KENT COUNTY LEVY COURT MEETING NOTICE AND AGENDA Kent County Administrative Complex 555 Bay Road, Dover, DE 19901 Tuesday, April 7, 2020 Caucus Room 7:00 P.M., COMMITTEE MEETINGS This meeting is a Telephone Conference Call Call In Number: 1-800-377-8846 Participant Passcode: 92535882# CALL TO ORDER DETERMINATION OF QUORUM Public Works Committee Mr. Howell, Chairman 1. FY20 Work Truck Purchase - Bid Award (Informational) 2. Commercial Trash Service Change Order #4 3. Rt. 13 Forcemain – Change Order #3 – Ferguson Waterworks Public Comments Adjourn Finance Committee Mr. Hall, Chairman 1. Selection of Merchant Card Payment Service Public Comments Adjourn Administration Committee Mr. Angel, Chairman 1. Employee Health Insurance Renewal 2. Covid-19 Emergency Response Update and Discussion 3. Policy 4-2 (Closing of County Offices) – Proposed Revision Public Comments Adjourn EXECUTIVE SESSION Immediately following the Committee Meetings if needed Caucus Room For preliminary discussion on site acquisition for a publicly funded capital improvement; legal strategy session regarding collective bargaining or pending or potential litigation; and personnel matters Pursuant to 29 Del.C. 10004(b)(2), (4), & (9) Posted: April 1, 2020 Revised: April 6, 2020 Posted by: L. Tanaka Time: 5:55pm Take down: Upon Replacement or on 4/8/20 29 Del.C. §10004(e)(2). The Agenda items as listed may not be considered in sequence. This Agenda is subject to change to include additional items including Executive Sessions or the deletion of items including Executive Sessions, which arise at the time of the meeting.
KENT COUNTY LEVY COURT MEETIN ING G NOTICE E AND AGENDA DA Kent County ty Adminis istr trative ative Complex 555 B Bay Road, , Dover, , DE 19901 Tuesday, , April il 7, 2020 Caucus Room 7:00 P.M., , COMMITTEE E MEETIN INGS GS This meeting g is a Telephon one Conference Call Call l In Number: : 1-800 800-377 377-8846 8846 Partic ticipan ipant t Passcode ode: : 92535882# Hono norab able e Eric c Hono norab able e P. Brooks s Hono norab able e Allan an F. Hono norab able e Jeff effrey ey W. L. Buckso kson Banta - Presi siden ent Angel el Hall First st Dist strict ct Seco cond nd Dist strict ct Fourth urth Dist strict ct Third Dist strict ct Commi mmiss ssione ner Commi mmiss ssione ner Commi mmiss ssione ner Commi mmiss ssione ner Hono norab able e George e Hono norab able e Glen en M. Hono norab able e Terry y L. Count unty y Admi mini nist strato ator "Jody" y" Swee eeney ey Howel well Pepper pper - Vice ce- Michael chael J. Petit de Presi esident dent Mange, e, AICP Fift fth h Dist strict ct Sixth h Dist strict ct Commi mmiss ssione ner At- Commi mmiss ssione ner Commi mmiss ssione ner Large
Honorab able le Glen n M. Ho Howell - Public c Works Committee tee Chairman man Depart rtmen ment of P Public Works ks Diana T. Go Golt, P.E. - Direct ctor or
WORK TRUCK PURCHA HASE SE – BID AWARD D - INFORMAT ATION IONAL AL ITEM Table le 1: BID SUMMARY BIDDER DER VEHICLE INFO COST Hertr trich ich Fleet t Service ices s Inc. 2020 Chevrolet Silverado 1500 Double Cab 4x4 1427 Bay Road $32,699.00 Milfor ord, DE 19963 Willis is Chevr vrol olet, t, Inc 2020 Chevrolet Silverado 1500 Double Cab 4x4 2702 S. Dupon ont Blvd, P.O. Box 20 $36,766.00 Smyrna, rna, DE 19977 Winner Ford 2020 Ford F-150 4x4 SuperCab Styleside 250 Haddon onfield ld Berlin in Rd $33,667.00 Cherry ry Hill, l, NJ 08034 Due to the COVID 19 virus, the approval for this bid award was made by the County Administrator on March 20, 2020, to meet an order deadline from the factory of March 26, 2020. This approval was for the purchase of one (1) – 2020 Chevrolet Silverado 1500 Double Cab 4x4 to Hertrich Fleet Services Inc.in the amount of $32,699.00 using sewer operating revenue from the FY2020 Sewer Fund Budget
COMME MERCI RCIAL L TRASH SH SERVI VICE CE CONTR NTRACT CT CHANGE ANGE ORDER ER #4 REPUBLI BLIC C SERVI VICES CES The County’s office buildings, parks, pump stations and wastewater treatment facility are serviced under the Commercial Trash Collection Services Contract. Levy Court approved the award of the contract to BFI Waste Services, LLC dba Republic Services of Delmar (Republic Services) on September 20, 2016. The original contract period is October 1, 2016 through June 30, 2018 (21 months). Levy Court has approved three change orders to date. The Department suggests the following motions: “Move to approve Change Order #4 to the Commercial Trash Collection Services Contract with BFI Waste Services, LLC dba Republic Services of Delmar in the amount of $52,872.52 with a unit price increase of 2% and a one year contract extension until June 30, 2021. Funds for services are budgeted in the annual budgets of the General Fund and Sewer Fund.” AND “Move to authorize the President of Levy Court to sign Change Order #4.”
