FY 2019 Budget Workshop Office of Human Resources and Risk - PowerPoint PPT Presentation

FY 2019 Budget Workshop Office of Human Resources and Risk Management June 5, 2018

Office of Human Resources & Risk Management Jim Kovacs, Director

Outline • Overview of Office of Human Resources and Risk Management – Organizational Chart – Overview of Individual Divisions/Offices • Accomplishments • Efficiencies • Benchmarks (Alachua, Marion, Orange, Pasco, Polk, Sarasota, St. Lucie) – Proposed Office Budget – Summary

Office of HR & Risk Management Organizational Chart 8 FTE County Manager Office of Human Resources & Risk Management Director (1 FTE) Human Resources Risk and Benefits Financial Coordinator Manager Manager (1 FTE) (1 FTE) (1 FTE) Human Resources Human Resources Risk & Benefits Office Associate III Specialist Technician Specialists (Part-time employee) (1 FTE) (1 FTE) (2 FTE)

Office of HR & Risk Management Overview The mission of the Office of Human Resources and Risk Management is to assist the County Commission through the development, implementation and facilitation of cost effective and efficient programs for managing County employees, employee benefits and loss control programs.

Office of HR & Risk Management Accomplishments • Implementation of Merit Based Performance Appraisal System • Implementation of FY2018 Reorganization Plan

Office of HR & Risk Management Accomplishments Hiring and Volunteers • Advertised and/or coordinated filling of 205 positions (new hires and promotions) since June of 2017. • Coordinated over 19,000 hours of volunteer service during 2017 for the Animal Shelter, Libraries, Probation, and the Agricultural Center.

Office of HR & Risk Management Accomplishments Volunteer Susan Richter – Presented with Award for Volunteer Service at our Animal Shelter.

Office of HR & Risk Management Accomplishments Conducted employee training on a variety of topics including: – New Employee Orientation – Supervisory Skills Review – Supervising Successfully – Defensive Driving – CPR – Medicare, Estate Planning, Social Security

Office of HR & Risk Management Accomplishments Conducted the following RFPs: – Automated Employee Benefits System – Insurance Broker Services – Benefits Consultant Services – Flex Spending Account, COBRA, and Retiree Processing Services – Worker’s Compensation Third Party Administrative Services

Office of HR & Risk Management Efficiencies • On-line reporting of volunteer hours improved accuracy of hours reported • Encouraged Health Center use and coordinated over 875 HRA’s

Office of HR & Risk Management Benchmarks Total Full-Time Employees (FTEs) in Organization (FY2016) 8,000 7,248 7,000 6,000 5,000 4,000 3,000 2,194 1,819 2,000 1,498 836 812 803 1,000 - Lake Alachua Marion Orange Pasco Polk St. Lucie

Office of HR & Risk Management Benchmarks County FTEs per 1,000 Population (FY2016) 6.00 5.66 5.00 4.42 4.33 4.00 3.12 2.86 2.81 3.00 2.51 2.00 1.00 - Lake Alachua Marion Orange Pasco Polk St. Lucie

Office of HR & Risk Management Benchmarks Average Total Compensation per County FTE (FY2016) $80,000 $74,098 $72,239 $70,000 $59,382 $58,772 $60,000 $55,077 $53,481 $50,000 $40,000 $30,000 $20,000 $10,000 Unavailable $- Lake Alachua Marion Orange Pasco Polk St. Lucie

Office of HR & Risk Management Benchmarks New W/C Claims per 100 FTE (FY2016) 20.00 18.73 18.00 16.00 14.00 10.95 12.00 8.83 10.00 7.19 8.00 6.65 6.00 4.00 2.00 Unavailable Unavailable - Lake Alachua Marion Orange Pasco Polk St. Lucie

Office of HR & Risk Management Proposed Budget FY 2018 FY 2019 Adopted Budget Proposed Budget % Change Personal Services $ 680,853 $ 685,960 .75 % Operating Expenses $ 124,266 $ 118,019 - 5.03% Total Expenditures $ 805,119 $ 803,979 - .14 % • Funding Sources – General Fund 100%

Property & Casualty Proposed Budget FY 2018 FY 2019 Adopted Budget Proposed Budget % Change Operating Expenses $ 3,603,909 $ 3,789,640 5.15 % Other Uses $ 162,579 $ 170,230 4.71% Reserves $ 119,715 $ 111,339 - 7 % Total Expenditures $ 3,886,203 $ 4,071,209 4.76 % • Funding Sources – Internal Service Fund

Employee Group Benefits Proposed Budget FY 2018 FY 2019 Adopted Budget Proposed Budget % Change Operating Expenses $ 16,858,951 $ 17,108,521 1.48 % Other Uses $ 191,231 $ 199,228 4.18% Reserves $ 2,641,703 $ 2,491,734 - 5.68 % Total Expenditures $ 19,691,885 $ 19,799,483 .55 % • Funding Sources – Internal Service Fund