How testing data is captured? 1 7/25/2017 How testing data is - PDF document

7/25/2017 How testing data is captured How enrollment data is captured How completion data is captured How student discipline data is captured How staffing data is captured How facility data is captured How technology costs are captured How funding, budget, and expenditure data is captured How testing data is captured? 1

7/25/2017 How testing data is captured? • CTE Performance Indicators • 1S1: Academic Attainment in RLA • 1S2: Academic Attainment in Math • Testing Data resides with student’s Primary enrollment • Extracted after the school year ends (about Oct) • Exams administrated 3 rd year of High School career • Names of exams and dates: http://www.maine.gov/doe/assessment/dates.html How testing data is captured? • All new student-level reports will be found in MDOE’s NEO • NEO Report (Draft Concept) • 1S1: Academic Attainment in RLA • 1S2: Academic Attainment in Math F Name L Name State ID 1S1 1S2 Shawn Lagasse 25478875874 Proficient Not Proficient Francis Oz 00878548788 Proficient Proficient Rob Fett 04111971000 Not Proficient Not Proficient 2

7/25/2017 How enrollment data is captured How enrollment data is captured • Consolidated Annual Report (CAR) Enrollment • CAR Enrollment is found at end of school year • CTE Student enrollment • 3 step process • (1) Student must have a Primary Enrollment in State’s SIS • (2) Student must have a CTE Concurrent Enrollment in State’s SIS • (3) Student must have a CTE Program Enrollment in State’s SIS • This will produce “Participant” level enrollment 3

7/25/2017 How enrollment data is captured • Possible EPS Funding Enrollment Process • Students must be enrolled into a CTE program • Same as CAR Enrollment requirements (3 steps) • EPS enrollments are found using an April (May) count (+) October (Nov) o Example: SY2020 EPS funding enrollment count o (Apr 2018 Count) + (Oct 2019 Count) How enrollment data is captured • Data is uploaded/entered into Edupoint Synergy • Oct (Nov) verification • CTE can run the “CTE Verification Report” in MDOE’s NEO StateID F_name L_Name DOB Start CIP IRA Etc Date …. 5487856 Shawn Lagasse 01/01/66 09/01/17 99.0001 0000002 Beru Lars 05/18/01 09/04/17 01.0001 0000002 Beru Lars 05/18/01 09/04/17 15.0805 Total CTE Participation Enrollment 3 May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date 4

7/25/2017 How enrollment data is captured • Data is uploaded/entered into Edupoint Synergy • April (May) verification • CTE can run the “CTE Verification Report” in MDOE’s NEO StateID F_name L_Name DOB Start CIP IRA Etc . Date 5487856 Shawn Lagasse 01/01/66 09/01/17 99.0001 Red Cross First Aid Etc 0000002 Beru Lars 05/18/01 09/04/17 01.0001 Etc Bocce Certified Etc 0000002 Beru Lars 05/18/01 09/04/17 15.0805 0000222 Dex Jettster 04/16/02 01/12/17 12.0503 ServSafe Manager Etc Total CTE Enrollment 4 May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date How enrollment data is captured 5

7/25/2017 How completion data is captured How completion data is captured • Data is uploaded/entered into Edupoint Synergy • End of Year verification • CTE can run the “CTE Verification Report” in MDOE’s NEO StateID F_name L_Name DOB Start Date Exit Date CIP IRA *Status 5487856 Shawn Lagasse 01/01/66 09/01/17 2/12/18 99.0001 Red Cross First Aid Leaver/Dropout 0000002 Beru Lars 05/18/01 09/04/17 06/15/18 01.0001 Completer 0000002 Beru Lars 05/18/01 09/04/17 06/15/18 15.0805 BOCCE Certified Completer 0000222 Dex Jettster 04/16/02 01/12/17 06/13/18 12.0503 ServSafe Manager Completer Total CTE Participation 4 Enrollment: *Additional columns/fields not shown Total CTE Completers: 3 Total CTE Leavers/Dropout: 1 May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date 6

7/25/2017 How completion data is captured How student discipline is captured & other student related reportable data 7

7/25/2017 How student discipline is captured & other student related reportable data Training: Aug 16 th @ 8:30am (online or in Augusta) http://events.egov.com/eventreg/ME/event.htm?name=doesynergytrainingcte • How to create upload for Concurrent enrollments • How to create upload for CTE Program enrollment • How to report Bullying (MDOE but outside of the CTE Team) • How to report Truancy (MDOE but outside of the CTE Team)* • How to report Behavior (MDOE but outside of the CTE Team) • How to report Attendance (MDOE but outside of the CTE Team)* How to submit Restraint-Seclusion data will be provided in SY 2018-19 Reports dates can be found at: https://neo.maine.gov/DOE/neo/DCAR/Calendar * Training will be provided. The determination if CTE’s must report will be shared after Aug 31 st . DC&R Calendar 8

