Student Organization Funding Student Organization Toolbox
INTRODUCTIONS
Student Organization Financial Account Services Procurement – Carruth O’Leary Room 1 sofas@ku.edu
Student Senate Funding Line-Item, Block Allocation, Wednesday Night, DEI
General Funding Requests • Student group must be registered with SILC • Group must be open to all students (no academic criteria) • Group cannot require fees for membership • Funds may not be used for academic purposes, including research and travel • Funds cannot be used for the purpose of advertising with the intent to make profit • Officers of organization must be students • The group must not be a vehicle for members to receive any sort of academic credit • Funds cannot be used for social events that do not have a primary educational or multicultural purpose • Funds may be allocated from student fees to a student organization to indirectly raise funds for another non-profit organization • Funds cannot be used for specific religious activities or materials. This includes, but is not limited to, religious texts, worship or devotional services, conversion efforts and salaries for religious officials. Funds can be allocated to organizations whose primary function is religious for traditionally secular activities that may have a religious perspective • http://studentsenate.ku.edu/rules-regulations
General Funding Requests - Complete an online form Line-Item and Unallocated funding processes: • Student Senate can only fund student groups that are registered through the Student Involvement and Leadership Center. • Student Senate funding can only go to groups and events that are opened to ALL students at KU. • Groups seeking funding cannot have academic requirements (enrollment in a school, GPA requirement, or more) • Groups seeking funding cannot have fees that keep people from participating in the organization. • Events must have an educational or multicultural value in order to receive funding. • Senate funding cannot fund: Food, T-Shirts, Travel Expenses for students, Reimbursements for items, Donations to 3rd Parties, Items worth $50 or more that cannot be kept in a locked location.
General Funding Requests: For student organizations who have already been allocated funds, whether through the line-item process or during the school year, a purchase order form must be submitted before any funds can be used. This includes all expenditures, including office supplies, honoraria, equipment, advertising, etc. For a purchase request at Jayhawk Ink, use this form; all other requests should be submitted on this form.
DEI Funding Criteria Funds from the DEI Fund must be used for events with the purpose of fostering and inclusive and multicultural environment Funding can be used for: - Conference Expenditures (registration and or travel) - Speaker/Honorarium - Food - Programming Supplies NOT granted for - Programs that are not a primary multicultural focus - Groups that are not open to all students or registered through SILC - Groups that require academic standards or charge membership dues - Events for which you will receive academic credit - Religious services/ activities or materials that promote spiritual overtones - Political candidacy or lobbying purposes - Granting Scholarships - Give away and walkable items - Reimbursements
DEI Funding Criteria • Go to the Student Senate website and fill out the DEI Funding form • Get the form to Sabine, Arianna or one of the Treasurers • Arianna will email each group a time and location for their hearing • Present for 15 minutes and the DEI fund committee will contact the group and notify them of the funding they receive. • Hearings are on Tuesdays the week of committees and run from 5 to 8:30 in the OMA classroom. • If group is requesting money to travel, they need W-9 forms filled out for traveling members when they come to the hearing. This can be found on Senate’s website. • Similar to the Wednesday Night Funding Criteriaceptions include • Travel • Food (if it serves a multicultural food) • 75% over $1000 rule • If an organization is requesting funds from both the Wednesday Night Funding and the DEI fund then they can receive up to 75% over $1000.
Pepsi Funding Student Organization Training
Pepsi Product Overview • Requests must be submitted a minimum of 10 business days prior to the event • Product may not be sold • Typically, you will be approved for up to one product item per estimated number of attendance, depending on availability.
PEPSI PRODUCT LOGISTICS If awarded, you will receive an email with instructions for pick- up or delivery. 1-10 CASES 11+ CASES KANSAS/BURGE UNION EVENT PICK UP DELIVERY W/ DELIVERED W/ ICE & ICE & COOLERS COOLERS* *No delivery, ice, coolers if event is off campus
PEPSI PROGRAM FUNDING
APPLICATION PROCESS DEADLINE 3 WEEKS PRESENT PROPOSAL PRIOR TO EVENT Include all budget and expense information SUBMIT EVENT COMPLETE EVENT DOCUMENTATION FOR SURVEY PAYMENT
• Events and student groups that are not Funds are open to all students. not for… • Events that charge for KU student attendance • Events serving alcohol • Events for which students will receive academic credit. • Conference registration or travel away from campus. • Gifts or prizes
PEPSI FUNDS AVAILABLE FOR… Funds CAN be used for… • Speaker fees • Catering/food • Supplies • Other expenses for campus programs
TIPS FOR SUCCESSFUL FUNDING APPLY EARLY! IT’S ALL IN THE SUBMIT ALL DETAILS DOCUMENTATION ASAP
• Partnerships with campus departments Additional • Percentage nights at local restaurants • KU Athletics – post-game clean up Sources of Funding
Crowdfunding • Identify very specific • Raise money from a large funding needs with small group of individuals dollar goals (under $10,000) • Opportunity to • 30-60 day campaigns communicate to donors about how their money was • Market project, most often used via email and social media • Utilize peer to peer fundraising by capitalizing on personal and professional networks
Qualifications to be a LaunchKU Candidate • Do you have a specific project that tells a compelling story? • Do you know how much you need? • Do you have an obvious audience? • Are you willing to invest the time and effort? • Do you have approvals and an existing KU Endowment account into which funds raised can be deposited?
How it Works KU Endowment Provides: Your Responsibilities: • Platform and training at no • Application and feasibility cost meeting • Benchmarks and Best • Project Champion and Practices for crowdfunding Ambassadors • Promotion of projects • Provide materials (ex: photos, descriptions, dollar • Gift processing – funds goals, outreach plan) already established • Advocate for your project
Types of Projects • Faculty/Staff Retirements • Departmental needs: equipment, facility • Memorial funds improvements • Student Organization • Enhance programs: help projects more students • Conference/Competition/ • Scholarship/Award support Travel needs • Community outreach • Sorority/Fraternity needs or programs anniversaries • Class projects
Student Organizations Requirements Perks • Approval of Advisor • Work with SEB members • SOFAS account or KU • Up to $250 incentive money Endowment account
Success Tips Perks • Energetic and consistent • Cannot advertise items of communication monetary value • Ambassador involvement • Okay to give away (boards/students/employees experiences, invitations, etc. /volunteers) • Tangible items tied to giving levels • Email engagement is highly effective
Project Examples
QUESTIONS?
Contact Information Student Senate: senatetreas@ku.edu Pepsi Funding: studentaffairs@ku.edu Endowment: apainter@kuendowment.org SOFAS: sofas@ku.edu Athletics: 785-864-4210
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