2 GOALS OF THE REVIEW Identify opportunities to reduce delays and costs in the planning and building approvals process • Review jointly commissioned by Treasurer and Minister for Planning in March • Draft report out now, final report to be submitted in December. • Advisory Board: Bill Kusznirczuk, Kate Roffey and Radley de Silva. Supported by a review team of eight. • We have identified initiatives in 27 key areas for improvement across the applicant journey.
4 APPROACH TAKEN IN DISCUSSION PAPER Key Improvement Themes Applicant Journey Goal Making processes Better reporting Eliminating Strategic more unnecessary efficient steps and effective Statutory Being Making Making clearer decision better about makers informed information more decisions required responsive Reduced Post costs and Permit Using delays Encouraging technology early to speed-up engagement processes Building
3 SIZE OF THE PRIZE Victoria’s construction sector is worth $33 billion per year and provides 1 in 10 Victorian jobs Planning and building bottlenecks potentially add between $400 - $600 million per year in avoidable costs (SGS VICTORIA’S CONSTRUCTION SECTOR Economics and Planning) $33 BILLION PER ANNUM Implementing just 5 “best practice” planning permit approvals processes in Councils could reduce overall costs $400m- Cost of bottlenecks in by around $100 million per year (PwC) $600m planning and building o Early engagement with referral authorities through p.a. pre-application processes o Sending referrals and requests for information concurrently The council process o Better co-ordination and process mapping of FIVE changes that would internal referrals save around $100m o Delegations (respective roles of Councillors and per year staff) o Online processing of applications
5 27 KEY IMPROVEMENTS STRATEGIC STATUTORY POST PERMIT APPROVALS BUILDING PHASE PHASE PHASE PHASE Preparing the application A1 B1 C1 D1 Simplify planning schemes More help with applications Expand the workforce of building surveyors, Checking compliance with permit conditions inspectors and fire safety engineers A2 B2 C2 Ensure lodged applications are complete D2 Streamline planning scheme amendments Streamline variations to the terms of a permit Improve access to building records A3 B3 C3 Streamline the PSP process D3 Reduce timelines for electricity connections Move to online processing and tracking Streamline building permit requirements for low-risk work B4 A4 Escalate planning for sites of strategic C4 Improve planning resources and training Simplify payment of infrastructure D4 importance contributions Standardise construction management plans Assessing the application C5 D5 B5 Approvals by other authorities Improve consistency of council asset Modernise public advertising of proposals protection requirements C6 Coordinate planning and building permit D6 Distinguish building ‘consultants’ from B6 Stream applications according to risk assessments building surveyors B7 D7 Reduce requests for further information Clarify processes for enforcement B8 Reduce response times for referrals Deciding the application B9 Make decisions in a reasonable time B10 Promote best practice delegation of decisions
6 27 KEY IMPROVEMENTS STRATEGIC STATUTORY POST PERMIT APPROVALS BUILDING PHASE PHASE PHASE PHASE Preparing the application A1 B1 C1 D1 Simplify planning schemes More help with applications Expand the workforce of building surveyors, Checking compliance with permit conditions inspectors and fire safety engineers STREAMLINING PLANNING SCHEME AMENDMENTS A2 B2 C2 Ensure lodged applications are complete D2 Streamline planning scheme amendments Streamline variations to the terms of a permit Improve access to building records PROPOSED PROBLEM IMPROVEMENTS A3 B3 C3 Streamline the PSP process D3 Reduce timelines for electricity connections Move to online processing and tracking Streamline building permit requirements for low-risk work • Planning Scheme • Reduce the time B4 A4 Escalate planning for sites of strategic C4 Improve planning resources and training Simplify payment of infrastructure Amendments take D4 importance taken at various steps contributions Standardise construction management plans too long and can go Assessing the application (e.g. timeline on C5 D5 B5 Approvals by other authorities into abeyance DELWP ‘further Improve consistency of council asset Modernise public advertising of proposals protection requirements review’). C6 Coordinate planning and building permit D6 Distinguish building ‘consultants’ from B6 • When abandoning or Stream applications according to risk assessments building surveyors not exhibiting a B7 D7 proposed PSA, Reduce requests for further information Clarify processes for enforcement councils to be required B8 Reduce response times for referrals to make a formal decision with reasons Deciding the application B9 Make decisions in a reasonable time B10 Promote best practice delegation of decisions
7 27 KEY IMPROVEMENTS STRATEGIC STATUTORY POST PERMIT APPROVALS BUILDING PHASE PHASE PHASE PHASE Preparing the application A1 B1 C1 D1 Simplify planning schemes More help with applications Expand the workforce of building surveyors, Checking compliance with permit conditions inspectors and fire safety engineers STREAMLINE THE PSP PROCESS A2 B2 C2 Ensure lodged applications are complete D2 Streamline planning scheme amendments Streamline variations to the terms of a permit Improve access to building records PROPOSED PROBLEM IMPROVEMENTS A3 B3 C3 Streamline the PSP process D3 Reduce timelines for electricity connections Move to online processing and tracking Streamline building permit requirements for low-risk work • PSP and other • PSP 2.0 to be B4 A4 Escalate planning for sites of strategic C4 Improve planning resources and training Simplify payment of infrastructure precinct processes D4 importance implemented by contributions Standardise construction management plans take too long, too Assessing the application VPA asap (3.5 yrs C5 D5 B5 Approvals by other authorities costly Improve consistency of council asset down to 2 yrs) Modernise public advertising of proposals protection requirements • PSP 2.0 process to C6 Coordinate planning and building permit D6 Distinguish building ‘consultants’ from B6 be adapted for other Stream applications according to risk assessments building surveyors precinct plans B7 D7 (regional cities) Reduce requests for further information Clarify processes for enforcement B8 Reduce response times for referrals Deciding the application B9 Make decisions in a reasonable time B10 Promote best practice delegation of decisions
8 27 KEY IMPROVEMENTS STRATEGIC STATUTORY POST PERMIT APPROVALS BUILDING PHASE PHASE PHASE PHASE Preparing the application A1 B1 C1 D1 Simplify planning schemes More help with applications Expand the workforce of building surveyors, Checking compliance with permit conditions inspectors and fire safety engineers PLANNING FOR SITES OF STRATEGIC IMPORTANCE A2 B2 C2 Ensure lodged applications are complete D2 Streamline planning scheme amendments Streamline variations to the terms of a permit Improve access to building records PROPOSED PROBLEM IMPROVEMENT A3 B3 C3 Streamline the PSP process D3 Reduce timelines for electricity connections Move to online processing and tracking Streamline building permit requirements for low-risk work • Need for high level • Consider the B4 A4 Escalate planning for sites of strategic C4 Improve planning resources and training Simplify payment of infrastructure resources and skills D4 importance Minister as planning contributions Standardise construction management plans to prepare strategic Assessing the application authority for such C5 D5 B5 Approvals by other authorities sites Improve consistency of council asset sites under certain Modernise public advertising of proposals protection requirements criteria C6 Coordinate planning and building permit D6 Distinguish building ‘consultants’ from B6 Stream applications according to risk assessments building surveyors B7 D7 Reduce requests for further information Clarify processes for enforcement B8 Reduce response times for referrals Deciding the application B9 Make decisions in a reasonable time B10 Promote best practice delegation of decisions
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