How to Give a Good Technical Presentation Thomas J. Dolan ASIPP Hefei 2011 American Nuclear Society Speakers Bureau dolan asipp 2011 1
Importance po a ce Planning g Preparation p Practice Performance References: Brian Dodd, IAEA (2000) James D Callen U of Wisconsin (2002) James D. Callen, U. of Wisconsin (2002) dolan asipp 2011 2
Where are Technical Talks Given? dolan asipp 2011 3
4 Laboratories Government Government Education Business Business ti dolan asipp 2011 Ed
5 Why are technical talks given? dolan asipp 2011
Why are technical talks given? y g Present Information Plans Results Results dolan asipp 2011 6
Why are technical talks given? y g Propose Work Persuade leaders dolan asipp 2011 7
Your reputation depends on your presentation skills . 名誉 名誉 dolan asipp 2011 8
What kinds of talks do you like? What kinds of talks do you like? What kinds are boring? What kinds are boring? dolan asipp 2011 9
10 You your message the audience dolan asipp 2011
Planning audience? audience? message? Preparation outline, slides, simplicity Practice fluency timing Performance Performance audience contact image g dolan asipp 2011 11
12 Planning 计划 i 计 Pl dolan asipp 2011
Planning -- Organize the talk. Planning Organize the talk. Audience Level ? Audience Level ? Interests? Interests? What main ideas ? What supporting information ? What conclusions ? Visual aids Visual aids dolan asipp 2011 13
14 Preparation 准备 准备 dolan asipp 2011
Preparation Title slide – title, author, institution, place, date Outline of talk – main points Outline of talk main points Introduction Idea 1 supporting information Idea 2 supporting information Idea 3 Idea 3 supporting information … Conclusions Summary References Conclusions, Summary, References dolan asipp 2011 15
Use visual aids. Drawings, Photos, Charts, Graphs P Prepare projector early to avoid problems. j t l t id bl Courtesy of Brian Dodd dolan asipp 2011 16
17 Emphasize the main points Emphasize the main points dolan asipp 2011
Each slide should have a thesis. Each slide should have a thesis. Gi Give main point in title i i t i titl < 6 main points p Large lettering (> 18 point ) Graphs and pictures About 1 minute per slide dolan asipp 2011 18
Use < 6 statements per slide. Use 6 statements per slide. List most important ideas. Give supporting facts (if needed) in smaller font Space between statements. Space between statements. Too many statements make retention difficult. Short term memory saturates ~ 6 facts/slide. Audience remembers pictures and graphs better. dolan asipp 2011 19
20 (Courtesy of J. D. Callen) Why is this graph bad? Why is this graph bad? dolan asipp 2011
What is still wrong with this graph? What is still wrong with this graph? (Courtesy of J. D. Callen) ( y ) dolan asipp 2011 21
Here is a better graph. Plasma density increases linearly with filling pressure (Courtesy of J. D. Callen) dolan asipp 2011 22
(Courtesy of J. D. Callen) 23 Why is this slide bad? dolan asipp 2011
Here is a better slide. EBT N EBT Neoclassical Transport Theory for Field Error Effects l i l T t Th f Fi ld E Eff t (Courtesy of J. D. Callen) dolan asipp 2011 24
Phrases can be simplified • Image • Present a good image. • Avoid distracting Avoid distracting • Mannerisms mannerisms • Use visual aids • Visual aids Visual aids • Make the content easily M k th t t il understandable • Understandable • Use memorable examples • Memorable examples • Repeat important points • Interact with the • Interact with the • Repeat audience • Interact with audience te act t aud e ce dolan asipp 2011 25
26 Practice Practice 练习 dolan asipp 2011
Practice Practice Alone Speak out loud Time the talk Adjust slides Adjust slides With friends With friends improvements fluency confidence confidence timing dolan asipp 2011 27
28 Performance Performance 表演 dolan asipp 2011
Performance Image Mannerisms U d Understandable t d bl Memorable examples Interact with audience Repeat dolan asipp 2011 29
First impressions First impressions A di Audience evaluates you in first 5 minutes. l t i fi t 5 i t No second chance. dolan asipp 2011 30
Present a good image. Appearance Clothing Posture Voice confident confident loud enough Do not apologize l i admit nervousness Show Enthusiasm Courtesy of Brian Dodd dolan asipp 2011 31
Avoid distracting mannerisms g Talking too fast Talking too quietly, mumbling Not looking at people Talking to blackboard Saying “Uh”, “you know”, “I mean”, … Jingling keys in pockets Jingling keys in pockets dolan asipp 2011 32
Demonstrations get attention Demonstrations get attention Brian Dodd used * paper airplanes in a talk on quality assurance in transport. assurance in transport. * ‘accidental’ coffee spill with a ‘scalded’ hand to introduce emergency response hand to introduce emergency response. Courtesy of Brian Dodd dolan asipp 2011 33
Make the content easily understandable . Simplify message. Reduce quantity. Be entertaining. Maybe humor. Be prepared to stop at anytime Be prepared to stop at anytime. Courtesy of Brian Dodd dolan asipp 2011 34
Repeat important content. People listen poorly. Distractions Thoughts wander – work, family, entertainment,… Repeat Introduction M i Main talk t lk Summary Courtesy of Brian Dodd dolan asipp 2011 35
Interact with the audience. Get acquainted beforehand, if f if feasible. ibl Look at many people. y p p Encourage their questions. Paraphrase the question Paraphrase the question. Admit what you don’t know. A k th Ask them questions. ti dolan asipp 2011 36
How to Give a Bad Talk How to Give a Bad Talk Dress sloppily pp y Be hesitant and apologetic Use crowded slides with tiny lettering R Remove slides too quickly lid i kl Read from a manuscript Speak quietly and too fast dolan asipp 2011 37
How to Give a Bad Talk Face the blackboard or screen Avoid eye contact with audience Distract the audience by jingling coins or keys Say “uh” or “you know” frequently Say uh or you know frequently K Keep talking after your time is over. t lki ft ti i dolan asipp 2011 38
Planning – audience and message 计划 计划 a g aud e ce a d essage 准备 Preparation – simplicity 简单 Practice – alone and with friends 练习 Performance 表演 Interaction with audience Mannerisms Image 热心 名誉 Maintain a good reputation dolan asipp 2011 39
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