General Meeting 10h - 12h 9 April 2014 ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium
Agenda • Welcome by Jimmie Bradshaw • Welcome & Farewell to Members by Jimmie Bradshaw – Votes and approval of Minutes from 20 March 2014 • Sponsorship & Events Update by Dionysia Leolei • Safety & Security at the Bazaar by Patrick Lambert • Vice-President & Guest Access by Beckie Metelko • Treasurer Update by Alessandra Foresti Bertozzi Coffee Break ( 15 minutes) • Bazaar 2014 – First Steps by Emily Michnay • Membership by Linda Skou & Trine Lauvsnes • Charity Update by Sabrina Janssens & Julija Vejic • Tombola Update by Carla Bucalossi Quatrini • Restaurant Update by Christina Arvanitaki • Any other Business and Closing by Jimmie Bradshaw
Welcome Jimmie Bradshaw - President • Welcome • Welcome & Farewell to Members • Addition to and approval of minutes from 20 March 2014
Welcome to Members Update Jimmie Bradshaw - President • Elisabeth Vormayr, NR, Austria ard Welcome on B Boar
Farewell to Members Jimmie Bradshaw - President • Saule Shamelova, ANR, Kazakhstan • Monika Naderer, NR, Austria Wishing yo you all th the best
VOTE – MARCH MINUTES Jimmie Bradshaw - President APPROVAL OF MINUTES FROM 20 March 2014
Sponsors & Events Dionysia Leolei, Sponsorship & Events, Bake Sales • Shen Yun Update • Hulencourt Art Project • “Behind the Silk Curtain” Book presentation • Bake Sale • New Sponsorship Levels
Shen Yun Update Dionysia Leolei, Sponsorship & Events, Bake Sales SHEN EN YUN Ch Chin inese se dan ance e sh show Total tickets sold: 56 Total amount collected: 436.80 Euros
Hulencourt Art Project Dionysia Leolei, Sponsorship & Events, Bake Sales Tickets available at NATO HQ TODAY
Book presentation and Charity Sale Dionysia Leolei, Sponsorship & Events, Bake Sales th of Ju 5 th f June ne 20 2014 14 10 10:3 :30 0 Boo ook pre presentation Chari rity Sale le Trad raditional l fo food fro from Kaza zakhsta tan
Bake Sale Dionysia Leolei, Sponsorship & Events, Bake Sales
New Sponsorship Levels Dionysia Leolei, Sponsorship & Events, Bake Sales Plati tinum num Diamo mond nd 10000 € + 3000 € Gold 2000 € Silver ver 1000 € Bronze Br nze 500 €
Safety & Security at the Bazaar Patrick Lambert
Vice-President & Guest Access Beckie Metelko – Vice-President & Guest Access • Moniteur Belge Update • Guest/Helper Passes for 2014 • Small Change for Big Change
Treasurer Team Presentation Alessandra Foresti Bertozzi Biljana Miralovic Treasurer Assistant Treasurer treasurer@natocharitybazaar.org 0487 401 202 0488 416 595
Treasurer Update Alessandra Foresti Bertozzi - Treasurer CONTRIBUTION 2014 1.936 EUROS On 6 April 2014
Coffee Break 15 min
Bazaar Coordinator Emily Michnay- Bazaar Coordinator • Questionnaire • Preparing for the Bazaar – First Steps • Upcoming changes/safety issues • Important Dates • Website Reminder
Participation Questionnaire Emily Michnay- Bazaar Coordinator • Participation Options • National Stand • Restaurant Stand • Tombola • New Location • Kitchen Space
Bazaar First Steps Emily Michnay- Bazaar Coordinator Bazaar 2014 | Participation Questionnaire 1. My country wishes to participate in the 2014 NATO Charity Bazaar as follows: a. National Stand Yes/No b. International Restaurant Stand Yes/No c. International Tombola Yes/No 2. If you cannot commit to your country’s participation in one of the above at this time, when might we receive final commitment? Date: ? 3. My country wishes to ONLY participate in the International Tombola (no national stand / no stand in the International Restaurant) Yes Please return this questionnaire at the 20 May or 17 June General Meetings, or e-mail it to coordinator@natocharitybazaar.org
Bazaar First Steps Emily Michnay- Bazaar Coordinator Bazaar 2014 | Participation Questionnaire 4. My country is interested in a different stand location at the bazaar 5. My country is interested in kitchen space Yes/No Please return this questionnaire at the 20 May or 17 June General Meetings, or e-mail it to coordinator@natocharitybazaar.org
Participation Questionnaire Needed from the Following Nations Lithuania Albania Luxembourg Artist Corner Montenegro Austria NATO International Club Azerbaijan Norway Belgium Poland Bosnia and Herzegovina Portugal Bulgaria Romania Canada Serbia Croatia Slovakia Czech Republic Slovenia Denmark Spain Estonia Sweden Finland Switzerland France Tajikistan Georgia the former Yugoslav Germany Final Due Date Republic of Macedonia* Greece 17June Turkey Hungary Ukraine Iceland United Kingdom Kazakstan United States Latvia *Turkey recognizes the Republic of Macedonia with its constitutional name.
