National Programme of Training for Boards of Management of Primary Schools Handouts Appointment Procedures June 2012 (Amended Version)
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Advertisement contd. Advertisement contd. … Initial duties - may be subject to change Expected date of commencement 5. 9. 10. List of documents required Address to which applications should be 6. 11. Any other documentation sent (postal or email) Latest date for receipt of applications 7. Whether a CV or Application Form is 8. required Slide 9 Slide10 Slide 11 Slide 12 Slide 13 Slide14 Selection Board – Composition Selection Board – contd... Principal teacher post Special Needs Assistant Chairperson of the BoM + at least 2 independent Chairperson of the BoM, Principal + 1 assessors appointed by the Patron after consultation with Chairperson external assessor nominated by the Patron Gender balance Gender Balance Teaching post Chairperson, Principal + 1 independent assessor Caretaker, Secretary posts appointed by the Patron after consultation with Chairperson Chairperson of the BoM, Principal + 1 Gender balance external assessor nominated by the BoM Principal designate on selection board when selecting a Gender Balance teacher before new principal has taken up duty Slide 15 Slide 16 2
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Interviews Invitation to Interview Applicants called to interview shall be given How many to call at least 7 days clear notice in writing If there are three eligible applicants or fewer - a specific interview time outside school all called for interview by Selection Board hours More than three eligible applicants - at least a copy of the criteria for the post three called for interview information on school directions to interview location Slide 25 Slide 26 Environment Interview Venue – appropriate room with good heating, lighting and ventilation Copies for each selection board member of Timetable for interviews Advertisement Place names of those on interview panel Criteria for post Water for panel and candidate/s Applicants’ letters, cvs or application forms, Comfortable chair, same height as interviewers, at inspectors’ reports etc. as appropriate comfortable distance Agreed questions No interruptions – phone/doorbell/other Marking schedule Suitably comfortable and private waiting area so Timetable that candidates do not meet each other Receptionist role Slide 27 Slide 28 Slide 29 Slide 30 Slide 31 Slide 32 4
Method of Assessment Assessing and Scoring Marking Sheet supported by notes Each criteria distinct and separate – should not overlap Notes normally include Assign a weighting to each criterion to References to responses to questions reflect its importance i.e. one criterion may Evidence given in terms of criteria be twice as important as another Overall assessment of candidate’s suitability for appointment Slide 33 Slide 34 Avoid Discrimination Ensure Selection Board is familiar with Equality Legislation – 9 grounds Ask similar core questions of all candidates Assess candidates objectively against the criteria Award marks, then discuss Keep records for 18 months Slide 35 Slide 36 Slide 37 Slide 38 Appointment: Principal, Teacher, SNA Ranking contd... Written report to the BoM as already outlined Confirmation of receipt of suitable references (either verbal or written) for the highest ranked BoM meeting candidate must be included in the written report BoM appoints Vacancies [except for the post of principal] arising Chairperson seeks the approval of the Patron within 4 months of the date on which the BoM in writing for the appointment approves the successful candidate may be filled from the list supplied to the BoM only if such a list/panel was referred to in the advertisement Slide 39 Slide 40 5
Notification to applicants Principal/Teacher in Convent/Monastery schools.... Approval received from Patron – notify the successful candidate in writing If a member of a religious order is to be Letter states offer is subject to inter alia : appointed, BoM shall so appoint once all Sanction of Minister necessary issues in regard to registration, Confirmation of qualifications qualifications, vetting, references etc. are Continued registration with Teaching Council complied with Compliance with vetting Where a number of posts are guaranteed in Medical screening reorganised school (not a convent/ monastery setting) BoM appoint subject to above requirements Slide 41 Slide 42 Notification to applicants contd. Notification to applicants contd... Special Needs Assistant (SNA) Unsuccessful candidates notified once BoM has Successful candidate gets a letter offering post subject to: received written notification of acceptance from Receipt of certificate of medical fitness - OHS successful candidate Successful outcome of vetting Chairperson and successful candidate complete the relevant appointment form and forward same to the Confirmation of Qualifications DES Other... Sanction of DES once procedures are complied with Notification of Appointment Form sent to Non BoM enter into the appropriate agreement - contract Teaching Staff (NTS) Payroll section, DES Slide 43 Slide 44 Documents retained Documents retained contd. Letter of approval from Patron Advertisement Letter offering the post to the candidate Established criteria for post approved by the Patron Short listing criteria Letter of acceptance from the candidate Assessment questions Appointment Form – DES (copy of original) Individual & aggregate marking sheets for each candidate Reports and notes of the selection board Decision of the selection board Written report to the BoM Copy of letter to Patron seeking written approval for the appointment Slide 45 Slide 46 New appointments – Terms & Conditions Full name and address of the employer Place of work Job title Details of the contract Date employment began Details of rest periods and breaks as required by law Disputes: Complaints Grievance & disciplinary procedure Mediation Dismissal Pensions [Employer should clarify health & safety issues also] Slide 47 Slide 48 6
Summary The Law … Job and person specification Identify selection criteria based on person spec. Main sources of dispute competencies Gender balance of interview panels relative weighting Adopt a structured approach Acceptance of material after closing date prepared questions to elicit relevant Advertising – teachers on leave information/evidence Discriminatory questioning Assess evidence provided against selection criteria to date mainly on grounds of gender, age and Complete marking scheme in accordance with disability selection criteria Breach of procedure Collect and retain notes Slide 49 Slide 50 Posts of Responsibility Consultation re duties Principal consults with staff to • Deputy Principal Agree schedule of duties • Assistant Principal Proposed schedule of duties submitted to Board Board approves duties & informs staff • Special Duties Posts Post advertised following BoM meeting Slide 51 Slide 52 Advertisement Appointment Procedures Vacancy posted in the staff room – all staff access to it Eligibility of teachers to apply Notice of advertisement sent by registered Qualified permanent and fixed term teachers – post to all teachers on leave (incl. provisional and restricted recognition) Notice must contain agreed schedule of duties Teachers on approved leave – career break, Advertised for 5 consecutive school days secondment, parental leave, carer’s leave, sick leave, maternity leave, adoptive leave, etc. Specify the closing date for receipt of applications – (10 school days from last day of Job Sharing posting the notice) Shared post – eligible in base school only Teachers must apply in writing Slide 53 Slide 54 Length of Service Criteria – Circular 28/11 Leave of absence of 1 school year or longer taken Criteria Marks after 1.09.1999 not reckonable Length of service 30 Leave of absence for periods of less than a school Knowledge, understanding & capacity to meet year is reckonable and does not affect the year in 15 needs of job question being fully counted Maternity leave, unpaid maternity leave, adoptive Capacity to contribute to overall development of 15 leave, unpaid adoptive leave, leave in lieu of the school adoptive leave, parental leave and certified sick leave do not constitute leave of absence for this Interpersonal & communication skills 15 circular Capacity to contribute to overall organisation & 15 management Slide 55 Slide 56 7
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