IMPLEMENTING THE HR STRATEGY FOR RESEARCH (HRS4R) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . T H E U N I V E R S I T É D E M O N T P E L L I E R E X P E R I E N C E 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 1
TABLE OF CONTENTS 1. Overview of Université de Montpellier 2. Motivations 3. Challenges 4. Key contributors 5. Methodology 6. Tips and tricks 7. Impact and benefits 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 2
1. OVERVIEW OF UNIVERSITÉ DE MONTPELLIER (1/2) Université de Montpellier • Young : created 1 January 2015 (merge of UM1-UM2 ) • Old : oldest School of Medicine in activity in the Western world (1289) • Extensive community of knowledge : sciences, techniques, medicine, environmental & educational science, law, management, • 15 min from economics & political science Mediterranean sea • 1h30 to Spain • 3h to Italy • 3h30 to Paris by TGV 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 3
1. OVERVIEW OF UNIVERSITÉ DE MONTPELLIER (2/2) Key figures • 6 th largest French university • 17 schools • 45,000 students (1,800 PhD students with 50% coming from abroad) • 76 research units (mostly Joint Research Units) • 4,300 researchers (of whom 2,400 are hosted) • Budget 400 M € 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 4
2. MOTIVATIONS • Coherent with UM’s general strategy plan Ê Part of institution’s research strategy Ê Desire to increase national and international visibility Ê Means to acknowledge UM’s prominent position as research intensive university Ê Process initiated in 2007 but not completed • Opportunity Ê Curious to measure the gap yet to fill…. Ê Volunteer-based, risk-free, no-added cost process Ê No university and only 1 institution with award in France 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 5
3. CHALLENGES • Merging context Ê Very critical and busy time Ê Hesitant to add more work or change • Turned into perfect opportunity to Ê Build a common identity Ê Set improved standardized practices in the newly created institution Ê Stand out as innovative and attractive employer for research in France and internationally Ê Extend HRS4R to all UM employees from the beginning (not just researchers) 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 6
4. KEY CONTRIBUTORS A STEERING COMMITTEE A WORKING GROUP • Vice-presidents of: • Project manager International Relations o • Representatives from: Research o Human Resources o Education and Academic Life o Research & Doctoral Studies o University’s Social Responsibility o Innovation and Partnerships o Property Management strategy & o General and Institutional Affairs o Information Services International Relations o • Project Manager Campus Life o Steering o • Panel of researchers 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 7
5. METHODOLOGY v Top-down and bottom-up approach Distribution Gap analysis Working of C&C items (check Group Writing according to applicable sessions working group + regulations member’s Compilation Validation and internal Publication expertise) and by Steering UM policies discussion of on UM Committee All 40 items for each item) resulting website for Proposals for observations, researchers’ (FR & EN) improvement strategy panel elaboration measures members 7-month process (July 2014 – January 2015) ‘How to best attract talented researchers” workshop – Brno, Czech Rep 8 24 January, 2017
6. TIPS & TRICKS Working group Start the process Ê Experience with transversal Ê Send an endorsement and a project managemen t is useful commitment letter addressed to European Commissioner (Carlos Moedas) at RTD- Ê If possible, have a bilingual CHARTER@ec.europa.eu person on your team for proposal writing part Ê 1 year timeframe to submit Ê Breakdown work in sub- groups (faster and more your proposal under the effective) strengthened HRS4R! Ê Include the research community in the process 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 9
6. TIPS & TRICKS Gap analysis Ê Report strengths/weaknesses under the 4 thematic areas : Ê Use template 1 (and OTM-R o I – Ethical and professional aspects annex) (items 1 to 11) o II – Recruitment and selection (items Ê Items order in Gap Analysis 12 to 21) template is different than in C&C! o III – Working conditions and social security (items 22 to 35) o IV – Training and Development Ê Map national laws/regulations (items 36 to 40) and your institution’s internal pratices Ê Identify areas of improvement Ê Check with your Ministry of Ê Other templates on Euraxess Education for existing national are great source of input rules Template 3 – Internal review report o Templates A-B-C (experts’ o assessment report) 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 10
6. TIPS & TRICKS Action plan Ê Provide a delivery date per action (at least per Quarter or Ê Use template 2 for the list of Semester/year) actions Ê Embed OTM-R toolkit in your Ê Prepare an annex with institution’s procedures narrative and more details Ê Include indicators and Ê Present your plan under the 4 monitoring plan to facilitate thematic areas follow-up Ê Link actions to observed gaps Ê Summarize your action plan with a table or GANTT chart Ê Identify stakeholders in charge of carrying out the plan 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 11
6. TIPS & TRICKS Publish your HRS4R documents Ê On your institutional website o In English and in your national language o In a visible area of website o In relations to Research and/or HR Ê Send to RTD-CHARTER@ec.europa.eu o All English-language documents (templates and annexes) o Regroup into ONE PDF for assessment 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 12
6. TIPS & TRICKS Ê Put all data from templates 1 & 2 into one document Ê Convert your working document to an Excel file for future monitoring Filter function to sort actions per type, date, department, indicator Give sub-numbers (I.2.1.; I.2.2) to actions pertaining to same item 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 13
7. IMPACT AND BENEFITS From a global point of view Ê Increased national and Ê Alignment with EC funding international visibility and requirements: Article 32 of attractiveness (First French Annotated Model Grant university with award) Agreement on mandatory implementation of the Charter & Code principles in H2020 Ê UM overall QS rankings went up 50 spots in 2016 Ê Priority for EC grant attribution in case of ex- Ê Wider recruitment base : aequo ranking for calls-for- job openings published on o tender Euraxess Jobs portal flagged with ‘HR Excellence in o Research’ logo relayed on ‘Nature’ and ‘Science’ o websites 8 March 2016, Brussels ‘Forum Staff Mobility - Mobility of the mind’ – Nathalie Modjeska 14
7. IMPACT AND BENEFITS From an institutional point of view v Implementing HRS4R contributes to promoting internationalization at your institution Ê Presentations on HRS4R to both administrative and research staff Ê Raise awareness of international context to all staff (including ‘non- mobile’ staff) Ê HR award and acknowledgement of UM’s HRS4R by EC help accept this mindset Ê Supports open-mindedness: have to think outside the box Ê Use of HR Excellence logo in signatures and letterhead is a daily reminder 8 March 2016, Brussels ‘Forum Staff Mobility - Mobility of the mind’ – Nathalie Modjeska 15
CONCLUSION C&C and HRS4R principles Researchers at Take into account o o the core of all aspects of process research work C&C (mobility, supervision, management, Improve o teaching, researchers’ HRS4R dissemination, status and science Research career popularization and careers more) conditions Researchers’ o Create favorable o input is essential conditions for research career 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 16
Download UM’s HRS4R on http://www.umontpellier.fr/recherche/ for more details T h a n k y o u f o r y o u r a t t e n t i o n ! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O N TA C T: N AT H A L I E M O D J E S K A H e a d o f R e s e a r c h P r o j e c t s S u p p o r t O f f i c e I n n o v a t i o n a n d P a r t n e r s h i p s D e p a r t m e n t U n i v e r s i t é d e M o n t p e l l i e r n a t h a l i e . m o d j e s k a @ u m o n t p e l l i e r. f r - ' + 3 3 ( 0 ) 4 6 7 1 4 4 8 8 0 24 January, 2017 ‘How to best attract talented researchers” workshop – Brno, Czech Rep 17
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