Bazaar First Steps Emily Michnay - Bazaar Coordinator Bazaar 2014 | Preliminary Instructions • Organizing your National Group • Finding sponsors • Planning your stand Important Resources: « Members Only » Section of Web Site
Bazaar First Steps Emily Michnay - Bazaar Coordinator
Finding Sponsors Emily Michnay - Bazaar Coordinator Bazaar 2014 | Preliminary Instructions • Prepare a list of potential sponsors • Prepare and send your letters • Get answers • Say thank-you Important Resources: « Members Only » Section of Web Site
Layout Adjustments & Improving Safety Emily Michnay - Bazaar Coordinator Bazaar 2014 | Preliminary Instructions • Goal: • Safely accommodate as many people as possible at the bazaar without blocking emergency services and exit routes • Reduce bottleneck/chokepoints • Adjust a few national stand locations for safety and provide space for new countries • Will be speaking with individual country representatives
Layout Adjustments & Improving Safety Emily Michnay - Bazaar Coordinator Bazaar 2014 | Preliminary Instructions • Other ideas: • Provide maps of layout upon at bazaar entry points • Integrate sponsors into bazaar • MORE IDEAS WELOME!!!
Layout Adjustments & Improving Safety Emily Michnay - Bazaar Coordinator
Important Dates • Next Meetings: – May 20 – June 17 • Bazaar: 16 November 2014 (tentative) • After Sales: 24-28 November 2014 (tentative)
Web Site Reminder Webmaster Needed! www.natocharitybazaar.org User Name: member Password: member User Name: members Password: members User Name: membre Password: membre
Secretary & Membership Sarah Kibble Bonifazi - Secretary Linda Aziz Skou – Assistant Secretary Trine Lauvsnes - Membership • New Membership Coordinator – Trine Lauvsnes (also Assistant Fundraising & Events Coordinator) – membership@natocharitybazaar.org
Membership Database Trine Lauvsnes – Membership Coordinator
Charity Team Sabrina Janssens & Julija Vejic Charity Committee • Charity Selection Process • Application Update • Emergency Request • New e-mail Address
International Charities Selection Process 01.05 Application submission Charity “In brief” Request for 15.06 clarification based on Application analysis Pre-brief 10.08 Book draft Pre-brief Book approval by NCB Pre-brief 03.09 Book FINAL Pre-brief Book submission to national reps Voting ballot 10.09 GA Voting Charities Briefing 23.09 final list Book Financial data Letters to 01.11 to Treasurer charities Fund allocation 16.11 BAZAAR 15.12 Donation invitations 27.01 Donation Ceremony Process steps Products
Belgium Charities Selection Process 01.05 Application submission Charity “In brief” Request for 15.06 clarification based on Application analysis GA – Visit Lottery 20.05 Visit agenda Visits Pre-brief (June) Visit reports Book draft Pre-brief Book 10.08 approval by NCB Pre-brief Voting ballot Book 03.09 Pre-brief Book FINAL submission to national reps GA Voting 10.09 Briefing Charities 23.09 Book final list Letters to 01.11 Financial data charities to Treasurer Fund allocation 16.11 BAZAAR 15.12 Donation invitations 27.01 Donation Ceremony Process steps Products
Application Update Sabrina Janssens & Julija Vejic Charity Committee • Status on received Charity Applications • Encourage charities to get applications in soon!!! • Explanation of Belgian charity visits and lottery • Lottery will take place at the 20 May meeting • Belgian Charity Visits - June • Charity Selection Vote – September meeting
Charity Funding Applications Belgian Charities 0 received Applications - Approved - Rejected International Charities 0 applications representing 0 Countries - Approved - Rejected
Emergency Request Sabrina Janssens & Julija Vejic Charity Committee • One emergency request from Zakinthos, Greece for earthquake relief • Waiting for a complete application • Emergency requests have a maximum of 2000 Euros
Charity Committee Email Update Sabrina Janssens & Julija Vejic Charity Committee • Our new email address is: • char@natocharitybazaar.org • Our email address for charity applications is : • charity@natocharitybazaar.org
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