HIV/AIDS Section Communications Plan Joe May Amber Pepe Program Manager Comms Specialist Florida Department of Health Bureau of Communicable Diseases HIV/AIDS Section Communications and Health Equity Unit Florida Comprehensive Planning Network Meeting Tampa, FL May 15, 2019 Division of Disease Control and Health Protection 1 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
This photo (author unknown) is licensed under CC BY-NC-ND. Division of Disease Control and Health Protection 2 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Comms Flow with External Stakeholders Bureau Chief Program Unit Manager TAI sends Program sends Program Unit sends internal sends approved information to information to drafts documents memo/email to communication via email to DLs FCPN members TAI for sharing for dissemination CHD leadership (internal/external) for approval Within 2 Within 24 Within 2 business days hours business days HAPCs share FCPN members information share with relevant information CHD and local with relevant CBO staff stakeholders Definitions Internal CBO – Community Based Organization Within 2 CHD – County Health Department TAI business days FCPN – Florida Comprehensive Planning Network Policy/Information HAPC – HIV/AIDS Program Coordinator Partners TAI – The AIDS Institute implemented statewide through local partnerships Division of Disease Control and Health Protection 3 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Purpose The purpose of this communications plan is to detail how the HIV/AIDS Section will share information with our community partners, stakeholders, clients, advocates, and field-based Department staff. Division of Disease Control and Health Protection 4 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Goal The goal of this plan is to clearly articulate how information flows from the HIV/AIDS Section and to set clear expectations regarding the timeliness of information sharing. Division of Disease Control and Health Protection 5 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Goal, Continued The plan also lays out the roles and responsibilities of various staff and community partners in disseminating information and sharing feedback with the Section. Division of Disease Control and Health Protection 6 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Key Concepts and Principles • Transparency • Community Engagement and Dialogue • Timeliness • Inclusivity Division of Disease Control and Health Protection 7 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Information Flow • Policy/Procedure Development • Information Dissemination Division of Disease Control and Health Protection 8 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Policy/Procedure Development Program Draft is shared Feedback is for feedback creates draft incorporated Division of Disease Control and Health Protection 9 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Policy/Procedure Development, Policy/Procedure Development Continued Document is routed Approved document is for approval shared Division of Disease Control and Health Protection 10 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Information Dissemination Program unit emails information within two business days of approval. Internal Track External Track Division of Disease Control and Health Protection 11 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Internal Track • HIV/AIDS Program Coordinators • Minority AIDS Coordinators • Early Intervention Consultants • Prevention Training Coordinators Recipients share information within two business days. Division of Disease Control and Health Protection 12 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
External Track • FCPN facilitator shares with listserve within two business days. • Listserve recipients share as appropriate. Division of Disease Control and Health Protection 13 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Feedback/Questions Division of Disease Control and Health Protection 14 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
Contact Information Joe May Communications and Health Equity Manager Joe.May@flhealth.gov 850-245-4421 HIV/AIDS Section Bureau of Communicable Diseases Florida Department of Health Unless stated otherwise, all images are from FloridaMemory.com. Division of Disease Control and Health Protection 15 To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
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