GCS OneCard April 26, 2018 S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T
2 Mission Guilford county students will graduate as responsible citizens prepared to succeed in higher education, or in the career of their choice.* *This mission was adopted by the Guilford County Board of Education on December 12, 2000. Vision ACHIEVING EDUCATIONAL EXCELLENCE
3 GCS Board Goal VI Goal VI: By 2022, increase organizational efficiency and effectiveness to better support student learning.
4 GCS OneCard Rationale Student Access Student Safety and Convenience Single ID for Extra Value multiple uses Options IDs move with All data follows student from the student school to school
5 About Access411 In schools since 1996 with over 100 years of school district experience in leadership team Large districts use CAASS on a daily basis including New York City (since 2001), Washington D.C. (since 1999), Baltimore City (since 2008), and Pittsburgh (since 2013) Supporting more than 1000 schools everyday with over 600,000 students using CAASS ID cards
6 About Access411 OneCard experience Click to add text • Washington D.C. Public (Year 8) • Baltimore City Public Schools (Year 3) • Pittsburgh Public Schools (Year 1) Access411 District Rollouts • Baltimore 167 - Visitor stations (Year 4) • Washington DC - 133 School discipline rollout
7 Student ID Standardized ID Offsite central ID card design printing, (district distributed by designed) schools Uses barcoded technology, but Integrated with can be upgraded School and Bus to RFID in the systems future
8 Student ID Process ID Process: • ID card printed centrally and distributed to schools • Schools assign photos and request prints
9 School Building Attendance Uses student ID cards to track entrance and use in school buildings Optional Features include: • Desktop and mobile real time access to data management and reports • Parent and Guardian notification by email and text messaging
10 School Building Attendance • School Process – Cards can be scanned at entrance, offices, library, cafeteria, and others – System alerts, notifications, triggers, reporting, and data analysis
11 GCS OneCard Student Access and Additional safety convenience Benefits Students may use the GCS Students scan card entering OneCard to check out public Card for checking out school school/classroom, getting library books (exploring library books onto and off bus partnership opportunities with public libraries) Verification for GCS students Bus GPS (global positioning Card used for purchasing (i.e. place of business system) school lunch discounts, transit, etc.)
12 Project Scope Year 1 • For all GCS Students: Student ID: 73,000 • High Point School Building Addressed Attendance: Schools: 7
High Point Schools 13 Southwest Andrews HS HS High Point Penn- Central Griffin Allen Jay Welborn Prep Ferndale
14 Projected Cost GCS OneCard Year 1 Deliverables: • Student ID: All GCS Students 73,000 students • School Attendance: High Point Pilot 7 schools Project Cost Year 1 Pilot: $131,775
15 Cost Breakdown, Year 1 ID Card Printing Hardware Software Training/Support (73,000 Students) $47,430 $31,185 $30,000 $23,000 Total cost $131,775 (From fund balance appropriated)
16 Reoccurring Cost, Year 2 (same schools) ID Card Printing Hardware Software Training/Support (73,000 Students) $3,230 $28,785 $24,000 $23,000 Total cost $79,015
Projected Annual Recurring for Pilot 17 Deliverables: • Student ID : All GCS Students 73,000 • School Attendance (HP) • Hardware Maintenance • Software Maintenance • Breakage/Loss Projected Recurring yearly cost: $79,015 (same schools)
18 High Point Deployment Plan Data collaboration and server setup School Attendance Equipment Students/staff staging and begin use installations Training
19 Future Rollouts Expand school Classroom attendance to attendance all schools data integration Sporting event Building Access entry control Digital lockers Network Access for textbooks
20 GCS OneCard – Community Model
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