7/25/2017 How staff data is captured How staff data is captured • All staff data is collected in NEO Staff. • CTE is currently Non-EPS • https://neo.maine.gov/DOE/neo/DCAR/Calendar Enter the system by searching 9

7/25/2017 How staff data is captured If found, make selection If not found, add New How staff data is captured One person can have several assignments and roles FTE 0.50 FTE 0.25 FTE 0.25 10

7/25/2017 How staff data is captured Position Listing Code Position Name Code Position Name Code Position Name Code Position Name 3000 Administrative Assistant/Secretary 3027 Curriculum Coordinator 3047 Facilities-Custodial/Maintenance 3070 Psychometrics/Psychological Ex 3004 Adult Education Assistant Director 3114 Data Specialist 3048 Facilities-Director/Manager 3067 Recreation/Therapetic Recreation Specialist 3001 Adult Education Director 3028 Dean 3054 Food Service Manager I 3071 Referee 3002 Assistant Dean 3029 Department Head 3055 Food Service Manager II 3074 School Psychologist 3003 Assistant Principal 3031 Dir/Sup of Transportation 3053 Food Service Staff 3075 School Security 3006 Asst Superintendent of Schools 3033 Director of Data Services 3340 Gifted and Talented (GT) Teacher 3076 School Social Worker 3007 Athletic Director 3034 Director of Guidance 3056 Guidance Counselor 3098 Security Director 3008 Athletic Trainer 3035 Director of Health Services 3317 Health Assistant 3077 Sign Language Interpreter 3009 Attendance Coordinator 3100 Director of Operations 3057 Instructional Coach 3005 Special Education Asst Director Integrated Pest Management 3010 Audiologist 3036 Director of Student Activities 3058 3078 Special Education Consultant Coordinator 3011 Board Certified Behavior Analyst 3113 Director of Technology 3059 Interpreter 3030 Special Education Director 3012 Bookkeeper 3037 Director School Performance Management 3107 Interpreter or Transliterator for the Deaf 3079 Special Education Teacher 3013 Bus Driver 3050 Director/Supervisor Assistant of Food Service 3060 Librarian/Media Specialist 3081 Speech - Language Pathologist Licensed Clinical Professional Speech - Language Pathology Aides and 3014 Bus Mechanic 3051 Director/Supervisor of Food Service I 3108 3112 Counselors Assistants Licensed Marriage and Family 3015 Business Administrator/Manager 3052 Director/Supervisor of Food Service II 3109 3080 Speech & Hearing Clinician Therapists 3016 Career Technical Educ Asst Director 3038 Dropout Prevention Coordinator 3061 Literacy Specialist 3082 Student Monitor 3017 Career Technical Educ Director 3039 Ed Tech I 3063 McKinney-Vento Liaison 3102 Substitute Ed Tech 3018 Career Technical Educ Evaluator 3040 Ed Tech I - Library/Media 3064 Nurse 3103 Substitute Other Certified Assistive Technology 3105 3041 Ed Tech II 3065 Occupational Therapist 3101 Substitute Teacher Professional 3106 Certified Employment Specialist 3042 Ed Tech II - Library/Media 3110 Occupational Therapy Aides 3062 Substitute Teacher - Longterm 3019 Chemical Hygiene Officer (CHO) 3043 Ed Tech III 3066 Orientation and Mobility Specialist 3083 Superintendent of Schools Other Special Education Services 3020 Classroom Teacher 3044 Ed Tech III - Library/Media 3104 3084 Supervisor of Instruction Provider 3021 Coach (Athletic) 3045 Employment Coordinator 3068 Physical Therapist 3085 Talent Development Strategy Coordinator 3022 Co-Curric (Non-Athletic) 3090 English Language Learner Teacher 3111 Physical Therapists Assistant 3086 Teacher Support Team Member English Language Learners Program 3023 Computer Maintenance 3096 3115 Physician/Doctor 3092 Teaching Principal Director/Coordinator 3024 Computer/Technical Coordinator 3046 Facilities-Buildings & Grounds Supervisor 3069 Principal 3093 Technology Integration Coordinator 3025 Co-Op Director 3094 Title I Coordinator 3026 Counselor or Rehabilitation Counselor 3091 Title I Teacher 3088 Van Driver 3089 Volunteer Coordinator http://www.maine.gov/doe/data/staff/neo_staff/help/index.html How staff data is captured Non-teaching assignment 11

7/25/2017 How staff data is captured Teaching assignment How staff data is captured • If Classroom Teacher is selected: • Subject Matter = CTE Career Clusters (17 possible for Maine) • Courses= CTE CIP Programs approved for the CTE CTE’s will only see the Clusters their approved program belong too Min 4 programs Min 11 program 12