saco citizens and central to this vision is a sustainable economy that offers an opportunity for everyone to have City rewarding employment and for business to Administrator prosper, now and in the future. The people of Saco bring this vision into reality by working together and building on our tradition of hard work, dedication, and ingenuity.” Executive Assistant Department Responsibilities: • Budgeting Marketing & Grants & • Performance Management Communications Projects • Grants & Project Management • Marketing & Communications

Major Accomplishments •Charter Amendments •Ordinance Creation & Updates •Updated TIF Districts •Budget Amendments •Rezoning Initiative

Major Accomplishments •Union Negotiations •Opportunity Zone •Grant Management •Bids & RFPs •Internship Program •Consistent Messaging

Major Accomplishments

RAD FY2019 Update •Executive Assistant •Citizen Satisfaction Survey •Marketing Operating Budget

Major Challenges • Requests for Information • Community Growth • Increasing Demands with Limited Resources • Businesses Expanding & Relocating • Social Media Monitoring • Administrative Updates • Social Media Campaigns • Staff Recruitment & Retention • Job Postings, LinkedIN, and Recruiting Materials

Budget Summary

Budget Summary FY2019 $ FY2020 RADs REC FY2020 Adopted Change Directive RADs Recommended Expense 365,096 68,519 433,615 (22,186) (22,186) 411,429 Revenue 0 0 0 0 0 0 Operating (365,096) (68,519) (433,615) 22,186 22,186 (411,429) Income

Requests Above the Directive Project Name Priority Frequency Requested Recommended  1.1% Increase for Non-Union Maintain Effort Ongoing 41,205 41,205 Shift from Grants and Projects Specialist  Maintain Effort Ongoing 0 0 to Communications Coordinator Department Total 41,205 41,205

Increase for Non-Union Wages • As part of the directive, Non-Union employees are receiving a 1.9% wage increase. • This RAD is the additional 1.1% to match the union employee wage increase. • Wage Compression • Competitive Job Market

Grants/ Projects Duties • Grants Administration • Department Specific Grant Preparation • Business Development Specialist Absorbs CDBG Responsibilities • Finance Manages Grant Expenditures & Reporting • Special Projects • Department Specific Projects • Administration Leads or Supports Projects • Funding Shift • Administrative Assistant for Human Resources • Communications Coordinator

Communications Coordinator • Responsibilities: • Record City Council Meetings and Workshops • Add Banner Displaying the Topic • Add an Executive Session Screen • Provide Videography/Photography Support • Create and Add Content to TATV and YouTube • Showcase Local Businesses and Recreational Opportunities • Assist with Graphic Design and Digital Content Creation

City Council RADs Project Name Priority Frequency Requested Recommended Council Wages Critical Need Ongoing 6,500 0 Council Operating Budget Critical Need Ongoing 4,915 0 Department Total 11,415 0

Contingency RAD Project Name Priority Frequency Requested Recommended Senior Tax Relief Program Critical Need Ongoing 25,295 0 Department Total 25,295 0

City Solicitor RAD Project Name Priority Frequency Requested Recommended Attorney Fees Critical Need Ongoing 5,638 0 Department Total 5,638 0