Sprouting New Connections: Scaling Up Workshop October 19, 2017 Improving roving your ur busine siness s with h Traceab ceabilit ility Alex x Heim Alexander.heim@Ontario.ca Food Safety and Traceability Advisor Food Safety Programs Unit Ontario Ministry of Agriculture, Food and Rural Affairs 1 Stone Rd. W, 5th Floor SE, Guelph, ON N1G 4Y2
Overview view Definitions Benefits of Traceability Traceability Foundation: Three Pillars Premises Identification 1. Animal/Product Identification 2. Movement Recording 3. Product Identification: Breaking Down Barcoding & RFID Traceability in Action Traceability Regulations and Market Requirements Resources and Support 2
Definition finitions Traceabil eabilit ity – Ability to follow animals/food products through all stages of the agri-food chain – from production to retail Inte tern rnal al Tracea ceabili bility ty – processes and methods for product tracking within an operation Exter ernal nal Tracea eabilit ility – information shared with supply chain partners for product tracking along the whole chain One-Up Up – trace an animal/product forward to buyer/customer One-Dow Down – trace an animal/product back to supplier 3
Tr Trace ceability ability Benefits: nefits: Public lic Level vel Consumer confidence in food supply Incident management and timely response Public health issues identified and contained 4
Traceabil ceability ity Be Benefits: its: Bu Busin iness ess Level el Increased market access & competitiveness Improved supply chain management, recall capabilities Verification of product attributes Improved operational efficiencies (inventory management, cost savings) 5
Three Pillars of Traceability TR TRAC ACEABILITY ABILITY FOUND NDAT ATIONS IONS 6
Th The Th Three ee Pillars ars of Tr Traceability ceability Effective traceability, at any level, is built on 3 pillars: Where is it? Register your premises at: Premises Product Movement www.ontarioppr.ca ID ID Recording Wh When did it and/or move? www.gs1ca.org Who moved it? What is it? Wh How much? EFFECTIV TIVE TRACEABI EABILI LITY TY 7
Traceabil ceability ity Fou oundati dation on: : Three ee Pil illa lars rs Pillar 1: Premises Identification • Identify all locations where agri-food activities occur using a unique Premises Identification Number (PID). • PID is managed in Ontario through the Provincial Premises Registry (PPR) ❖ Voluntary ❖ Free to register ❖ e.g. ON1234567 • www.ontarioppr.ca 8
Traceabil ceability ity Fou oundati dation on: : Three ee Pil illa lars rs Pillar 2: Animal/Product Identification Identify all animals or food products as individuals, lots or batches (by using approved identification methods) with a unique number. Examples: ❖ Handwritten sticker ❖ Colour-coding (labels, markers, dabbers) ❖ Radio Frequency Identification (RFID) tags ❖ Barcodes ❖ Ear tags/tattoos ❖ Global Trade Identification Number (GTIN) 9
Traceabil ceability ity Fou oundati dation on: : Three ee Pil illa lars rs Pillar 3: Movement recording Track movements of animal or food product from one premises to another and/or within an operation Need both premises and product identification Essentially a log/record of: what has been shipped off your farm/facility o where it was shipped to o when/who shipped it o how much o Examples: Invoice, Purchase Order • Bill of Lading • Livestock Manifests • 10
Tr Trace ceability ability Syst stems ems • Range from simple paper based recordkeeping to more sophisticated electronic information management • Electronic systems use automated & computerized components for efficient data capture & secure access to information 11
Tr Trace ceability ability Syst stems ems A Traceability system involves keeping a record of the three pillars by recording: Critic tical l track cking ng events nts (CTE) TE) – touch points for Traceability where data is collected or shared as a product/animal is moved Key data elemen ents ts (KDE) DE) – pieces of data related to the three pillars of Traceability 12
Breaking Down Barcoding and RFID PRODU DUCT T ID ID 13
Product duct ID ID Lot number / lot code / product code Assign a unique number to identify: Variety/type • The harvest date • Bin # or Pallet # or Block # • Harvested/processed on Aug. 8, 2016 Example: KL- 08082016 -B1 Kale From Block 1 14
