Intragovernmental Transactions Working Group (ITWG) March 12, 2019
Today’s Agenda • Tentative ITWG Schedule (Alex Abshire) • Program News (Chris Beck) • Survey Results (Alex) • Administrative Changes to Orders (Alex) • Remittance Advice (Alex) • Survey Questions (Alex) Page 2 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Tentative ITWG Schedule December 11 – Performance Rules / Program Guide February 12 – More on Performance, changes to Orders March 12 – Remittance Advice, Administrative Changes Planned Dates: April 9, May 14, June 11, July 9 … Future Topics: • System of Record • Sensitive Agency Data • Performance Webinar 2-3 pm ET - March 26th, 2-3 pm Page 3 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Program News • Release 2.2 deployed on March 3 • Spring release planned for April/May – Modify Orders through user interface – Copy Orders through user interface – Order Detail Report • Webinar planned for Performance Rules – March 26th • Implementation Plans due June 28, 2019 Page 4 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Survey Results • Significant response to hold Performance Webinar – Webinar will be held March 26 th at 2 PM • Several good questions surrounding Administrative Changes and when they are allowed – We’ll cover the Admin changes more in depth during today’s meeting • The Constructive Receipt Rules were well received. – A Buyer sent performance transaction (Received/Accepted) in response to the Seller’s (Delivered/Performed) will stop the constructive receipt and settlement will occur • No clear alternative or consensus on replacement of Deferred Payment to represent accrual of expense prior to reimbursement for goods delivered or services performed Page 5 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Administrative Changes to Orders • Allow limited changes to open Orders • Bypasses modification and approval steps in G-Invoicing • Can be initiated by either Requesting or Servicing Order Manager (role) • Order Manager may only change their own Administrative data • Administrative Changes cannot be made to “performed” Schedules Not Allowed Allowed Billing Frequency Points of Contact Approval Information Standard Line of Accounting Order Header Preparer Contact Information Order Line Some Partner Info (BPN) Order Schedule Shipping POC/Instructions Partner Reference Data Ship-to Address Still Evaluating TAS + BETC Advance Methodology Authority Delivery Page 6 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Admin Changes - Authority Form Field Name Provided How to Form Field Description Order Data Length Schema Element By Change? Level Type Max Content Restriction Requesting Agency Requesting Admin Authority that allows the Requesting Agency to Header Alpha 100 Authority Fund Type Change purchase products and/or services from another Num Citation Federal Agency. Requesting Agency Requesting Modifi- This identifies the authority that allows the Header Alpha 2 FF (Franchise Fund) Authority Fund Type cation Requesting Agency to purchase products and/or Num RF (Revolving Fund) Code services from another Federal Agency. WC (Working Capital) EA (Economy Act) OA (Other Authority) Requesting Agency Requesting Admin Authority that allows the Requesting Agency to Header Alpha 100 Authority Fund Type Title Change purchase products and/or services from another Num Federal Agency. Requesting Program Requesting Admin Citation associated with the authority that grants the Header Alpha 100 Authority Citation Change Requesting Agency program authority Num Requesting Program Requesting Admin Title associated with the authority that grants the Header Alpha 100 Authority Title Change Requesting Agency program authority. Num Servicing Agency Servicing Admin Authority that allows the Servicing Agency to provide Header Alpha 100 Authority Fund Type Change products and/or services to another Federal Agency. Num Citation Servicing Agency Servicing Modifi- This identifies the authority that allows the Servicing Header Alpha 2 (same as above) Authority Fund Type cation Agency to provide products and/or services to Num Code another Federal Agency. Servicing Agency Servicing Admin Authority that allows the Servicing Agency to provide Header Alpha 100 Authority Fund Type Title Change products and/or services to another Federal Agency. Num Servicing Program Servicing Admin Citation associated with the authority that grants the Header Alpha 100 Authority Citation Change Servicing Agency program authority Num Servicing Program Servicing Admin Title associated with the authority that grants the Header Alpha 100 Authority Title Change Servicing Agency program authority Num Page 7 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Admin Changes – Advance Form Field Name Provided How to Form Field Description Order Data Length Schema Element By Change? Level Type Max Content Restriction Advance Revenue Servicing When the Advance Revenue Recognition is Header Alpha 240 1 Re-approval Recognition Description other than Straight One, Accrual Per Work Num by Provider or Monthly, this field identifies the specific frequency. Advance Revenue Servicing Identification of the methodology used to Header Alpha 1 S (Straight Line), 1 Re-approval Recognition Methodology account for the Requesting Agency's Num A (Accrual Per Work by Provider expense and the Servicing Agency's Completed), revenue. M (Monthly), O (Other) Servicing Agency's Advance Servicing Admin For agreements with Advance Payment Header Alpha 100 Payment Authority Citation Change allowed, free-form text stating the Num Servicing Agency’s specific authority that allows advances Servicing Agency's Advance Servicing Admin For agreements with Advance Payment Header Alpha 100 Payment Authority Title Change allowed, free-form text stating the Num Servicing Agency’s specific authority that allows advances 1 Future enhancement may support re-approval by initiating partner only Page 8 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Admin Changes - Delivery Form Field Name Provided By How to Form Field Description Order Data Length Schema Element Change? Level Type Max Content Restriction Acceptance Point Requesting Admin This field identifies whether the acceptance Header Alpha 1 S (Source/Origin), Change point is Origin or Destination. Num D (Destination) O (Other) Constructive Requesting Modifi- The number of elapsed days before Header Numeric 3 Receipt Days cation requesting agency receipt is assumed to occur. FOB Point Requesting Modifi- Specifies at what point the seller transfers Header Alpha 1 S (Source/Origin), cation ownership of the goods to the buyer. Num D (Destination) O (Other) Inspection Point Requesting Admin This field identifies whether the inspection Header Alpha 1 S (Source/Origin), Change point is Origin or Destination. Num D (Destination) O (Other) Place of Requesting Admin This is the location at which the goods or Header Alpha 100 Acceptance Change services will be accepted Num Place of Requesting Admin This is the location at which the goods or Header Alpha 100 Inspection Change services will be inspected Num Page 9 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Entity Relationship Diagram + Remittance 0:M 0:M 0:M Order Performance Performance Agency to GINV Header 0:M Header Detail 1:M 0:M 1:1 Pending 1:M 0:1 Settlement Performance GINV to IPAC Order Line Request Type Settled 1:1 1:M 0:M 0:1 Schedule 0:M Order Line Remittance IPAC to GINV Performance Schedule Advice Balance Advised GINV to Agency Page 10 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
Remittance Advice • Planned for a late 2019 release … • Settlement requests will be passed from GINV to IPAC – Only some Performance records will trigger settlement • Advances always trigger collections • Some Delivered/Performed trigger collections • Some Received/Accepted trigger disbursements – Those that do will be flagged as “pending” settlement – IPAC/GINV interface will update Performance as “settled” • Final version of Federal IGT Data Standards and updates to “Pull” specifications planned for April 2019 • Performance FIDS and (pull) API will be extended to include settlement information from IPAC Page 11 L E A D ∙ T R A N S F O R M ∙ D E L I V E R
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