Lynn Bailey Richmond County Executive Director (706) 821-2340 - PowerPoint PPT Presentation

Poll Worker Training Lynn Bailey Richmond County Executive Director (706) 821-2340 lbailey@augustaga.gov # of Active Voters: 130,764 # of Election Day Polling Places: 42 # of Advance Voting Locations: 4

When S hen Sho hould W We e Train? n? • Consider your entire calendar when setting the date. Are you concerned about a conflict with performing logic and accuracy testing? Is it important to you that training be finished before Advance Voting begins? • Most counties begin their training at least six weeks ahead of Election Day. GAVREO Conference December 2019

Profi file of of Ri Richmond C Cou ounty ty’s W Wor orkers • For March 2020, we are planning to train approximately 500 workers. We plan to employ approximately 470 poll workers. For the March 2012 PPP, we employed 372 workers and for the March 2016 PPP, we employed 330 poll workers. For the past three Presidential Elections, we have employed approximately 450 workers. • We will likely use the same number of workers for all elections in 2020 • Almost all Advance Voting workers are Election Day poll workers GAVREO Conference December 2019

Training Fo Format at • We send out training notices to prospective poll workers about a month ahead of the training dates. • The notice contains the date, time and location for the training. • We let them know in the notice how long the class should take and give them driving directions to the facility • We train in small batches (30-40 at the time) and require workers to call in to reserve a spot • We try to schedule our training for after logic and accuracy has been completed but before Advance Voting begins • Do have a date(s) set aside for make up classes – you will have people who miss training, but who you will want to work

Preparing for P Poll W Worker Train ining • Set up your training space ahead of time to make sure it will hold the training equipment and the workers • If you are using audio visual equipment, make sure that you know how to operate it  • Practice and time your training • Use a sign in sheet to make sure you know who has attended training • Use name badges – it makes it feel more personal and helps you to remember everyone’s name  GAVREO Conference December 2019

During P Poll Worker er T Training • Make sure to start on time. Everyone’s time is valuable and you will want to get off on the right foot. • Let attendees know what to expect – how long the training will take, what the format for questions will be. • Stick to your agenda and try not to ramble – like I do.  • Be upbeat and know your material – practice ahead of time • Provide hands on training and an opportunity for practice using real case scenarios like: • What if a voter cannot be located on the Poll Pad • What if a voter does not have identification • What if a voter is in the wrong precinct • What if the name or address needs to be updated GAVREO Conference December 2019

During P Poll Worker er T Training • Include sensitivity training to prepare workers for voters with disabilities • Include what to do in the event of an emergency – loss of power, know where the fire extinguisher is located, know the address of where you are working in case you need assistance • Make sure the workers understand the materials – ask them questions, give them a test GAVREO Conference December 2019

After er Poll Worker er Training • Send out notices to workers telling them where they are assigned to work and who to contact if there any questions or problems • If you test, use the results to identify your training weaknesses and where you need to fine tune for future training • Consider a plan to evaluate workers before the next election • Have a plan for what to do when a long standing poll worker is no longer up to a particular task. Can they be reassigned to a different task? • Decide how you are going to distribute the poll worker training certificates – after class, with their letter, send to the polls with the manager? GAVREO Conference December 2019

Af After t r the E he Elect ction • Thank the workers for their service. Some counties send thank you cards/email, some do a newsletter, some do an in-person poll worker appreciation event – some just give them a very heartfelt thank you during training. • Talk with or survey your poll managers after each election to discuss lessons learned during the election or to identify weaknesses and misunderstandings • If necessary, train again before a runoff – at least an abbreviated session to discuss problem areas GAVREO Conference December 2019

Rea eadily A Availa lable Res esour urces es Fi Firefly ly/P /Poll W Worker Training GAVREO Conference December 2019

Col olumbia Cou ounty ty a and Student P t Pol oll W Wor orkers • 47 Election Day polling locations • Approx. 99,904 Active registered voters • Plans to train 350 poll workers for March of 2020 • Plans to train by position • Plans to begin training sometime in January GAVREO Conference December 2019

Col olumbia Cou ounty ty a and Student P t Pol oll W Wor orkers • Student Poll Worker Program • 5 High Schools in the County • The Graduation Coaches for each school will advertise the program, accept completed applications and vet applications. Ten students will be selected from each school. Applications require a teacher recommendation • Some schools will be using an Interview Panel to select students • Students will sign a formal agreement committing to work all three elections, will work a full day and will be paid the same rate as regular poll workers • Students will be assigned to a polling place, will be trained separately and with regular workers, and all will be offered as much training as they need in order to feel comfortable • Initially, the primary function of the student poll worker will be technical support – setup/breakdown of equipment and any operating issues during the day, but the role of the student could expand over time. • The program primarily targets 10 th and 11 th graders in order to provide continuity of the program through the November 2020 General Election GAVREO Conference December 2019

Mus uscogee ee C Coun unty – Train ining a g at the P he Polling g Site • 25 Election Day polling locations • 120,886 Active Registered Voters • Plans to train 550 poll workers for March 2020 • Manager and area manager training September, 2019 • Precinct training begins February 3, 2020 GAVREO Conference December 2019

Mus uscogee ee C Coun unty – Train ining a g at the P he Polling g Site • Training dates are set, published and advertised • The precinct managers secure staff for their precinct • The date for training is selected by precinct manager and confirmed with Elections staff • Once the date is confirmed, the facility is contacted by the precinct manager to secure the availability of the facility • The poll managers contacts their workers to schedule attendance at training • All equipment and supplies used for training are delivered by Board of Elections training staff • At the time of training, Board of Elections staff conducts a site survey for ADA accessibility and possible election day issues GAVREO Conference December 2019

Paulding Cou ounty ty – Pilot C t Cou ounty ty November 201 2019 • 17 Election Day polling locations – may add more • 107,023 Active Registered Voters • Plans to train 250-300 poll workers for March 2020 • Plans to train by position • Plans to begin training 3-4 weeks before the Election • During 2019, clerk training lasted approximately 1.5 hours, Manager and Assistant Manager training lasted approximately 1.5 hours, and Provisional Ballot training lasted approximately 2 hours • Total training time for workers was approximately 3 hours GAVREO Conference December 2019

Paulding Cou ounty ty – Pilot C t Cou ounty ty November 201 2019 • Trains in a central location and not at polling sites • Training format is to provide separate training for managers initially to give a general over view and discusses hot topics • All workers (including Managers who have previously attended Manager Training) report to general training at the same time • Training begins with a general session covering professionalism, dress code, qualifications required to work, dos and don’ts. • Following the general session, poll workers split out by job description – BMD/printer/scanner, using the Poll Pad, issuing provisional ballots, and a “catch all” group covering parking lot, greeter, line worker, and the new positions of Station Host (assists voters who have a spoiled ballot) and Machine Host (collects the voter access card and directs voters to the scanner. • Maintains a demo at the office for drop in refreshers GAVREO Conference December 2019

Barto tow Cou ounty ty – Pilot C t Cou ounty ty N November 201 2019 • 16 Election Day polling locations • 74,366 Active Registered Voters • Plans to train 140 poll workers for March 2020 • Plans to train by position • Plans to begin training 6 weeks before the Election GAVREO Conference December 2019