Me Metho thods ds for r Produ oduct ct ID ID Handwritten sticker Colour-coding (labels, markers, dabbers) Barcode RFID What at are e your ur customers tomers asking king fo for? What at is the expectati pectation on of f your ur marke ket? 15
GS1 1 Barco rcodes des GS1 (Global Standards One) is recognized around the world as the gold standard for barcode information • Used for e-commerce transactions in over 170 countries for many commodities. The GS1 standard for barcodes is being used for case and pallet identification for the Produce Traceability Initiative Businesses must register with GS1 to get a company prefix www.gs1ca.org 16
Breaking eaking down wn the GS1 b 1 barcode rcode Different barcodes hold varying amounts of data: 8-, 12-, 13-digit (or UPC) – for Point of Sale (POS) transactions 14-digit – for internal product identification (can also use 12- and 13-digit) and POS GS1 128 – for case-level ID and pallet ID (SSCC – “Serial Shipping Container Code”) 17
12-digit Br Breaking eaking down wn the GS1 S1 barcode rcode GS1 128, with expiry Check date and lot number Item Number Company Prefix digit Global Trade Item Number (GTIN) “Application (01) = Identifier” (10) = indicates type (13) = of data that follows 18
Breaking eaking down wn other her barcodes rcodes 2-D D (Quick ick Response sponse – QR): ): can hold 7,000 digits/4,000 characters and can be scanned in any direction. Can also be used by consumers to scan and access product information, company web site, social media, etc. Stacked acked data ta bars: s: holds a 14-digit GTIN than is omni-directional for reading, used for loose items at Point of Sale. Can also be expanded to hold more information such as net weight. 19
Me Metho thods ds for r Produ oduct ct ID ID Handwritten sticker Colour-coding (labels, markers, dabbers) Barcode RFID What at are e your ur customers tomers asking king fo for? What at is the expectati pectation on of f your ur marke ket? 20
RFID ID Ta Tag - Benefits nefits RFID tags can be used for: Faster and accurate data collection • Less stress on animals, rapid read rate on product line • Monitoring and recording of product attributes • Tags can be read-write or read only • Share individual animal health records with buyers to verify • production method Record date and time of production processes • Share carcass quality data with abattoir • Tracking a pallet or lot through shipping and • distribution/the supply chain Quickly segregate groups of animals/products for • flock/herd/inventory management 21
Considerations nsiderations for farm rm gate te sa sales, les, u-pick pick or sa sales les at farmers rmers ’ market rkets Assess your risk with product identification • What would be the impact if all product had to be recalled vs one lot or only a few cases? • How will you identify which product is from which batch/lot? Benefits of using barcodes: • Address customer complaints quickly or identify an issue with a specific batch/lot, and improve customer confidence • Accuracy and consistency in format for product ID, reduction in errors vs handwritten/illegible labels • Less labour to record data and count inventory – scanners can connect automatically to software • Assess trends (slow/fast moving stock), improve forecasting 22
Business benefits of effective traceability CAS ASE ST STUDI DIES ES 23
Tr Trace ceability ability in action tion El Elite te Pak k (asparagus sparagus and d Heeman’s Greenho eenhouse uses s and d sweet eet pota tato) to) Straw awbe berry y Farms ms Better recall capabilities and Tracking labour efficiency and grower/retailer communications improving product quality 24
Elite El te Pak In the Field: d: At Retail ail Receivi ceiving g Centre re: • Bar code label and scan harvest lugs • Receive pallet information from in field on ¼ acre plot basis Elite Pak • Bar code shipping pallet from field – • Scan pallet codes at retail info sent to Elite Pak (qty/arrival) receiving centre, scan shared with Elite Pak At Elite Pak: • Scan boxes sent to individual • Scan bar codes from harvest lugs stores into auto-buncher data base At the Store: • Label/tag asparagus bunches • Consumer able to read • Bar code the boxes and shipping pallets label barcode with a (cumulative info from boxes) smart phone with • Shipping pallets scanned when loaded on to pertinent information! trucks (info shared what/when/where/how much) 25
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