ROUTE 13 ( (US 13) FORCE MAIN IN REHAB ABILI ILITATI TATION PROJECT CT MATER TERIAL IAL PROCUREM EMENT ENT - FERGUSON WATERW ERWORKS KS – CHANGE E ORDER #3 REPAIR AIR AT SILVER ER LAKE Change nge Order er No. 3 Investigation of the pipe failure at Silver Lake Park has identified over 1300 feet of 24” PCCP force main that needs replacement in the area of the December failure. Once the change in project scope was approved by DNREC SRF for the replacement of the failed pipe from Silver Lake Park to Oak Lane. The Department discussed the procurement procedure with DNREC and it was agreed that the additional pipe materials could be purchased under a change order to the original contract with Ferguson Waterworks, Inc. A material list was prepared and a quote in the amount of $136,799.00 was received on March 12, 2020. The materials purchase will be funded through the current DNREC State Revolving Fund loan. Based on the above, we recommend the following motion: “Move to approve Change Order No. 3 for the US Route 13 Forc rcem emain Reha habil ilita tati tion on Proj oject ct Materi terial Proc ocur urem ement ent wit ith h Fergu rguson on Waterworks terworks Inc Inc, inc ncrea reasi sing ng the cont ntra ract ct amount by $136,799.00, contingent upon DNREC concurrence”; And And “Authorize the Levy Court President to sign the associated documents.”
Finance nce Committee tee Mr. Hall, Chairm rman an Depart rtmen ment of Finance nce - Susan an Durham ham - Direct ctor or Selecti ction on of M Merchant chant Card Payment ment Servi vice ce
Merchant Card Payment Services April 7, 2020 Page 3 of 4 Vendor Proposals Service Fee Convenience Fee Payment Type (Payment Vendor Channel) (a) Other Government Payments Residential Sewer Service Credit & Debit (In-Office & 2.45% $3.25 (Visa not accepted in-office) Online) Govolution - proposal Credit & Debit (Phone) 2.52% $3.25 #1 E-Check (Online & Phone) $1.00 $3.25 Credit & Debit (In-Office & 2.45% $2.95 (Visa not accepted in-office) Online) Govolution - proposal Credit & Debit (Phone) 2.52% $2.95 #2 E-Check (Online & Phone) $1.75 $2.95 Credit & Debit (In-Office & $2.95 (Only Discover card accepted in-office & 2.65% Online) Online) Paymentus - proposal Credit & Debit (Phone) 2.65% $2.95 without kiosk (b)(c) E-Check (Online & Phone) $0.50 $2.95 (a) Payment types are eCheck, Visa, MasterCard, and Discover debit/credit. (b) Paymentus sets a maximum transaction amount of $20,000.00 for other government payments and $600.00 for residential sewer service payments. Multiple payments can be made. (c) Paymentus offers in-office acceptance of Visa and MasterCard only at a Kiosk (d) Hardware costs, such as card readers, receipt printers, or customer terminals to be charged to the County as needed Credit & Debit (In-Office & Online) 2.35% (1.99% for Tax) ($1.95 min. fee) $2.35 (Visa not accepted in-office) Value Payment 2.35% (1.99% for Tax) ($1.95 min. fee); Systems ( current Credit & Debit (Phone) $4.30 Add $1.95 for Phone Live Agent vendor fees for E-Check (Online) $1.95 $1.95 comparison only ) E-Check (Phone) $3.90 $3.90 rev. 4.7.2020
Merchant Card Payment Services April 7, 2020 Page 4 of 4 Example of Service/Convenience Fees Service Fee Convenience Fee Residential Sewer Taxes Other Payments Service Payment Type (Payment Vendor Channel) $600 Tax Bill $20 Fee $1000 Fee $120 Sewer Bill Credit & Debit (In-Office & $14.70 $0.49 $24.50 $3.25 Web) Govolution - Credit & Debit (Phone) $15.12 $0.50 $25.20 $3.25 proposal #1 E-Check (Web & Phone) $1.00 $1.00 $1.00 $3.25 Credit & Debit (In-Office & $14.70 $0.49 $24.50 $2.95 Web) Govolution - Credit & Debit (Phone) $15.12 $0.50 $25.20 $2.95 proposal #2 E-Check (Web & Phone) $1.75 $1.75 $1.75 $2.95 Credit & Debit (In-Office & $15.90 $0.53 $26.50 $2.95 Web) Paymentus - proposal without Credit & Debit (Phone) $15.90 $0.53 $26.50 $2.95 kiosk E-Check (Web & Phone) $0.50 $0.50 $0.50 $2.95 Credit & Debit (In-Office & $11.94 $1.95 $23.50 $2.35 Web) Value Payment Credit & Debit (Phone) $13.89 $3.90 $25.45 $4.30 Systems ( current vendor fees for E-Check (Web) $1.95 $1.95 $1.95 $1.95 comparison only ) E-Check (Phone) $3.90 $3.90 $3.90 $3.90 rev. 4.7.2020
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